Privacy, Security and Availability—No Worries with ECU Storage
Online storage, or "cloud" storage, is a convenient way to save and share information accessible to whomever you choose anytime, anywhere. Services like DropBox, Google Apps and iCloud offer convenience—especially when you travel or collaborate with colleagues.
However, with no contract or agreement between these outside service providers and ECU, information is now in someone else’s hands.
Consider These Vulnerabilities:
- Click-to-agree terms and conditions enter you into a contractual agreement with that service provider. Per ECU regulation, “Delegation of Authority to Sign Contracts,” only those individuals with delegated authority can enter into contractual agreement on behalf of the university.
- Once you agree to the terms and conditions of the agreement, you may no longer “own” your information.
- There could be security risks that compromise the confidentially, integrity and availability of your information or make it publicly available while placing the university at risk.
- Sensitive or confidential information (patient, student, credit card, Personally Identifiable Confidential Information) must NEVER be stored external to ECU without appropriate university approval and information security assessment.
- The university has no control over what occurs with these service providers; therefore the university cannot protect the privacy and security of your information.
- ECU information could be exported and housed outside the U.S. under foreign jurisdiction.
- You may not be informed if a subpoena or search warrant is served on the service provider to obtain additional information about you.
- There may be no legal recourse against the service provider in the event of security breach, loss of information or other problems.
- Companies change hands, go out of business and change privacy policies which may not be in your best interest.
Practice Good Data Management Using ECU's Online Storage
ECU options, Piratedrive and ECU Outside, provide compliance with state, federal and university regulations and policies. Your information is protected using checkpoint snapshots, encryption, data replication and daily backups.
All external storage of university data must be reviewed by ITCS and approved by the data owner. Contact the IT Help Desk to request a consult before contracting with an outside cloud storage service.