Special Collections Cataloging Project Request Form
N.B. This form is not intended to eliminate the need for discussion between Cataloging and the holding department about projects and collections, but rather it is intended as a mechanism to alert Cataloging about new projects and also as a place to record certain key aspects of the processing of those projects. It is expected that the cataloger will follow-up with the requester to get more information.
I. Background information
Date: __[autostamp]___
Name of project: _____________________________
Estimated number of items in project: ___________
Have all items now, or is the project ongoing? (choose one):
___Have all now
___Ongoing
Formats of items represented: _______________________________________________
(e.g., “95% books, a few serials, a few videos”)
Source of items in this project (choose all that apply):
___Gift
___Purchase
___Transfer
II. Cataloging
Add cataloged items to which collection? (choose one):
___Add items to existing collection (specify which): _____________
(e.g. “Rare”, “Schlobin”, “
Hoover
”, etc.)
___Need a new collection code and itype(s) for this project
If new collection code, first line of call number label should read: (max. 8 chars.)
__ __ __ __ __ __ __ __
___Other. Explain _________________________________________________
_________________________________________________________________
Duplicate items should be (Check one):
_x_Added as copy 2, 3, etc.
___Identified and put aside for review by requester
___Other (explain): _________________________________________________
__________________________________________________________________
Special cataloging instructions: _____________________________________________
_______________________________________________________________________
_______________________________________________________________________
III. Physical processing:
Property stamp? yes ___ no _x_
Tattle-tape? yes ___ no _x_
Inscribed with call number in pencil on t.p. verso? yes ___ no _x_
Labels? Stick-on ___ Acid-free strip _x_
Barcodes? Stick in book ___ On acid-free strip _x_
Bookplates? yes ___ no _x_
(If yes, please make arrangements to provide printed plates to Cataloging. Unless you specify otherwise, plates will be laid in the books, not stuck.)
Other physical processing instructions: _______________________________________
________________________________________________________________________________________________________________________________________________
IV. Preservation issues:
Save and preserve dust jackets by covering in mylar sheeting? yes _x_no ___
Place small flimsy items in 4-flap containers? yes _x_ no ___
Other preservation instructions: _____________________________________________
________________________________________________________________________
________________________________________________________________________
V. Other instructions/comments/notes:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Contact person(s) for item return: ________________
(When items have been processed, the cataloger will contact this contact person unless other instructions are recorded above.)
Contact person(s) for questions: _______________
