Frequently Used Advising Forms
Grade Replacements
Grade Replacement Form
PROCESS FOR GRADE REPLACING A CLASS –
- Please note that this process does not begin until the semester you wish to retake the courses.
- Register for the course you wish to grade replace (the current grade for the course will stand until you complete – have a grade for – the course again). Remember you may only grade replace 0000/1000/2000 level courses you made either a D or F in that are NOT pre-requisites for any course you have successfully completed.
- Once enrolled, submit a completed grade replacement form to the Registrar’s Office by 5pm the last day of class. All the information you need to fill out this form is listed on your banner transcript (found in banner self service).
-
- SUGGESTION: submit this form midway through the semester (after midterms), so that you have a clear idea you are going to be getting the grade you want (and would like to replace your previous grade with) in the class.
- Once grades are posted, check your transcript to insure that your form has been processed and your grade replacement is correctly reflected in banner. If not, send an email to the Registrar’s Office at regis@ecu.edu to have it corrected. Grade replacements are indicated on your transcript by the letters “E” for excluding the course and “I” to indicate the grade to include in your GPA. For further clarification, please review: http://www.ecu.edu/cs-acad/aa/piratetutoringcenter/upload/Understanding_Grade_Replacements.pdf.
Taking Courses at another US Institution
Permission to Take Courses at another US InstitutionForm
PROCESS FOR TAKING COURSES AT ANOTHER US INSTITUTION –
- To begin, you must determine what courses you may take at another institution. Below are step-by-step directions for determining courses that will transfer back to ECU:
- Sign in to OneStop
- Click on the Tools tab to access.
- Click on Course Equivalencies, found under Academic Planning.
- Choose 2 yr or 4 yr College.
- Choose state, click submit.
- Choose school name, click submit.
- Find course(s):
-
- Notice that school of choice courses are listed on left and equivalent ECU courses are listed on right.
- Scroll down until you find the transferable course you are looking for.
- Once you have determined courses that will transfer back to ECU, below are directions for filling out the form:
- Top side of form – Complete, making sure to include name and address of school you will be attending over the summer.
- Left side of form – Identify the course(s) to be completed at other school.
- Right side of form – Identify the ECU course equivalencies.
- Turn in completed form to the Center for Academic Services’ (CAS) office in 210 Whichard before leaving for summer. Remember ECU students must have a cumulative 2.0 GPA to take and transfer in a course at another school!
Request for Re-Evaluation of a Transfer Course(s)
Request for Re-Evaluation of Course Which Transferred "By Title" Form
PROCESS FOR RE-EVALUATION OF A TRANSFER COURSE –
- Collect Important Information about the course
-
- Access university online catalog from which the course came.
- Print course description.
- Make a copy of the course syllabus (if able). A syllabus will better your chances of approval.
- When filling out this form (top half), try to fill in as much information as possible.
- Take form with attached information to chairperson, dean or program director of the academic unit in which similar courses are taught.
-
- If you have any questions of who this person may be, contact your advisor.
- Turn in completed form to the Registrar’s Office in 105 Whichard.
Verification of Non Attendance Form
Verification of Non Attendance Form
PROCESS FOR COMPLETING NON ATTENDANCE FORM –
- Please see your advisor for information on completing this form.
Request for Schedule Reinstatement
Request for Schedule Reinstatement Form
PROCESS FOR COMPLETING SCHEDULE REINSTATEMENT FORM –
- After the last day to add has passed and your schedule has been dropped, you must complete this form to have your schedule reinstated for the semester. Completing form:
-
- Identify course info for the schedule that was dropped. If you need assistance with this, please contact your advisor for your cancelled schedule.
- Obtain instructor signatures for all your listed courses.
- Submit completed form to the Registrar’s Office in 105 Whichard.
Student Academic Appellate Committee (SAAC) Appeal
Student Academic Appellate Committee Petition Form
PROCESS FOR APPEALING TO THE STUDENT ACADEMIC APPELLATE (SAAC) COMMITTEE –
- Students wishing to appeal ECU policies such as: drop (deadline/number of drops), retroactive drop, retroactive withdrawal, grade replacement, suspension, or other should submit an appeal to the SAAC. An appeal is a request that the academic rules not apply to you. In order to have your appeal considered, ECU academic policy requires that there be an unforeseen and uncontrollable circumstance that impaired your academic performance. Poor work habits, overload, or change of major are not appropriate grounds for appeal. All decisions of the Student Academic Appellate Committee are final.
- A complete appeal requires that you submit this form along with the following:
-
- A typed letter that explains the rationale for your appeal. Be specific and include details to support your case.
-
- The letter of appeal is basically three paragraphs, and is addressed to the Student Academic Appellate Committee:
-
- What caused your problem?
- What you are doing or have done to solve your problem.
- A rationale for why the committee should grant your appeal.
- Documentation to support your appeal (medical records, police report, obituary, e-mails from professors, etc).
- Completed appeals should be submitted to the Center for Academic Services in 210 Whichard prior to when the Student Academic Appellate Committee (SAAC) meets. Deadlines are listed on the form.
Request to Change Examination Schedule
Request to Change Examination Schedule Form
PROCESS FOR REQUESTING TO CHANGE FINAL EXAM SCHEDULE –
- Final examination schedules are printed two years in advance. Changes in final examination schedules will be made only in the case of unusual and uncontrollable circumstances. A request to change the examination schedule begins with the instructor, who forwards this form to his/her departmental chairperson or dean.
- Complete student portion, and submit to the instructor of the course you wish to change the final examination schedule for.
Financial Aid Appeal Form
Download and print the SAP Appeal and Academic Standing Verification Form for the applicable financial aid year: http://www.ecu.edu/cs-acad/financial/faforms.cfm.
PROCESS FOR APPEALING A FINANCIAL AID SUSPENSION –
- To complete the appeal process, you must:
- Complete Sections A, B, and C on the front and back of this form.
-
- For ‘Section B’, the appeal explanation is basically three paragraphs:
-
- What caused your problem?
- What you are doing or have done to solve your problem.
- A rationale for why the committee should grant your appeal.
- Attach documentation that supports your explanation (for example, a doctor's statement or a letter from a counselor).
- Attach a current academic transcript (only applies to students being readmitted to the university). Unofficial transcripts are acceptable.
- Signature required in Section C.
- Submit the signed form and attachments within 10 days of notification to the SFAO Appeals Committee at the above address.
- Respond immediately if your appeal form is returned to you for missing and/or additional information.
- Allow 10 business days for a review and decision by the SFAO Appeals Committee.
- PLEASE NOTE: if you have been suspended by the University and are now readmitted, you will also need your advisor to fill out the Academic Standing Verification portion of this form. Make an appointment with your advisor to get this completed.
- Appeals for financial aid (with supporting documentation) are due to the Financial Aid Office in Old Cafeteria within 10 days of notification of financial aid suspension.
