The Records Management function of the University Archives
includes a system of
of university records, according to local, state and federal guidelines.
The archivist coordinates unit record surveys and recommends methods of disposal, storage, or preservation of documents. Probably only 3% of the paper produced each year by the university is worthy of permanent preservation. The archivist works with staff to determine which materials can be safely destroyed and how long non-permanent records should be retained for reference and legal use.
The University Records Center houses records that need to be retained for a specified period of time but only rarely need to be consulted. Storing records in this manner reduces the need for expensive office space while retaining access and proper security for office files. Records are maintained for a period of years in accordance with unit retention schedules. Records of value are then transferred to the University Archives for permanent preservation.
There is no cost to the unit for this service. The records remain the property of the unit until transfer to the archives or destruction of the records takes place.
The archivist is also available to consult on records management issues such as filing systems, computerization, and microfilming.