UNIT CODE OF OPERATIONS

CODE OF OPERATIONS OF THE COLLEGE OF EDUCATION

PREAMBLE

This Code allows for faculty participation in and establishes procedures for the unit's internal affairs and is consistent with all applicable appendices of the East Carolina University Faculty Manual.

SECTION I: OBJECTIVES/MISSION

The mission of the College of Education is the preparation of professional educators and allied practitioners, including professionals in business information systems, counseling, electronic media, and librarianship. Significant to this mission is a strong commitment to three important related areas, all of which are realized through partnerships and other endeavors. These three areas are the encouragement and nurturing of professional growth for educators and allied practitioners at all levels and in all areas of the educational endeavor; a continuing emphasis on and support for scholarship and research/creative activity; and service in all areas of professional education. Critical to such commitment is the promotion of effective teaching; staff participation in the improvement of schools; and, in concert with other state agencies, the development and creation of educational policy for North Carolina.

SECTION II: COMPOSITION OF THE COLLEGE OF EDUCATION

The academic programs in the College of Education are organized into departments. All Exempt from the State Personnel Act (EPA) faculty members in the College are affiliated with a department. Each department is a separate administrative unit of the College of Education. The term "code unit" refers to the College of Education, and the term "unit" refers to a department within the College.

The officers of the College of Education include the Dean; the Assistant and/or Associate Deans; the Director of Teacher Education; and the Department Chairs.

The departments that make up the College of Education are: Business, Career, and Technical Education; Counselor and Adult Education; Curriculum and Instruction; Educational Leadership; Library Science and Instructional Technology; and Mathematics and Science Education. Each department is led by a departmental Chair who is appointed by the Dean of the College of Education upon recommendation from the respective departmental faculty.

In addition to academic programs and departments, the College of Education includes centers and institutes established in accordance with policies and procedures of The University of North Carolina Office of the President or by legislative mandate. These centers and institutes are established for specific missions related to either research, training, or service, or a combination of these objectives, as the College of Education determines such a need.

A. Faculty

1. Definition of the Faculty

The faculty of the College of Education consists of all persons with full-time appointments who hold rank in the College as instructor, assistant professor, associate professor, and professor; all persons with full-time fixed-term appointments in the College of Education; and all persons on annual part-time faculty appointments.

2. Definition of the Graduate Faculty

The Graduate Faculty of the College of Education consists of membership as defined by Appendix F. The Associate Graduate Faculty consists of those College of Education faculty selected by the Graduate Committee on nomination of the code unit head and Graduate Faculty Committee and admitted to the Associate Graduate Faculty of East Carolina University.

3. Definition of Voting Faculty

For all matters in the College of Education a voting faculty member of the College of Education is defined by Appendix L.

4. Voting Privileges

A voting faculty member is defined by Appendix L.

The Graduate Faculty, as defined in subsection 2 above, may participate and vote on all graduate program issues.

The Associate Graduate Faculty, as defined in subsection 2 above, may participate and vote on all graduate program issues except those pertaining to University-wide issues.

B. Departments

Departments consist of one or more undergraduate and/or graduate academic programs in the College of Education. Each department has a Chair who is the unit administrator responsible for managing the functions of the department. In departments where more than one program exists, the Chair, after consultation with the faculty, may recommend program coordinators or directors to the Dean. The Dean appoints program coordinators and directors, who report to the departmental Chair.

In the event of a proposed reorganization of the College of Education, Appendix L must be followed.

Committees

1. Department Curriculum Committee

Each department must have a standing unit curriculum committee. This curriculum committee is composed of elected voting faculty members. The size of the committee is determined by each department with a minimum of three members and members are elected by a simple majority vote. Departments may include students as nonvoting members of curriculum committees.

A department curriculum committee functions as follows:

a. reviews all new courses and course revisions and submits recommendations to the departmental faculty for approval before submission to the College of Education Curriculum Committee;

b. reviews new degree programs and program revisions and submits recommendations to the department’s voting faculty.

2. Other Committees

a. Department Tenure Committee

Each department in the College of Education has a tenure committee that has membership and functions in accordance with Appendix D of the Faculty Manual.

b. Department Promotion Committee

Each department in the College of Education has promotion committees for each academic rank that have membership and function in accordance with Appendix D of the Faculty Manual.

c. Department Personnel Committee

Each department in the College of Education has a Unit Personnel Committee that is elected and functions according to Appendix D of the Faculty Manual.

3. Department Search Committees

In addition to the above committees, each department elects faculty search committees when a charge to begin a search is received from the Dean of the College of Education. A departmental faculty search committee is composed of a minimum of two and maximum of four voting faculty from the department and one faculty member appointed by the Dean from another department in the code unit. A faculty search committee is responsible for coordinating the search with the Department Chair.

A departmental search committee is responsible for creating an acceptable criterion-based advertisement of the position, ensuring that an appropriate advertisement is published, accepting and screening applications, recommending the applicants to invite for interviews, scheduling interviews, and recommending to the unit personnel committee candidates to employ. The recommendation of the Personnel Committee is forwarded with the Department Chair's concurrence or non-concurrence to the Dean. If the Unit Personnel Committee does not identify an acceptable candidate, no recommendations are forwarded to the Chair or Dean.

C. Centers and Institutes

As the College of Education assesses the need for research, training, education, public service, and technical assistance for educational institutions, or as legislative bodies mandate attention to one or more of these needs, the Dean, following consultation with department Chairs and faculty, begins the process to establish a center or institute. After appropriate approvals are received from the University of North Carolina, the Dean forms a nominating committee composed according to Appendix L (here and throughout this document) to advertise, screen, interview and nominate candidates for the position of Director.

The appointed Director of a center or institute is responsible for establishing a mission, setting goals, and planning objectives in accordance with the charge given by the College of Education or by a specific legislative mandate. The Director is responsible for hiring staff, managing a budget, and supervising the center or institute's functions. The Director of a center or institute reports to the Dean of the College of Education.

D. Officers of the College of Education

The Dean, Assistant and/or Associate Deans, Director of Teacher Education, and Department Chairs are responsible for carrying out the administrative responsibilities of the College of Education. In supporting the vision, mission, and strategic direction of the College of Education, each administrative officer has responsibilities as set forth below.

Dean

The Dean is appointed according to Appendix L. As the code unit administrator of the College of Education, his or her responsibilities are inclusive of, but not limited to, the following:

*In the area of planning, the Dean solicits faculty and staff input through departmental actions, recommendations of the Advisory Council, and work of the Planning Committee in determining the mission, vision, and strategic direction for the College of Education.

*In the area of personnel, the Dean establishes the department assignment of persons to be employed in the College of Education based on input of the faculty search committee; after receiving the recommendation of the appropriate unit personnel action committee and with the concurrence or non-concurrence of the Department Chair, recommends to the Provost and Vice Chancellor for Academic Affairs personnel appointments, reappointments, non-reappointments, promotions, permanent tenure, leaves of absence, emeritus status, and salaries; and forwards to the Provost and Vice Chancellor for Academic Affairs, personnel recommendations from Department Chairs and the respective unit committees.

*The Dean supports and facilitates faculty involvement in curriculum development.

*In the area of budget and resources, the Dean, with input from the faculty through the Advisory Council, Department Chairs, Director of Teacher Education, and Assistant and/or Associate Deans, prepares and submits budget requests to the Provost and Vice Chancellor for Academic Affairs; allocates funds for professional travel to departments, and determines appropriate utilization of physical facilities. In a formal meeting and using printed information, the Dean reports the total budget to the College of Education faculty annually.

*With input from faculty on individual annual reports, Department Chairs, Director of Teacher Education, and Assistant and/or Associate Deans, the Dean prepares and submits an annual report of the College of Education to the Provost and Vice Chancellor for Academic Affairs and makes a copy of the report available to each faculty member of the College of Education.

*In the area of the code unit's administration, the Dean schedules regular and special College of Education faculty meetings during the academic year. At least one meeting in each academic year will include a full report of the budget.

*The Dean acts on recommendations from Department Chairs for reassigned time for faculty.

*The Dean is responsible for convening the Advisory Council, and making minutes of each meeting available to all members of the College of Education.

*After considering recommendations from appropriate nominating committees, the Dean shall appoint Department Chairs, and in conjunction with Assistant and/or Associate Deans, conduct the annual performance evaluation of each Department Chair. The Dean evaluates the administrative performance of each Department Chair using procedures required by the university administration and Faculty Senate.

*After considering recommendations from appropriate nominating committees, the Dean shall appoint Assistant and/or Associate Deans and the Director of Teacher Education.

*The Dean annually and systematically collects information from the College of Education faculty on the performance of the Assistant and/or Associate Deans and the Director of Teacher Education. The Dean performs annual evaluations on the performance of those persons.

*The Dean appoints directors of special programs, university-approved centers, and institutes, and coordinators of program areas after receiving nominations from appropriate committees.

*In the area of teacher education, the Dean reports directly to the Provost and Vice Chancellor for Academic Affairs for all actions regarding teacher education at East Carolina University; advises the Provost and Vice Chancellor for Academic Affairs of all matters relating to compliance with state, regional, and national accreditation standards; serves in the role of Certification Officer for East Carolina University; and serves as the chief administrator for teacher education at East Carolina University.

*The Dean seeks approval of the unit's major planning documents, assessment documents, and other major reports of unit operations such as evaluations of administrative officials prior to submission in final form to person(s) outside unit. The Dean also seeks approval by asking departments to contribute reports and documents for their respective programs and by having voting faculty members vote by departments their approval of the final report before it is released to person(s) outside the code unit. A report may be released when a majority of departments approve. A report that pertains only to a single program or group of programs within a department may be released when the majority of voting faculty in that program or programs approve.

*The Dean ensures that the code procedures are followed.

The quadrennial unit administrator evaluation will be conducted in accordance with Appendix L of the Faculty Manual.

Assistant and Associate Deans

The Assistant and Associate Deans are appointed by the Dean upon the recommendation of the nominating committee and any necessary action of Personnel Action Committees. The administrative functions of the Assistant and Associate Deans are evaluated by the Dean. Responsibilities of each Assistant and/or Associate Dean are assigned by the Dean, and are inclusive of, but not limited to, the following:

*Coordinates materials, supplies, classroom assignments, and other needs for the academic programs including activities necessary to implement program and curriculum goals established by the departments.

*Administers budgetary functions for the code unit as directed by the Dean.

*Assists in preparing code unit and university reports.

*Advises the Dean about appropriate ways to use facilities and resources to promote faculty teaching, research/creative activity, and service.

*Supervises physical plant facilities planning and management.

*Coordinates summer school.

*Assists in planning, implementing, and evaluating faculty development and outreach programs within the College of Education.

*Assists departments in program development, including Requests to Plan New Degree Programs and Requests for Authorization to Establish New Programs.

*Supports departments with matters related to faculty searches, employment, reappointment, promotion and tenure procedures.

*Acts as a liaison for graduate programs with the Graduate School as requested by departments.

* Coordinates efforts to increase faculty awareness of and involvement in external support for research, teaching, and service; in grant proposal conceptualization; and pre-award activities.

*Coordinates service initiatives within the College of Education.

*Other responsibilities as assigned by the Dean

Director of Teacher Education

The Director of Teacher Education is appointed by the Dean upon recommendation from a nominating committee and any necessary action of Personnel Action Committees. The Director of Teacher Education is evaluated on administrative performance by the Dean. As Director of Teacher Education, his or her responsibilities are inclusive of, but not limited to, the following:

*Serves as Chair of the Council for Teacher Education, communicating all actions of the Council to the Dean of the College of Education for his or her approval and further action.

*Advises the Dean of the College of Education regarding needed policies for admission and retention of pre-service teachers.

*Monitors all approved policies regarding admission and retention of pre-service teachers.

*Is responsible for the design, conduct, and analysis of follow-up studies of students who matriculate from graduate and undergraduate teacher education programs, which include all programs approved by the North Carolina Department of Public Instruction.

*Coordinates preparations for and monitors compliance with the standards and guidelines set forth by the North Carolina Board of Education, the Department of Public Instruction, the National Council for Accreditation of Teacher Education, and other appropriate accrediting agencies.

*Acts on all petitions for exceptions to policies and procedures for teacher education approved by the Council for Teacher Education and the Dean of the College of Education.

*Informs students of due process in resolving problems related to teacher education programs and procedures.

*Is responsible for all procedures to maintain an orderly record keeping system for licensure by the Department of Public Instruction and oversees the implementation of alternative procedures.

*Confers regularly with the Director of Clinical Experiences to ensure the development and implementation of sequential coordinated field experiences, including student internships.

*Other responsibilities as assigned by the Dean.

Department Chair

A Department Chair is appointed by the Dean upon recommendation from a designated faculty nominating committee composed according to Appendix L and any necessary action of Personnel Action Committees in the respective department. As an administrator of a department in the College of Education, a Chair's responsibilities are inclusive of, but not limited to, the following:

*In accordance with Appendix D recommends to the Dean of the College of Education qualifications of persons to be employed.

*Conveys to the Dean of the College of Education his or her concurrence or non-concurrence concerning personnel recommendations of the appropriate department personnel action committees.

*In personnel matters, recommends to the Dean leaves of absence, requests for reassigned time, and faculty salaries, and in accordance with Appendix D, assumes designated responsibilities as the unit administrator for the department.

*Informs the Dean of class schedules, teaching assignments, and other matters related to curriculum and instruction.

*Requests an annual budget from the Dean and is responsible for managing the departmental budget, including making a full report of the budget to the departmental faculty in at least one departmental faculty meeting in each academic year.

*Provides leadership in improvement of instruction and in curriculum development and implementation.

*Serves as a member of the Advisory Council, appoints departmental ad hoc committees (except search committees), and serves as an ex-officio nonvoting member of all departmental committees except personnel action committees.

*Following a vote of the voting faculty in the department, recommends departmental Directors of special programs and departmental Coordinators of program areas to the Dean when appropriate to do so and in accordance with the code unit's organizational structure.

*Evaluates each faculty member with a probationary appointment and each permanently tenured faculty member in the areas of teaching, research/creative activity, service and other assigned duties; shares the evaluation with the appropriate faculty member, and forwards the evaluation to the Dean. (See Section IV.)

*Evaluates fixed-term and part-time faculty.

*Assumes other responsibilities as assigned by the Dean.

The Dean evaluates the administrative performance of each Department Chair using procedures required by the university administration and Faculty Senate. The voting faculty shall vote by secret ballot on the effectiveness of the Department Chair every fourth academic year of appointment. This vote will take place during the semester prior to the end of each fourth year. A negative vote of a majority of the voting faculty (excluding the Chair) shall be required to recommend to the Dean the removal of a Department Chair.

A Department Chair may not be removed by the Dean without consultation with the Department’s voting faculty and a concurring recommendation from the Department’s faculty. Should the Dean and the voting faculty not be in concurrence, both recommendations will be sent to the Provost and Vice Chancellor for Academic Affairs for action.

Within five working days of a Chair's resignation or removal from office, the Dean shall convene a meeting of the department's voting faculty members to determine action on replacement of the Chair. When the decision is made to form a chair nominating committee, the department's voting faculty shall elect by simple majority members of a chair nominating committee. The committee shall have at least five members. The voting faculty of the department shall elect from the department faculty by secret ballot three-fifths of the committee members. The Dean will appoint the remaining members from the permanently tenured faculty members or administrators in the College of Education. The committee will elect its chair.

The chair nominating committee shall recommend qualifications of the Chair's position, solicit and screen applicants, and recommend one or more nominees to the Dean after a majority vote by the department's permanently tenured faculty and any necessary action of Personnel Action Committees in the respective department. If the Dean rejects the nominee or nominees, the nominating committee must recommend one or more additional nominee(s). The nominating committee process will continue until an acceptable nominee is submitted to the Dean.

During the period between the Chair's departure or removal from office and the completion of the nominating committee procedure, the Dean shall appoint an Acting Chair. The Acting Chair will assume all the duties of the Department Chair as specified in this Code.

SECTION III: COLLEGE OF EDUCATION COMMITTEES

A. Advisory Council

The Advisory Council of the College of Education is a body that represents departments, centers, and institutes and advises the Dean on matters related to policies and procedures in the College.

1. Membership

Membership on the Advisory Council consists of one elected voting faculty member for every seven faculty (permanently tenured, probationary, and fixed-term) from each department in the College of Education—with a minimum of one per department—and the department chair from each department. Ex -officio members without vote include the Dean, the Assistant and/or Associate Deans, the Director of Teacher Education, and Directors of Centers and Institutes. The Chair of the Advisory Council is elected by the faculty representatives on the Advisory Council from the membership of the committee.

2. Term and Method of Election

Elections of faculty representatives to the Advisory Council will take place after the first College of Education faculty meeting at the beginning of each school year and according to the following procedures. Each department’s voting faculty members shall elect by simple majority a representative to the Advisory Council by secret ballot for a term of two years. Half of the representatives will be elected in odd-numbered years and half of the representatives will be elected in even-numbered years. Departments electing representatives in odd-numbered years will be (l) Educational Leadership, and (2) Business, Career, and Technical Education. Departments electing in even-numbered years will be (l) Counselor and Adult Education; (2) Library Science and Instructional Technology; and (3) Mathematics and Science Education. The Department of Curriculum and Instruction will elect half of their representatives in both even- and odd-numbered years. An elected representative may not serve more than two consecutive full terms. An unexpired term will be filled by a representative elected by the department.

If this procedure is implemented in an even-numbered year, all departments will elect representatives, with the odd-numbered departments electing for a one-year term. If implemented in an odd-numbered year, the even-numbered departments will elect for a one-year term.

3. Duties and responsibilities: The Advisory Council is advisory to the Dean, and in that capacity shall:

a. review and make recommendations concerning policy for the College of Education;

b. review and make recommendations for long-range development for the College of Education;

c. assist in the information management of the College of Education;

d. make recommendations on budgeting matters of the College;

e. make the minutes of each meeting available to all members of the College of Education.

The Advisory Council will meet a minimum of seven times a year. The Dean shall be responsible for establishing a schedule of meetings subject to the approval of the Advisory Council. Any member may call for a special meeting of the Advisory Council, if notification of time and purpo

EAST CAROLINA UNIVERSITY

Assistant and Associate Deans