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I. Recognition of Fraternities and Sororities
A. Recognition of fraternities and sororities is solely at the discretion of East Carolina University.
B. To be recognized, a fraternity or sorority must be affiliated, and be in good standing with a national or international fraternity or sorority.
C. To be recognized, a fraternity or sorority must carry liability insurance issued through their national or international organization.
D. All recognized fraternities and sororities must be chartered at East Carolina University and the membership must be exclusive to students of East Carolina University.
II. Expansion of New Fraternities and Sororities
A. National or International fraternity and sorority headquarters may not solicit or recruit East Carolina University students to establish new chapters without informing the appropriate umbrella organization and the East Carolina University Office of Greek Life.
B. New fraternities and sororities must be approved for expansion by the appropriate governing council in accordance with established expansion policies or, in the absence of a governing council, the Office of Greek Life.
C. Once a group has membership and is granted permission to expand from the appropriate governing council and/or East Carolina University, a new fraternity or sorority must register as a student organization with the Student Organization Center, provide contact information for chapter officers and advisors(s), and submit a roster of members to the Office of Greek Life.
D. Expansion for Interfraternity council fraternities must be in accordance with the standards of the North American Interfraternity conference. Expansion for Panhellenic Conference sororities must be in accordance with the National Panhellenic conference.
III. Eligibility to Join a Fraternity or Sorority
A. Only students enrolled at East Carolina University may join fraternities and sororities recognized by East Carolina University.
B. Students seeking membership in a recognized fraternity or sorority, or starting a new one, must have a 2.5 cumulative GPA from High school (IFC & NPC organizations) or their 1st full semester here at East Carolina University, and not be on academic probation with the University.
C. Students joining fraternities and sororities must comply with University policies prohibiting hazing. [link to Hazing Information]
D. Chapters and governing councils may institute or have more specific standards, policies, and processes for students seeking membership in organizations.
IV. Academic Policy
A. Every chapter under the Office of Greek Life must maintain a cumulative 2.3 GPA. Chapters that do not meet this requirement will be notified in writing.
B. Failure to achieve the minimum grade point will result in a notification letter being sent to the chapter president, chapter advisor, and inter/national office.
C. Individuals within chapters under the Office of Greek Life must maintain a cumulative 2.0 GPA.
D. While we recognize that individual organizations have their own policies regarding academics and those policies may be higher than the university policy, these policies have been developed as a minimum guide. Members should constantly strive to achieve to the best of their ability. Individual chapter members must maintain a cumulative 2.0 GPA.
V. Fraternities and sororities and the Undergraduate Student Conduct Code
A. Fraternities and sororities are subject to the Student Code of Conduct and are expected to abide by the Code on and off campus.
B. Fraternities and sororities found to be in violation of the Student Code of Conduct are subject to discipline including, but not limited to, probation, suspension, and/or expulsion from East Carolina University. In the absence of a council judicial board, the judicial process of the Office of Student Rights and Responsibilities (OSRR) will adjudicate cases involving fraternities and sororities.
VI. Events with Alcohol
A. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity/sorority
event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity/sorority,
must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education,
and must comply with either the BYOB or Third Party Vendor Guidelines.
B. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.
C. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited.
D. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).
E. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLEDSUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.
F. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.
G. No alcohol shall be present at any rush/recruitment/associate member/new member/novice program, activity or ritual of the chapter. This includes but is not limited to activities associated with membership intake, “bid night,” “big brother – little brother” events or activities, / “big sister - little sister” events or activities, “family” events or activities and initiation.
VII. Greek Life Paperwork
A. Each chapter under the Office of Greek Life is expected to submit paperwork to the office in a timely fashion. Examples of required information include, but are not limited to:
i. Chapter rosters, new member rosters/ grade release forms, advisor information, new member education schedules, and officer lists.
VIII. Greek Judicial Boards
A. Rules and procedures of the councils are determined by each group’s constitution and bylaws which can be viewed on the Greek Life web site. The power of the councils to hear cases and deliver sanctions is delegated by the Office of Greek Life. In the instance a council does not have a Judicial Board the case(s) will be heard by the Office of Student Rights and Responsibilities.
B. IFC, NPHC and NPC Judicial Boards may impose the following sanctions, but are not limited to:
i. Warning: A written warning which indicates a violation of NPHC/IFC/Panhellenic, university and/or Greek LIfe policies and suggested future modifications of behavior.
ii. Probation/Suspension: A defined time period in which further violations will result in more severe sanctions. These may include restriction or suspension of participation in programs, recruitment/rush/membership intake, intramurals, and/or social probation (no social events).
iii. Restitution: A monetary payment to an individual or group for the cost of damages.
iv. Service project: A community service project as a form of non-monetary restitution to the community.
v. Educational Assignment: The chapter will provide educational programming on a topic related to the committed offense so that the chapter can learn from its mistake. .
vi. Board Discretion: Other sanctions deemed appropriate by the board.
C. Chapters have the right to appeal decisions of the board or the Office of Greek Life. Such an appeal must be submitted in writing within five business days of receipt of the written decision/sanctions and must specify the grounds for the appeal. The appeal will be directed to the appropriate University personnel for review.