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Guidelines for Financial Reporting

 

COE Internal Financial Management Reports

In keeping with the College of Education’s commitment to follow established best practice procedures, all grants and contracts must have a monthly reconciliation of account activity and balances. This reconciliation must be reviewed and signed off by the SPA administrator, Project Director/Principal Investigator and the Department Chair/Director.

Account Balancing

The day-to-day responsibility for financial management of sponsored projects lies with Principal Investigators, SPA administrator and Department Chairs.  A higher level of financial oversight of sponsored projects will be conducted by the Dean’s office; the final step to oversight for COE. Principal Investigators should use their internal records for reconciling the internal records with the University’s official financial records found in SCT Banner INB and for monitoring expenditures against the budget. Reports such as University payroll registers, FRRGITD, FGROPNE, and FGRODTA should be run and reconciled with internal financial records. Reconciliation are internal records maintained by PI’s that are submitted to the Dean’s office on the fifteenth of each month.