Faculty & Staff - Email Encryption

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Email Encryption


Email encryption is a security measure to encode, or scramble, an email so that only those recipients with the key (code) can unscramble and read the message. 

Email containing sensitive information sent to email addresses outside the ECU network should be encrypted.

To get started, follow these two steps:

  1. Call the IT Help Desk 252.328.9866/800.340.7081 to enable your account.
  2. Flag new emails as Confidential or set the [sendsecure] tag.
See the quick steps below or open the printable PDF instructions for step-by-step on sending, opening and creating a Cisco account for reading encrypted emails.

Find your version of Office  Need to find your MS Office version (2007, 2010 or 2013)? Click Start - from the All Programs list, scroll to the Microsoft Office folder. Mac users find the version (2011) from the Outlook menu (beside the apple icon).
Outlook 2007
  1. Open a new email message.
  2. From the email's menu bar, click the bottom right arrow in the Options section. The Message Options dialog box opens.
    Message Options Box Outlook 2007
  3. From the Sensitivity drop-down menu, choose Confidential.

Outlook 2010 and 2013
  1. Open a new email message.
  2. From the email's menu bar, click the bottom right arrow in the Tags section. The Properties dialog box opens.
    Outlook 2010/2013 Tags Menu
  3. From the Sensitivity drop-down menu, choose Confidential.

Outlook 2011
  1. Open a new email message.
  2. Type the words, [sendsecure] anywhere in the subject line of the email. Be sure to include the brackets. This method also works with Outlook 2007, 2010, 2013 and Piratemail.

    All replies and forwards must also have the [sendsecure] tag set.

Piratemail
  1. Open a new email.
  2. From within the email, click the Options... button on the toolbar. The Message Options dialog box opens.
    Piratemail Options
  3. From the Sensitivity drop-down menu, choose Confidential.

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