OneDrive Cloud Storage

IMPORTANT! OneDrive is approved for storage and sharing of general research and academic information (e.g., FERPA but NOT SSN). OneDrive is not approved for storage of sensitive data, including but not limited to protected credit information, social security numbers, protected health information, identifiable human subjects data, and data covered by nondisclosure agreement or otherwise restricted from dissemination by extramural sponsors and partners. When approved by the Institutional Review Board, de-identified human data may be stored on OneDrive.

OneDrive for Business offers 1TB of cloud storage through the Office 365 subscription and alumni email. More features include:

  • Store up to 1TB of non-sensitive information
  • Create new work documents and edit stored files using Office Online within OneDrive or your computer's version
  • Share and collaborate with other ECU users
  • Utilize Office mobile apps for anytime, anywhere access
  • Sync files between your local computer and OneDrive (even those shared from other users)

Please note, other services such as Dropbox and Google Docs do not meet university standards and should not be used to store any ECU data without proper authorization. Visit the cloud storage security page for a detailed explanation.

Access and Store

OneDrive for Business is accessed through your ECU Office 365 subscription. Log in to and click the OneDrive tile from the app launcher icon. Upload files to OneDrive for cloud access from anywhere.

Please note: OneDrive for Business is approved for storage of non-sensitive ECU files and FERPA data pertaining to student/instructor collaboration. Other sensitive information should always be stored in a secure Piratedrive folder. Also note that ECU data should never be stored on your personal or ECU laptop, desktop or other device.

You may already have a personal OneDrive account through Windows, but this is a separate cloud storage folder from your ECU OneDrive for Business, and they cannot be merged into one account.

    Share and Collaborate

    "Copy Link" and "Share" begin the collaboration process.

    Files and folders are shared with ECU users or people outside ECU through email.

    1. Highlight a file and click the Share icon. The Send Link dialog opens.
    2. Enter the email address and add a message, if you like.
    3. Click the drop-down arrow above the email address and choose one of these options:
      • People in East Carolina University
      • People with existing access
      • Specific people
    4. Choose whether or not the other user can edit the file. The default permission is Allow Edit. Click Apply.
    5. Click Send. The new user receives a link and opens the document through his/her Microsoft account.

    A user with no Microsoft account is prompted to create a free one. Shared files are listed in a user's Shared with Me section of OneDrive.

    A copied link can be added to an online document or web page.

    Collaboration allows simultaneous editing with one or more users using the Office Online apps. You must first share the file with and give edit permissions to another ECU user (see instructions above). New edits are labeled with the user's name. More on sharing and collaboration from Microsoft support.

    A Note on Sharing

    As with any technology or method used to share files, consider the information shared and with whom it should be shared. If you share content using a link via OneDrive with View Access, recipients are able to download and save your shared content. Documents can also be copied and saved through a screenshot. So, think before you share!

      OneDrive Mobile

      Use the OneDrive mobile app to access files through a tablet or phone for editing or sharing. The autosave feature saves your changes to OneDrive so there's only one version of a file.

      Create a new document using the Office online apps, then choose whether to save to the mobile device or upload to your OneDrive space.

      PLEASE NOTE: When you open a OneDrive document on your device, a copy of that file is downloaded to the device.

        Office Online

        OneDrive for Business includes Office Online apps. When you open a file in OneDrive and choose to edit, you have the option to edit the document online (using the Office Online app) or to edit using the full Office program on your computer. Office Online apps include Word, Excel, PowerPoint and OneNote. New documents can also be created within OneDrive using Office Online apps.

          Sync Shared Folders

          ECU students, faculty and staff can now sync OneDrive shared folders to their computer or mobile device for offline access. Here’s how:

          1. Begin by checking these prerequisites:

          • The OneDrive sync client must already be configured on your computer.
          • Note that you can only sync a shared folder, not a single shared file.
          • You must have “can edit” permissions for the files in the shared folder.

          2. Next, follow these instructions:

          1. Log in to your Office 365 account:
          2. Click the app launcher icon and then click OneDrive.
          3. Choose “Shared” from the folder list on the left.
          4. Open the shared folder you wish to sync. Click the Sync button in the toolbar at the top.
          5. A dialog box opens. Click the Sync now link.
          6. You may see the Launch Application dialog box. Click the Microsoft OneDrive app to highlight it. Then click the Open Link button.
          7. A dialog box opens to confirm that you wish to sync the files in this folder. You also see the name of the new folder where the files will be stored on your computer.
          8. Once the folder syncs to your local computer, open File Explorer (Windows) or Finder (Mac).