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Manage ITCS Notices Documentation

  • Title

    The title of the notice.

    Limited to 200 characters.

  • Description

    Most people will get a simple template that looks like this:

    Screen shot of webform

    Just fill in the "system name", starting and end times, the date and a brief reason for the downtime. Except for the date field, which has a date picker built in, all the fields can be filled with any text desired. So, if the end time isn't known, it would be fine to put "TBD" or "Unknown" there - it doesn't have to be a properly formatted time. There are no real limits on the number of characters you may enter.

    A few people will get a free text field instead of the template. In that case, any desired text could be entered.

    There are no real limits on the number of characters you may enter.

  • System/Service

    If an email is sent as part of the notification and this field is filled in, then a line is included in the email text that reads: "System/Service: [entered text]" (where [entered text] is the value entered in this field.

    Limited to 255 characters.

  • Customers

    If an email is sent as part of the notification and this field is filled in, then a line is included in the email text that reads: "Customers Affected: [entered text]" (where [entered text] is the value entered in this field.

    Limited to 255 characters.

  • When

    If an email is sent as part of the notification and this field is filled in, then a line is included in the email text that reads: "When: [entered text]" (where [entered text] is the value entered in this field.

    Limited to 255 characters.

  • Questions

    By default, this field is hidden. It can be revealed by clicking on the word "Questions", which will then show the boilerplate text for this field if it needs to be edited.

    If an email is sent as part of the notification and this field is filled in, then a line is included in the email text that reads:

    "Questions: [entered text]" (where [entered text] is the value entered in this field (even if it is hidden).

    No length limit.

  • Date notification will begin to appear on the website

    The date that ITCS webpage and the notifications page (http://www.ecu.edu/cs-itcs/allnotices.cfm) will begin displaying the notice. Required.

  • Date notification will stop appearing on the website

    The last day that the ITCS webpage and the notifications page (http://www.ecu.edu/cs-itcs/allnotices.cfm) will displaying the notice. The notice stops appearing at mid-night on the day listed. So, if the date is 8/9/2011, then the notice will appear at 11:59 pm on the 9th, but disappear at 12:00 am on the 10th. Required.

    If the same date is entered for both the start and the stop day, then the notice would only appear that day only.

  • Send Notice to List

    Check All Students or All Faculty/Staff, if desired. In the text box, put any other email addresses, comma-separated, that you want to send the email to. If no email addresses are entered and neither check box is checked, then no email will be sent.

  • Send Notice to Building

    Enter a comma-separated list of building names to send emails to individuals within those buildings. There is a link next to the text box that lists all buildings.

  • Notice Type

    The type of notice. The only real significance is that if you select "System Status (Unplanned)" then emails will not be sent out, regardless what was entered above.