Items – a sample listing of items found within a series. Other related records not listed may also be part of a series.
Disposition – all dispositions are minimum requirements and include, where applicable, transfer to the custody of the University Archives for appraisal and final disposition.
Destruction – takes place in the office. Any record with confidential or sensitive information shall be properly destroyed by shredding or by means to ensure that the records cannot be physically recreated.
Original Copy and Reference Copy – original copy (also known as a record copy) is the official authorized copy kept by the office charged with creating or maintaining the record copy. Reference copies (also known as convenience copies) are preserved for the convenience of reference or ease of access.
There must be no destruction of records if litigation or audits or other official action involving the records is pending or reasonably anticipated or foreseeable.
Refer to prefatory material for additional instructions or contact your university's records officer for clarification.
This Schedule applies to records in all media, unless otherwise specified.
Comply with all provisions of the Clery Act regarding reporting of criminal acts for seven (7) years.