University Archivist & Records Manager #942012

Known for its leadership in distance learning and its mission to serve, J.Y. Joyner Library, East Carolina University (ECU) seeks a University Archivist and Records Manager in providing outstanding service to ECU students and faculty members, and citizens of Eastern North Carolina.

Services provided by University Archives and Records Management:

  • Appraisal and selection of records
    Consulting campus-wide with administrative office and department managers in the use of the University portion of the North Carolina General Records Schedule and surveying, identifying, describing and establishing retention periods for unique program records; and, under the direction of the State Archives, preparing formal written retention schedules that are then maintained and updated as needed.
  • Management and disposition of non-permanent records
    Operating the University Records Center according to the established University General Records Schedule and departmental record schedules, overseeing the transfer of inactive records into the Records Center, providing access and technical assistance to university staff, and overseeing the destruction of records when retention periods have been reached.
  • Archival management
    Reviewing and transferring permanent records to the custody of the University Archives in order to open them for researchers, weeding, arranging, re-housing, determining preservation needs of and describing the records through the maintenance of a database and online finding aids; providing reference service to university staff, students and other researchers.
  • Public services and outreach
    Providing campus-wide records management training to office and department managers in the use of the General Records Schedule, departmental record schedules, and the Records Center.


Records Management

  • Develops policies pertaining to the retention and destruction of university records that conform to state and federal regulations and university policies.
  • Supervises the Assistant Records Manager and the Record Center Manager in the following areas: Records Center operation; maintenance of the records management database; maintenance of the electronic records management system; drafting of departmental records schedules and revisions to existing schedules; destruction of records; promotion of records management on campus; coordination of storage and retrieval from non-university contract storage, and training of university staff in records management policies.

Archives Management

  • Develops policies to the retention and use of permanent records including electronic records.
  • Processes permanent and other records of historic value.
  • Supervises the Assistant University Archivist in the following areas: processing of archival materials; upkeep of Archivist’s Toolkit or other collection management system; creation of finding aids; maintenance of departmental web sites.
  • Develops policies pertaining to archival collection development; works with donors of alumni, faculty, and staff papers.

Public Services and Outreach

  • Provides regular reference service relating to university records; serves in a regular rotation with other staff members on the departmental service desks. Some weekend and evening hours will be required.
  • Provides instruction in the use of materials in the University Archives as well as materials in the North Carolina Collection and Manuscripts and Rare Books.
  • Coordinates outreach for the entire division including outreach on campus and to the community.
  • Develops exhibits pertaining to the history of the university.
  • Works with other university departments and offices on special projects.

Required Qualifications

Minimum/Required Qualifications: Master’s degree in library or information science (or international equivalent) from an ALA-accredited program or a master’s degree in public history, archival studies, history, or a closely related field; minimum of 3 years of experience in the application of current archival standards for appraisal, selection, acquisition, arrangement and description of archival records, including electronic records; knowledge of and experience with the identification and management of confidential and other sensitive records; public service experience; knowledge of database systems and applications; working knowledge of metadata and encoding standards; superior interpersonal and written communication skills; ability to work in a collaborative environment

Preferred Qualifications: Second master’s degree in a related field; experience with the organizational structure of academic institutions; experience with Archivist’s Toolkit and Aeon; supervisory experience; certification by the Academy of Certified Archivists; certification by the Institute of Certified Records Managers; experience with public programs, exhibits and outreach.

Application Process

Screening of applications will begin November 23, 2013, and continue until the position is filled. All applicants must apply online through ECU’s employment website at

University Archivist & Records Manager #942012

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