Policies and Procedures

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College of Education: Preparing Teachers and Education Professionals

Department of Higher, Adult, and Counselor Education


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Policies & Procedures

This section is an overview of only some of the rules, regulations, policies, and procedures frequently encountered by students during their course of study. For a full consideration of policies and procedures pertinent to doctoral study, see the Graduate Catalog available at The Graduate School.

  • The Cohort Model. According to the most compelling work on adult learning, most adults learn best in environments that are collaborative and supportive. For this reason we admit students in cohorts, typically ranging 12 to 20 students innumber. Meeting schedules and locations are developed collaboratively.
  • Registering for Classes. Students are registered for courses through the Department of Higher, Adult, and Counselor Education. If you have a question regarding registration, contact the department's administrative support, Mrs. Michelle Smith at 252-328-6856 or  or all other questions contact the program coordinator or your advisor.
  • Academic Eligibility. Continuing academic eligibility standards are governed by graduate school policy. To meet the requirements for graduation or awarding of a graduate certificate and to remain in good academic standing, a student must demonstrate acceptable performance in course work after being admitted to a graduate or certificate program. This requires a cumulative GPA of 3.00. In addition to expectations of successful course work performance, good academic standing requires satisfactory progress towards degree. The program coordinator, in consultation with a student's advisor and/ or program level committee, may render judgments as to whether a student's progress towards degree is satisfactory. Failure to meet programmatic, departmental, or graduate school standards may result in program termination.
  • Continuous Enrollment. Continuous enrollment is maintained by consecutive registration every fall and spring semester, including dissertation hours. When continuous enrollment is not maintained, graduate students must complete a formal application for readmission. In most cases, completion of the readmission form is sufficient to re-enroll. However, if several years have lapsed without registration or a change of status was requested, the readmission will have to be reviewed and approved by faculty in the Department of Higher, Adult, and Counselor Education, with the strong likelihood of additional coursework or other requirements.
  • Annual Review of Student Progress. The overarching objective of the Annual Review of Student Progress is to facilitate student academic and professional growth by identifying areas of strength/weakness and opportunities for development under the direction of faculty mentors.
  • Doctoral Qualifying Exam. Upon the completion of coursework, students will be required to successfully complete a qualifying examination. The examination measures student content knowledge, research aptitude, and readiness for dissertation study. Students will be given the opportunity to retake any section of the examination within one year, should the student not meet the first examination with success. Failure to successfully complete upon a second opportunity will result student termination from the program.
  • Time Limitations. All 60 hours of academic credits (including dissertation hours, excluding master's coursework and transfer credits) must be earned within 6 years. The age of courses is calculated by the East Carolina University Graduate School from academic semester to academic semester. For example, a course taken in Fall 2010 expires in Fall 2016 and will require a replacement in Spring 2017. An extension to the 6 year requirement may be granted with the approval of the Department of Higher, Adult, and Counselor Education and the Graduate Council Executive Board. To request an extension, a student must provide the following to the program coordinator: 1.A letter requesting an extension, explaining the rationale for an extension. 2.A detailed timeline for program completion. The program coordinator in consultation with program faculty will consider an official request with a plan of action for submission to the Graduate School.
  • Accommodations. Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 mandate that the faculty provide reasonable accommodations to students with disabilities. "Individuals requesting accommodation under the Americans with Disabilities Act (ADA) should contact the Department for Disability Support Services at least 48 hours prior to the event at (252) 328-6799    (252) 328-6799 FREE  voice/ (252) 328-0899 FREE TTY."
  • Academic Integrity. The Department of Higher, Adult, and Counselor Education strictly adheres to the East Carolina University Honor Code and Student Code of Conduct. As current and future education professionals, it is expected that you behave and conduct yourself in a professional manner, adhering to professionalism in all matters of academic and professional integrity. Violations of either the honor or conduct code can result not only in a failing assignment or grade in a course, but also in dismissal from the program and/ or Graduate School.

Dept of Higher, Adult, & Counselor Education | 213 Ragsdale Hall | MS 121
East Carolina University | Greenville, NC 27858 USA
Phone: 252-328-6856 | Fax: 252-328-5114
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