Inviting Non-ECU Guests into Blackboard or Moodle

---

Each semester, guests are invited into ECU courses for a variety of reasons. Some are asked to share their expertise and knowledge in their field and many participate in discussion.

If you need to enroll such a guest in your course, please follow the process below for requesting a guest (external user) account. Guests may have access to student work, student engagement, course content, assessments and login IDs; therefore, this process ensures that the security and confidentiality of student information is protected in accordance with the Family Educational Rights and Privacy Act (FERPA).

Blackboard - Add an external user to your Blackboard course

---

An external user is any non-ECU user participating as a student, teaching assistant or instructor in your Blackboard course.

To request access for an external user, complete the Blackboard External Access Request form within the IT Help Desk service request system (Online Access Forms). The following information is required:

1. external user’s name
2. email address
3. external recipient’s affiliation
4. course ID
5. section number
6. semester
7. year
8. Blackboard level of access needed
9. reason for request
10. expiration date (maximum of 1 year

All requests pass through an approval process which requires the new user to sign a confidentiality agreement and return it to the Registrar's office via email, scan or fax. The Blackboard team is notified of all approved requests and will create the non-ECU account. They will then email account information to the external user. This process may take up to three to five business days to process. Note that if there are multiple names in the external request, the Registrar must receive a confidentiality form from each person before this request is sent to the Moodle team.

Moodle – Add an external user to your Moodle Course

---

An external user is any non-ECU user that will be participating as a teacher, teacher/mentor, non-editing teacher or student in your Moodle course.

To request access for an external user to your Moodle course, submit the Moodle External Access Request form within the IT Help Desk service request system (Online Access Forms).

The following information is required:

1. user name
2. email address
3. user's affiliation
4. course ID
5. section number
6. semester
7. year
8. level of access required
9. reason for request
10. expiration date (maximum of 1 year).

All requests pass through an approval process which requires the new user to sign a confidentiality agreement and return it to the Registrar's office via email, scan or fax. The Moodle team is notified of all approved requests and then creates the non-ECU account. They will then email account information to the external user. This process may take up to three to five business days to process. Note that if there are multiple names in the external request, the Registrar must receive a confidentiality form from each person before this request is sent to the Moodle team.

back to the top