Information Computing and Technology Services

Email Encryption

Email encryption is a security measure to encode, or scramble, an email so that only those recipients with the key (code) can unscramble and read the message.

Email containing sensitive information sent to
addresses outside the ECU network should be encrypted

For example, if you work in the ECU billing office and frequently send messages concerning patient information to Vidant's billing office.

To get started, follow these two steps:

  1. Call the IT Help Desk 252.328.9866/800.340.7081 to enable your account for encryption.
  2. Flag new emails as Confidential or set the [sendsecure] tag.

The Quick Steps below or this printable PDF instructions guide you step-by-step on flagging email.

Need to find your version of Microsoft Office?

Click Start - from the All Programs list, scroll to the Microsoft Office folder. Mac users find their version from the Outlook menu (beside the Apple icon).


Outlook 2007

  1. Open a new email message.
  2. From the email's menu bar, click the bottom right arrow in the Options section. The Message Options dialog box opens.
    Message Options Box Outlook 2007
  3. From the Sensitivity drop-down menu, choose Confidential.

Outlook 2010 and 2013

  1. Open a new email message.
  2. From the email's menu bar, click the bottom right arrow in the Tags section. The Properties dialog box opens.
    Outlook 2010/2013 Tags Menu
  3. From the Sensitivity drop-down menu, choose Confidential.

Outlook 2011

  1. Open a new email message.
  2. Type the words, [sendsecure] anywhere in the subject line of the email. Be sure to include the brackets. This method also works with Outlook 2007, 2010, 2013 and Piratemail.

    All replies and forwards must also have the [sendsecure] tag set.

Piratemail

  1. Open a new email.
  2. From within the email, click the Options... button on the toolbar. The Message Options dialog box opens.
    Piratemail Options
  3. From the Sensitivity drop-down menu, choose Confidential.

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Contact Us

ITCS Admin - 252.328.9000
IT Help Desk - 252.328.9866
IT Help Desk - 800.340.7081
Classroom Tech - 252.328.9830
ITCS Leadership - 252.328.9000

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