Our Circulation Policies

Laupus Library borrowers need to provide a form of identification in order to check out materials. ECU faculty, staff, and students should use their ECU 1 Card. Borrowers who are not affiliated with ECU (AHEC affiliates, PCMH employees, Pitt Community College students or staff, Beaufort Community College students or staff) will receive a library card after completing the User Registration Form.

Visit our Access Services department for more information on our borrowing policies.

Table of Contents

Borrowing Privileges and Loan Periods
Renewing Materials
Fines
Damaged and Lost Materials
Requesting an Item that is Checked Out
Missing Items

Borrowing Privileges and Loan Periods

ECU Undergraduate Students

Cost of Borrowing: Free
ID Required: ECU 1 Card
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

ECU Graduate Students

Cost of Borrowing: Free
ID Required: ECU 1 Card
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

ECU Medical Students

Cost of Borrowing: Free
ID Required: ECU 1 Card
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

ECU Staff

Cost of Borrowing: Free
ID Required: ECU 1 Card
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

ECU Faculty

Cost of Borrowing: Free
ID Required: ECU 1 Card
Books: Loan for one year with due date at end of Spring semester, unlimited renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Loan for 3 days with no renewals

PCMH/Medical Residents

Cost of Borrowing: Free
ID Required: PCMH ID
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Loan for 3 days with no renewals

Pitt Community College Students

Cost of Borrowing: Free
ID Required: Pitt Community College ID
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

Health-related Community College Students (non-PCC)

Cost of Borrowing: Free
ID Required: Valid School ID
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

Eastern AHEC/Outreach

An Eastern AHEC borrower falls into at least one of the following categories:

Faculty or Staff of Eastern AHEC
Preceptors of ECU students
Any individual currently employed by a healthcare organization in the 23-county EAHEC region. Identification and/or proof of employment will be requested before a library card will be distributed.

Note: Any individual currently employed by a healthcare organization outside of the 23-county EAHEC region is strongly urged to borrow from their local AHEC library. Requests for permission to borrow from non-EAHEC healthcare organization employees should be directed to the EAHEC librarian at 252-744-2066.

Cost of Borrowing: Free
ID Required: Valid picture ID and valid proof of place of employment
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

UNC Cooperative Borrowing

Students, faculty, and staff at any of the 16 UNC System schools

Cost of Borrowing: Free
ID Required: Valid university ID
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Loan for 7 days, 3 renewals allowed
Models/Charts/Kits: Loan for 7 days with no renewals
Journals: Not able to check out

NC Area Residents

Area Residents must fill out an Area Resident Borrower Agreement Form and bring to the Service Desk before borrowing privileges can be granted.

Area Resident borrowers must be 18 years or older. Only five items may be checked out on an Area Resident’s account at any given time. The Area Resident Card does allow the check out of materials at Joyner Library. The Area Resident Card may not be used by anyone else. A picture ID must be presented with the library card every time items are borrowed.

Cost of Borrowing: $35 yearly fee
ID Required: Valid picture ID
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Not able to check out
Models/Charts/Kits: Not able to check out
Journals: Not able to check out

Professionals

NC Businesses and Industries of North Carolina, up to four members

Cost of Borrowing: $100 yearly fee
ID Required: Valid picture ID
Books: Loan for 28 days, 3 renewals allowed
Audiovisuals: Not able to check out
Models/Charts/Kits: Not able to check out
Journals: Not able to check out

Renewing Materials

Laupus Library has several methods available for renewing your materials. Renewals are allowed provided the patron has no outstanding fines, no overdue materials or the item has not been requested by another borrower.

Online (for ECU Borrowers only) - Go to our homepage, click on "Our Catalog", then click on "My Account", then "Renew My Materials". Your user ID is your ECU banner number with the first "B" replaced by an "8". You must now enter your PIN. If you do not know your PIN, please call the Service Desk at 252-744-2219 to receive your PIN. Click on "List Charged Items". Select the items to Renew or "Renew All" then click "Renew Selected Items".
By Phone - All borrowers may call the Service Desk at 252-744-2219 to renew items. Borrowers must provide their name and title or barcode number for each item to be renewed.
By Email - All borrowers may e-mail Access Services at hslaccserv@ecu.edu to renew items. Borrower's e-mail must include their name and a list of titles or barcode numbers for items to be renewed. Borrowers will receive a confirmation e-mail from an Access Services staff member to verify the items have been renewed and what the new due date will be.
In Person - All borrowers may bring their items to be renewed to our Service Desk, along with their library card.

Fines

Fines are charged for overdue items. The five days following the due date is considered a "grace period". If the items are returned during the "grace period", the borrower will not incur fines for those items. Fines will begin to accrue on the 6th day the items are overdue.

Fines are $.25 per item per day for overdue books. The maximum charge for books is $10. Fines are $1 per item per day for overdue audiovisuals, models, charts, and kits. The maximum charge for audiovisuals, models, charts, and kits is $20.

ECU Faculty are not charged overdue fines.

Fines can be paid by cash, check, or credit card (Visa & MasterCard) at our service desk. You may also call the service desk and pay by phone with a credit card.

Please note that it is the responsibility of the borrower to know the due date of their items. Failure to not know the due date of the materials does not relieve the borrower of responsibility for overdue fines. Borrowers may check the status of their account by using the "My Account" feature at any time on our catalog.

Damaged and Lost Materials

If an item is lost by the borrower, the borrower will be charged the current list price for the item, and a $30 processing fee. The total cost for the lost item is then paid at our service desk by cash, check, or credit card (Visa & MasterCard). The list price paid is refundable if the item is later returned in good condition.

If an item is returned damaged the Collection Management department determines if the damaged item can be repaired or must be replaced. A bindery charge of $10 plus a $30 processing fee will be charged to the borrower if damaged items can be repaired. The borrower will be charged the list price of the item plus a $30 processing fee for damaged items beyond repair. The total cost of the damaged item is to be paid at our Service Desk by cash, check, or credit card (Visa & MasterCard).

Requesting an Item that is Checked Out

Any ECU faculty, staff, or student may request to recall items already checked out by another borrower. Items can be recalled from any borrower after having been checked out for 28 days. Any item that has been recalled may not be renewed. As a recalled item becomes available, it will be held at our Service Desk for a period of 10 days. Items not picked up by a requesting borrower within those 10 days will be re-shelved.

To request an item, borrowers must fill out the Item Request Form. Borrowers must fill in all of the fields. If the borrower is unsure about the item information, they can refer to our Catalog for assistance.

Items that are in high demand and have been requested by several people will likely be put on Reserve. This will keep the item in the library and allow full usage for everyone.

If the borrower is unable to wait for an item to be returned on its due date, borrowers may want to consider utilizing our Inter-library Loan services or contacting a Liaison Librarian for further alternative measures.

Missing Items

Borrowers that are not able to find materials may fill out our Item Request Form. Borrowers must fill in all of the fields and make sure they check the Item Missing field. The missing item(s) will be searched for and when the item is found the borrower will be notified.