Information Computing and Technology Services

Kronos Timekeeper automates time and leave

With an increase in state and federal legislation and compliance concerns related to wage and hour rules, it is in the best interest of the university to standardize and automate time and leave-keeping functions. To assist in this standardization and automation, ECU has purchased Workforce Timekeeper from Kronos Incorporated, a proven leader in workforce management. This software package has been adopted by the university as the time, attendance and leave keeping system of record for employees who track time, as well as employees who are granted or earn leave. Kronos is expected to provide university employees an efficient, effective tool for tracking, paying and reporting these key employee data values.

After implementation, ECU expects to have approximately 8500 employees using Kronos for time, attendance, and/or leave keeping.

Sponsors

The Kronos project is sponsored by Dr. Rick Niswander, Vice Chancellor for Administration and Finance and supported by an Executive Steering Committee. Steering Committee membership includes representation from across campus and incorporates employees at a variety of levels within the university.

Ownership of the system resides in the Department of Human Resources under Melissa Bard, Associate Vice Chancellor for Human Resources, with ownership for pay-related system components belonging to Payroll under Letty Lalu, Payroll Director. Payroll resides within Financial Services under Ann Jenkins, Associate Vice Chancellor for Financial Services.

Teams and Current Participants

A Core Project Team and content-specific specialty teams have been established to work on various aspects of the system’s design, configuration, implementation and application at ECU. Questions, challenges and decisions derived in these groups are presented to the Steering Committee for feedback and resolution.

Currently ECU has 381 Kronos users spread across six departments within the university (Payroll, Systems Coordination, Human Resources, Family Medicine, Obstetrics and Gynecology and Facilities - Health Science Campus). Employees in these areas have been using Kronos for tracking time, attendance and leave since March 2012.

Timeline

The Kronos project is expected to begin additional implementations in the fall of 2014, with additional departments/divisions coming onto the system at regular intervals. Areas identified for inclusion in immediate upcoming phases of the implementation have been contacted individually and provided available information regarding timelines for “going live” on Kronos.

Please watch ECU Official email communications for Kronos Project updates as the university Kronos implementation begins. If you have any questions or concerns regarding the project, please contact the ECU Kronos Team at kronos@ecu.edu.

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