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Expiration Rules for Faculty/Staff Exchange Accounts

User-deleted items:
  • Exchange items you manually delete stay in the Deleted Items folder for thirty (30) days.
  • On day 31, deleted items are automatically removed from the Deleted Items folder to a user-recoverable area for fourteen (14) days prior to permanent deletion. How to recover deleted mail items during the 14-day window.
  • Items manually deleted from the Deleted Items folder move to the user-recoverable area for fourteen (14) days.
System-deleted items:
  • Exchange mailbox items seven (7) years and older are automatically moved to a user-recoverable area for fourteen (14) days prior to permanent deletion. These items bypass the Deleted Items folder. This includes messages in your Inbox, Sent Items, Drafts, Deleted Items, etc. How to recover deleted mail items during the 14-day window.
  • Notes do not have an expiration.
  • A message's expiration date shows at the top of each email.
Personal folder items:
  • Personal folders are a feature of Outlook and reside only on your computer.
  • Exchange mailbox items can be permanently stored in a personal folder on your computer and do not expires after 7 years.
  • Personal folder items are only available on your computer; you cannot access these items through Piratemail, mobile device, etc.
  • PLEASE NOTE: If an item older than seven (7) years is moved from a personal folder to the inbox, that item is automatically moved to the user-recoverable are for fourteen (14) days.
  • Users whose mailbox reaches the 4.5GB mailbox limit are not able to send mail from their address.

An organizational tool in the Outlook program, personal folders allow users to drag and drop mail items to folders set up on the computer.