DHS Contracts Office

The DHS Contracts Office is responsible for the management and complete accounting cycle for active revenue and payable medical contracts for the Division. The DHS Contracts Office oversees the administration and reporting of the Division of Health Sciences Contract Receivable funds. In addition, the DHS Contracts Office is responsible for the management of contracts that are all unique in nature, and range from professional services contracts with agencies in Eastern North Carolina to research and support contracts with healthcare companies throughout the United States.

Helen Cuthrell-Martin
Director of DHS Contracts Office
744-3097

Supervises DHS Contracts Office Staff – Management of Revenue Contracts, Payable Contracts, Solomon IV Contract Management System, Reporting to the Departments, Review of Cash Receipts and Payments for Contracted Services

Elaine Bennett
Administrative Support Specialist
744-2172

Medical Contracts - Uses Solomon IV Contract Management System (CMS) extensively, ensures the accuracy and integrity of information in the CMS, establishes new revenue and payable contracts in the CMS, creates invoices for contracts, processes monthly reports for distribution to departments, tracks expiration dates for contracts, ensures invoices are created in a timely manner, uploads daily receipt batches to University SCT Banner System; monthly prepares miscellaneous contract reports; provides backup support for co-workers

Jamie Craig
Administrative Support Specialist
744-9896

Reviews and follows established procedures for each contract before it is ready for execution by the Executive Associate Vice Chancellor, prepares revenue or payable contracts for the Vice Chancellor, Dean, or Executive Associate Vice Chancellor’s signature; logs contracts in a tracking database; prepares letters to agencies requesting agency signatures, additional information or mailing a fully signed contract; prepares memos to departments with fully executed contract copies; ensures the accuracy of the contract status log, ensures that each contract is fully executed before filing, responsible for the completeness of all contract files, responds to inquiries from departmental personnel and agencies; provides backup support for co-workers

Vacant
Administrative Support Specialist

Payable Contracts - Uses Solomon IV Contract Management System (CMS), establishes new payable contracts in the CMS, processes monthly reports for distribution to departments, tracks expiration dates for payable contracts and ECU Standing Purchase Orders, ensures Contractual Services Payment Requests (CSPR) forms are processed in a timely manner, prepares CSPR forms for leased properties, processes departmental contractual pay requests received for payable contracts, provides backup for co-workers