Lillian Brewington, Janis Holder, Frank Holt, Hal Keiner, Suellyn Lathrop, Ron Leach, Madeleine Perez, Gloria Pitts, Patrice Slattery, Ed Southern, Kim Stahl, Barbara Tookey, Hermann Trojanowski, Eloise Vowter and Jan Whitfield present.

The meeting was convened at 10:00. 

The group began with a discussion of emails that had been received since the October meeting.  Some issues on several series were resolved:

GU47 Workers Compensation
         
GU25 Grants Awarded, it was decided to create a new entry just for Patents.  Ron Leach will do research regarding wording and length of retention.

GU6 Agreements, Contracts & Leases, discussion of disposition when intellectual property is involved in an agreement, contract or lease.  It was decided to send this question in to the lawyers separately and see how they think it should be handled.

Suellyn Lathrop reviewed the process by which the group had been revising the draft general schedule.  The group resumed with the red section where they had left off in the last meeting.  After which the group worked through the purple section.  It was decided to have Suellyn reconcile the outstanding issues in the blue section.

Blue section - Grammar / formatting issues in title, description and items section, 58 series

Purple section - Disposition issues – change number of years, unclear disposition instructions, distinction needed between originals and reference copies, 60 series

Red section - Series that had comments in all categories 58 series

Green section General questions that would need discussion – combining series, deleting series, splitting series 45 series, completed in October.

It was decided by the group to add “in office” to each disposition in case users did not read the headers.  It was also decided to add the audit statement to every appropriate disposition for the same reason.  Lastly it was decided to use “closed fiscal years” for the disposition of financial section items.

Barbara Tookey volunteered to do research on Material Safety Data Sheets and Test Scores.  Frank Holt agreed to check on intellectual property issues and immunizations.

The meeting adjourned at 3:30.