Q: My student has a hold tag from this office; can you tell me what it is?
A: A hold tag is placed on a student’s account when they need to meet with a conduct administrator or have not completed a sanction assigned as a result of violating the Student Code of Conduct (Code). Your student should call if they have specific questions.
Q: How can I help my student?
A: You can help your student by being supportive while holding him or her accountable to your expectations and the university's. You can also be helpful by allowing and expecting your student to set up their own appointments, attend meetings and complete sanctions. It is usually not helpful to the educational development of the student for parents to take over the process for their students. This is a great opportunity for your student to learn how to self-advocate and resolve issues on their own.
Q: Will I be informed if my student violates the Code?
A: Student conduct records are protected under the Family Educational Rights and Privacy Act of 1974 (FERPA) which means OSRR does not typically disclose the information within a student's conduct record to anyone including parents. In most instances, students must authorize a parent to have access to their conduct record on OneStop or by signing a FERPA Release Form in our office.
Parents of students who are less than 21 years of age and found responsible for violating the alcohol or drug policies may be notified in writing of the incident. It is recommended that students inform their parents of all incidents that result in sanctions. Please see the U.S. Department of Education website or the ECU Office of the Registrar for further information regarding FERPA.
Q: Does my student need an attorney?
A: The ECU conduct process functions independent of the criminal justice system. Attorneys are not permitted to participate in the conduct process unless the respondent is facing concurrent criminal charges stemming from the incident in question. In such situations, the attorney may only advise her/his client. During a hearing, the attorney is not permitted to ask questions or present information. The student will assume all responsibility for attorney fees.
Q: Can I be present at the meeting and/or hearing?
A: During a conduct meeting, students may elect to have a parent present as non-participating support person. The student will need to complete a FERPA release form at the beginning of the meeting. During hearings, the support person is not permitted to actively participate in the process, but is simply to provide comfort to the respondent. If the respondent chooses to have an attorney present, if permitted, the attorney will be identified as the support person. In such a situation, the respondent will not be permitted to have an additional non-participating support person present.
Q: My son/daughter is also in trouble with the courts. Can the campus proceedings be delayed until the conclusion of the criminal process?
A: OSSR is obliged to move forward with all disciplinary matters as soon as it has collected sufficient information to do so. ECU is not required to defer to the timeline of the criminal courts and will not typically grant requests made on this basis. Please remember that ECU is not attempting to determine if a student committed a crime. Our goal is to determine whether or not the student has violated the Student Code of Conduct.
Q: My student has been the victim of an offense by another student. What should they do?
A: Any member of the ECU community may file an incident report by contacting OSSR, ECU police, or their RA/Residence Life Coordinator (if a resident student). We do offer an online incident report form on our website.
Q: Where are the rules?
The Student Code of Conduct and other University policies can be found here.