A Message from the Dean of Students Office
The Registrar's Office is Moving
Online Scholarship System Launches
Alumni Scholarship Applications Due January 30th
Important End of the Semester Information from Campus Living
Textbook Return and Buy-Back Information
Summer Study Abroad 2015
MLK Day of Service
Career Leadership Conference Registration Now Available
Important Information from the Cashier's Office
The Importance of the First Year
Nursing Honor Society Celebrates 40 Years of Leadership
Forty-Seven ECU Physicians named to 'Best Doctors in America' List
Last Day of Fall Classes
All schedules will be cancelled for non-payment after 5:00 PM
University Closed for Winter Break
First Day of Classes for the Spring Semester
Spring Parents Weekend
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Newsletter - December 1
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Pirate Parents- We've made it to the end of another successful semester here at ECU. In the next week students will be studying, completing finals, and packing up to enjoy winter break. To prepare for break we have included important information from many areas on campus, including Campus Living, the Registrar's Office, the Dean of Students Office and many others. You may to reach out to the office of Parent and Family Programs at firstname.lastname@example.org or 252-328-6847 with any questions you may have. As we prepare for the holiday season we would like thank you for all that you do to support your students. We hope that you enjoy time with family and friends this holiday season!
The Offices and staffs that work with the Dean of Students Office hope that this has been a very good semester for our students and parents. We know for sure that it has been busy!
As your student gathered with the family during the Thanksgiving holidays, you may have noticed some anxiety about the coming weeks in this academic semester, finals begin Thursday, December 11th and end Thursday at 4:30 PM December 18th. You may be wondering who can help support your student during this stressful time. Those students in campus housing may seek out help from their residence hall coordinator or Resident Assistance on the hall. Dining services staff offer kind thoughts and good food, plus study hours in the dining halls. Library hours are located: http://www.ecu.edu/cs-lib/about/upload/2014-Fall-Hours.pdf
The Dean of Students Office: 362 Wright; 252-328-9297
Counseling Center: 1st floor Umstead Hall; 252-328-6661
Student Health Center: 252-328-6841
Office of Student Rights and Responsibilities: 364 Wright, 252-328-6824
Office of Disability Support; 1st floor of Slay Building, 252-737-1016
We send our best wishes for the winter break!
The Office of the Registrar will be moving to a new location in January! We will be relocating to one of the rehabilitated buildings in Greenville’s uptown area known as the Super Block. Our new home is directly across the street from the Catalog Connection at 207 East Fifth Street.
Due to the logistics of the move, we may need to temporarily close our office for a day or two. As we get closer to the actual moving date, we will be able to give you more specific information about when we will close and when we will resume full services. In the meantime, please visit the Office of the Registrar website at www.ecu.edu/registrar. There you will discover that not all services require an in-person visit to our office. Find out what ECU students can take care of from the convenience of their own computer, by clicking on our website’s new Online Services tab.
Our phone number and email address will remain the same (252-328-6524 or email@example.com). Should you have questions about the relocation or about our services, please call or email us, and we will be happy to answer your questions!
The on-line scholarship management system, ECUAWard, was launched on October 6, 2014. This on-line tool from AcademicWorks was previewed by a variety of stake-holders on campus in the spring and staff from across campus worked over the summer to design a common application, load scholarship opportunities, map the Banner data to AcademicWorks and move the project to the implementation stage this semester. Note that this system interfaces with Banner and populates much of the student data. Students log in to the system with their ECU credentials which ensures the application contains current/accurate data based on university records.
The following programs will make their scholarship opportunities available on ECUAWard in this first cycle: the College of Education, the College of Human Ecology, the Division of Student Affairs, the ECU Alumni Association and the Office of University Scholarships. The other colleges/programs on campus will continue to have their annual scholarship processes for students using their internal systems. For questions, please email Melonie Bryan, Director of University Scholarships at firstname.lastname@example.org.
The new site can be accessed here.
The East Carolina Alumni Association is accepting applications for Alumni Scholarships for the 2015-2016 school year through Jan. 30, 2015. Approximately 20-25 scholarships of $1,000 or $2,500 are available. To be eligible, students must be registered as a full-time undergraduate with at least 12 credit hours and a 3.0 GPA. Students should demonstrate service and leadership in the university and community. Applications must be accompanied by a signed letter of recommendation. To receive a scholarship, students must be able to attend the Scholarship Luncheon on April 25, 2015. More information and the application can be found at PirateAlumni.com/Scholarships. Questions, call 252-328-4723.
Students Not Returning for Spring: Graduation, Transfer, Semester Abroad.
If you plan to cancel your housing contract or not attend ECU in the spring 2015 semester, please stop by the Neighborhood Service Office (NSO) in your area to fill out paperwork to indicate your plans not to return to housing in the spring by December 1st. When you fill out the paperwork, the NSO staff will cover with you the check-out process and other important information. Keys for those not returning for spring, must be turned in 24 hours after last exam or by Friday, December 19th at 5 pm. If you are not living in the residence halls for spring semester YOU MAY NOT keep your keys over the break, or leave items in your currently assigned room. If you are not sure if you are returning to ECU for the spring, please plan to take your possessions home and then cancel your contract and return your keys over the semester break as needed.
Please note that the housing contract is for the FULL academic year, and there are significant penalties for cancelling the contract if you plan to stay enrolled at ECU. First year students are required to remain on campus for the Spring Semester, if they are enrolled at ECU.
Room Changes for Spring
If you are interested in moving to fill a space being opened by a student not returning to spring, visit the Neighborhood Service Office for the room you are interested in moving to. You will need to either move into the new room before you leave for break (waiting for the other student to move out) or move all your items out of your current room, turn in your keys and move into the new room when you return from break. Room change request must be made by the end of reading day (Wednesday, Dec. 10.)
Prepping the Student’s room for the Break…
Before departing for Winter Break, please do the following:
* Empty all trash receptacles from your room to proper containers
* Remove all perishable foods
* Close and lock windows
* Open your window blinds, unless you live in a first floor room or a room in Scott Residence Hall with window facing the breezeway, we ask you to keep your blinds closed
* Unplug all electrical appliances such as your stereo, TV, printer and computer. Unplug or turn off alarms on alarm clocks
* Turn heater/air conditioner unit off or on low
* Check faucets and turn water off completely (Scott, CHS, Garrett and Fleming Halls)
* Turn off all lights
* Close and lock your room door and/or suite door
* Take your keys and valuables with you
Please be aware that Campus Living staff and/or housekeepers may enter your room to insure that windows are closed and that no appliances have been left on.
It’s the time of year when students are busily wrapping up projects, studying for exams, and thinking about the holiday break. And, most likely, running short on cash. It works out well, that this is the time of year that textbooks for next term are in high demand at the bookstore, with CASH given for those needed most. But… remind your student of the biggest mistake made at book buyback time: Don’t Sell Your Rental Books!
Dowdy Student Stores buys back textbooks all year, but the special buying period for fall is December 8-19, when books are in high demand for the spring semester. Dowdy buys in their Wright Building store, and at two trailer locations on campus.
Occasionally, students forget which books were rentals and which were not. RENTAL books must be turned in by the date listed on the agreement, and can be taken to Dowdy or shipped back for free. If the rental agreement cannot be found, visit the Dowdy textbook ordering website, and click on the rental shopping cart to log into your account. The titles and return date(s) for your book(s) will be listed on your account. A tip we often give to students at the beginning of the term, is to write the rental return date inside the cover.
Some of the frequently asked questions about book buyback are below:
What determines the amount of money offered for my book?
1. Condition of the book.
2. Dowdy’s current stock of the book.
3. Whether or not the course will be taught again and if the instructor has chosen to use the book.
4. National demand for the book.
5. If a new edition has been published.
Which books will you buy?
Any textbook, even if bought at another store, is potentially eligible for buyback. Textbooks coming out in a new edition, cannot be bought back unless the professor has specified the older edition. Study and lab materials, certain texts with software, and custom published materials are generally not eligible for buyback. Texts with missing pages or excessive damage will also not be bought back.
How much are my books worth?
If your textbook has been reordered by an ECU professor for the upcoming semester and meets the above criteria, you will get up to half of the new price regardless of whether you bought the book new or used! This price will be affected, though, by class size. Once we become overstocked for our upcoming semester, the national wholesale price will be offered. Buy back of textbooks not reordered by an ECU professor will be quoted at a national wholesale company value for your books. Generally, their pricing is 25% or less of the original price of the textbook.
Why are books not used locally worth less?
Textbooks that are not going to be used at ECU, may still be bought by a national book wholesaling company for the national book market. The wholesaler ships, warehouses, and markets these books to other stores. Prices are based on supply and demand.
I RENTED books. How do I RETURN them by mail/UPS?
You have the option to return your rental book(s) by mail/UPS free of charge. First, access your account through Dowdy’s textbook web site & choose RapidReturn®. Here, you will be able to print a free return-shipping label. You are responsible for boxing up your books and dropping them off for shipping in order to be received by the due date.
As the cost of higher education continues to climb, many parents are looking for ways to help lower expenses. Buying used books, renting books, and taking advantage of book buyback are all ways to save. Ordering early gives you greater selection of used books, and lets you take advantage of special offers, such as Dowdy’s free ground shipping for this spring’s books, when purchased December 15-19.
If you ever have questions about textbooks, feel free to contact the Dowdy Student Stores. As ECU’s only owned and operated bookstores, our Wright Building and Brody Building Medical Bookstore staffs are eager to assist you and your student with all of your educational needs. Visit the Dowdy web site, www.studentstores.ecu.edu or call 1-877-499-TEXT.
2014 Fall Buyback Dates and Hours
Dec. 8-10: 8 am-5 pm
Dec. 11: 7:30 am-6 pm
Dec. 12: 7:30 am-5 pm
Dec. 15-17: 7:30 am-6 pm
Dec. 18-19: 7:30 am-5 pm
Remote Buy Trailers -- College Hill and West End Dining area:
Dec. 12: 9 am-4 pm
Dec. 15-18: 9 am-4 pm
East Carolina University offers Summer Study Abroad programs in a number of disciplines and to a wide variety of destinations. Summer 2015 destinations include: England, France, Spain, Australia, Argentina, Panama, Italy, South Africa, Ireland, Costa Rica, Czech Republic, Belize, Poland, Dominican Republic and Ecuador!
Interested students can find more information and apply here: Summer Study Abroad
Jan 30, 2015 $75 non-refundable application fee due
Jan 30, 2015 $300 payment due for program
Feb 27, 2015 50% of remaining balance of program cost due
Mar 31, 2015 Remainder of program cost due
Martin Luther King Junior Day is a national day of service for ECU to join millions across the nation to make this federal holiday a day on, not off.
Students can sign up to be a student-leader or serve as a volunteer – faculty and staff are encouraged to serve too: https://orgsync.com/79661/forms/127255
Join the portal for more updates: https://orgsync.com/79661/chapter
Please join us in living out Dr. King’s legacy and dream for a “Beloved Community."
Registration is now available for the Career Leadership Conference
February 7th, 2015
9:00 AM- 3:00 PM
Mendenhall Student Center
This is an excellent event to introduce your student to professional skills, or hone their skills as they prepare to interview for jobs, internships, and graduate programs. Registration Begins December 1st Register online at www.ecu.edu/clc Professional business attire is required. This is a Pirate Wellness Passport Premier Event For more information, contact The Career Center at 252-328-6050 or career @ecu.edu Sponsored by The Career Center, Center for Student Leadership and Engagement and the Volunteer and Service Learning Center
Within the next few weeks, ECU will be asking students to securely verify their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) through ECU’s OneStop. The Internal Revenue Service (IRS) requires the university to verify SSN/ITIN’s annually for accurate tax reporting on 1098-T forms. Having an accurate SSN/ITIN on tax forms supports the tax deduction that a student or family may claim for qualified educational expenses on both federal and state income tax returns. Failure to provide ECU with a SSN/ITIN may result in the student being fined by the IRS in accordance with Internal Revenue Code Section 6723.
The verification process will ask students to enter their SSN/ITIN and if there is a match, no further action is required. If the SSN/ITIN provided does not match the number ECU has on file, the student will be prompted to take a copy of his/her SSN/ITIN card to the Registrar’s office so the SSN/ITIN can be updated. If a student does not complete the verification process, ECU will email and/or mail the student instructions to verify or update their SSN/ITIN.
Additional information is available on the Cashier’s Office webpage here: http://www.ecu.edu/cs-admin/financial_serv/customcf/SSN_FAQs.pdf.
East Carolina University fully complies with the Family Educational Rights and Privacy Act (FERPA), also known as the “Buckley Amendment” and therefore does not release educational records or personal identifying information unless authorized by the student or required by state or federal laws and regulations.
Wrapping Up the First Semester
As we head into the final weeks of the fall semester, a lot will be going on in a short amount of time. Final exams, end-of-semester celebrations, and preparing to travel home for the winter break will keep our students busy. Just as your students made adjustments for their first semester in college, they will now make their first trip back home for semester break.
As a parent, you are probably anxious to see your student’s grades for the first semester. Students can access grades using their OneStop account. In general, most final grades will be posted by noon on December 20. Below, we’ll discuss the process involved in academic recovery in the case that your student did not do as well his or her first semester.
Calculating a GPA
Success in college begins by determining goals. One obvious goal for students should be course grades. Students that are able to forecast their grades at the beginning of a semester are often more motivated to achieve academic success because they begin to realize (and visualize) what is required of them to achieve their goals. Below is an explanation of how to calculate a GPA (Grade Point Average) at ECU followed by a listing of key definitions related to course grades. ECU’s grading scale is a 4.0 scale.
To calculate a GPA divide the number of quality points (QP) earned by the number of semester hours attempted.
For example, in a 3 credit hour course:
A = 4.0 QP per semester hour (4 X 3 hours = 12) C = 2.0 QP per semester hour (2.0 X 3 hours = 6)
A - = 3.7 QP per semester hour (3.7 X 3 hours = 11.1) C- = 1.7 QP per semester hour (1.7 X 3 hours = 5.1)
B+ = 3.3 QP per semester hour (3.3 X 3 hours = 9.9) D+ = 1.3 QP per semester hour (1.3 X 3 hours = 3.9)
B = 3.0 QP per semester hour (3.0 X 3 hours = 9) D = 1.0 QP per semester hour (1.0 X 3 hours = 3)
B- = 2.7 QP per semester hour (2.7 X 3 hours = 8.1) D- = 0.7 QP per semester hour (0.7 X 3 hours = 2.1)
C+ = 2.3 QP per semester hour (2.3 X 3 hours = 6.9) F = 0 QP per semester hour (0 X 3 hours = 0)
If a student were to take the following courses and receive the following grades, this is the process of calculating the GPA for the semester:
COURSE HOURS GRADE Quality Points
ENGL 1100 3 C 6 (3 hours x 2)
BIOL 1050 3 B+ 9.9 (3 hours x 3.3)
BIOL 1051 1 A- 3.7 (1 hour x 3.7)
HIST 1030 3 D- 2.1 (3 hours x 0.7)
PSYC 1000 3 F 0 (3 hours x 0)
MUSC 2208 2 B 6 (2 hours x 3)
Totals 15 27.7
In this case, the GPA equals 27.7 quality points divided by 15 hours taken for a GPA of 1.846 for the semester. For a first semester freshman he or she would thus be considered on academic warning but not probation.
The formula is always the same: total number of quality points divided by total number of hours attempted.
Academic Eligibility Standards
Academic eligibility standards are the following for all students enrolled at ECU. Retention requirements are based on hours attempted at East Carolina University and/or transfer hours from another institution. The minimum academic requirements to avoid probation and/or suspension are as follows:
1-29 GPA hours and/or transfer hours 1.8 GPA
30-59 GPA hours and/or transfer hours 1.9 GPA
60+ GPA hours and/or transfer hours 2.0 GPA
Academic Status is determined following grade submission and is accessible on Banner Self Service under the Student Records menu.
Good Standing indicates the student has earned at least a 2.0 overall grade point average.
The Chancellor’s List is composed of the names of all full-time undergraduates who make four grade (quality) points per credit hour (4.0) on all work taken with no incomplete grades.
The Dean’s List is composed of the names of all full-time undergraduates who make at least three and one-half grade (quality) points per credit hour (3.5) on all work taken with no grade below C and no incomplete grades.
The Honor Roll is composed of the names of full-time undergraduates who make at least three grade (quality) points per credit hour (3.0) on all work taken with no grade below C and no incomplete grades.
Academic Warning indicates that the student is not performing at an acceptable level for progression toward graduation. Warning is assigned to students whose cumulative grade point average is less than 2.0 (required for graduation) but meets the minimum GPA required for his or her retention period. (See chart above).
Academic Probation indicates that the student has not met the required academic standards. If the deficiency is not removed by the end of the next semester of enrollment, the student will be suspended unless, during the semester of probation, the student earns a 2.5 or higher GPA on 12 or more attempted hours or the student’s cumulative GPA results in a deficit of 5 or fewer quality points from the total required by the retention period and the number of attempted hours.
Students on academic warning, probation, and suspension will receive an email outlining important information.
Students are responsible for reading and understanding the information and are required to complete the Academic Recovery Module (ARM). The ARM is accessed through Onestop and it provides information regarding ECU’s academic rules and regulations. A student will remain in academic difficulty until a cumulative GPA of 2.0 or above is obtained.
The first semester of college can be a good measuring stick to assess your student’s initial adjustment to college. Poor academic grades may be a symptom of something much larger than a lack of academic ability. Years of experience at ECU has taught us that sometimes students don’t perform well in the classroom because of other factors outside of the classroom (e.g., difficulty making new friends, trouble coping with romantic relationship issues, poor academic preparation, not enough time spent studying, lack of career direction, or the realization that their original major/career selection is not going to work out). Although the reasons for your student’s academic difficulties may vary, academic recovery can be just a few steps away. Below are a few strategies that ECU has put into place to help get your student back on track:
1) Students on probation may be placed in a freshman seminar course for the spring semester. This course has been specifically designed for students in academic difficulty. Although this course is not mandatory, students are strongly encouraged to take it because of its historically high success rate for GPA and retention.
2) Students on academic probation can self-select to meet with staff at the Office of Student Transitions to better
determine the causes for their academic difficulties and to develop a customized plan for
3) Students should be encouraged (by you) to meet with their academic advisor to
develop a course of study that is best for them.
Students in academic difficulty should meet with their individual assigned academic advisor to:
• Make a plan to return for spring 2015 classes,
• Adjust their spring 2015 course schedule if needed,
• Identify a GPA goal to avoid suspension and to progress towards graduation,
• Identify academic support resources including tutoring, and
• Develop useful communication tips for discussions with parents/guardians.
At ECU, students are expected to progress through their coursework successfully to maintain a minimum GPA of a 2.0 (this is required by all students in order to graduate). The GPA a student needs to avoid probation or suspension is determined by the total semester hours attempted at ECU plus all semester hours transferred into ECU.
At ECU, students are able to use four grade replacements. Grade replacements allow them to retake any 0000, 1000, or 2000 level course where they have earned a C-, D+, D, D-, or F. Grade replacements are useful in improving their overall GPA. Students cannot use a grade replacement after successfully completing an advanced course for which the repeated course is a prerequisite.
This time of year brings additional challenges for first-year students. While the end of the semester will bring relief from current classes, students continue to find themselves with many of the same concerns from November. This month we continue our focus on adjustment issues for first-year students.
Academic Pressure – Final exams are here, and there may be other projects and papers that the student must complete. If a student does not feel that they will do well in a class, this brings additional concerns about their academic progress and disappointing family.
Money - Many students have concerns about the cost of gift giving and travel for the holiday season. Also, they may be concerned about tuition and book costs for the spring semester.
Health Issues – With the cold and flu season in full swing, many students will feel ill, made worse by stress, poor sleeping habits, and unhealthy eating.
Extracurricular overload - Especially if a student has gotten very involved in clubs and organizations, he or she may feel overwhelmed with the number of seasonal parties, service projects, and religious activities to attend.
Relationships/Friendships - Relationship worries can take several different forms during this time of year. Students may not have made a lot of friends during their first semester. They may have made close friends in school and are now concerned about not seeing them over the holiday break. An additional concern is returning home and being expected to spend time with old friends, especially if the student feels like he or she no longer has a lot in common with the old friends.
Visiting Home - The winter break is a full four weeks. At Thanksgiving, you may notice some conflict between your student’s newly found independence and your expectations for him or her at home. This will become more noticeable over the long holiday break. Remember, it’s not that he or she doesn’t want to spend time with you, but they have adjusted to a new environment and adjusting back can be difficult.
Your student’s second fall semester is almost over! As soon as they return from Thanksgiving break, they will have two weeks of classes before beginning preparation for final exams. Even though they have been here before (last year), they may still experience the stress of exams and final semester grades.
Students are most likely excited about coming home for the holidays but may be feeling some anxiety concerning returning home. While students may have visited throughout the semester, this is the first time this semester a student will be home for an extended period—about 4 weeks overall. The schedules that students are accustomed to on campus vary from typical home schedules. Will you expect your student to adjust back to the family schedule? Will students be expected to complete chores while at home? Who will be doing all the laundry that they bring home from college? Will students be expected to adhere to a curfew? Will you expect that students attend family meals? To avoid conflict, it may be best to discuss these items before the student arrives home with expectations as to what home life will be like.
As a parent, you are probably anxious to see your student’s grades for this semester. Remember – grades are not mailed home to students or parents, but students can access grades using their OneStop account. By university rule, professors must post grades within 48 hours of the final exam time, so all grades should be posted by December 20th.
Campus Recreation and Wellness offers gift cards that can be purchased for memberships, fitness classes, personal training, adventure trips, dance classes, and much more! Gift certificates are available in the Student Recreation Center Main Office Monday-Friday 8 AM - 5 PM. 252-328-6387, www.ecu.edu/crw.
Like a traditional honor society, East Carolina University’s Beta Nu chapter of Sigma Theta Tau International Honor Society of Nursing requires incoming members to meet certain academic and professional achievement requirements. But the organization, which celebrated its 40th anniversary with a banquet Nov. 13, does much more than recognize scholarly excellence.
The group is one of only two of Sigma Theta Tau’s 500 global chapters to have earned 11 Chapter Key Awards. Sigma Theta Tau bestows the honor on chapters that successfully recruit and retain members, generate publicity and programming, support scholarly activities, provide leadership development and foster international collaboration.
Beta Nu chapter is housed in the ECU College of Nursing and has more than 500 active members — including undergraduate students, graduate students and nurse leaders who work to advance the profession through scholarship, leadership and a variety of service projects.
Beta Nu also stands out for its record of giving back to the profession. It provides grants to support members’ research, and has given $11,000 in student scholarships since 2005. The organization also co-sponsors Collaborative Nursing Research Day, a joint venture between Beta Nu, the ECU College of Nursing, Vidant Medical Center and the Eastern Area Health Education Consortium. The event provides a venue for continuing education and gives nurses an opportunity to showcase their research and creative projects.
The community at large is another beneficiary of Beta Nu’s outreach. Scout Out Nursing Day, held biannually at the College of Nursing, has introduced more than 500 Boy Scouts and Girl Scouts to the profession since its inception in 2007.
Asked what Beta Nu’s future holds, President Dr. Donna Roberson, said the group is working to be member focused, with a global perspective. This direction matches ECU’s strategic goals and that of Beta Nu’s parent organization, which has 135,000 members in 85 countries. Sigma Theta Tau’s president, Hester Klopper of South Africa, has issued a call for chapters to “serve locally, transform regionally, lead globally.”
We’re ECU Physicians, the medical professionals of the Brody School of Medicine at East Carolina University, the largest and most comprehensive medical practice in eastern North Carolina.
We treat the whole person with compassionate primary care from birth to the golden years. We also have unmatched specialty services for cancer, heart disease, diabetes, digestive disorders, arthritis and other conditions.
We specialize in advanced treatments and pioneering surgery approaches, many of which were developed here.
Forty-seven of our physicians have been chosen for inclusion in the 2014 "Best Doctors in America" list, based on surveys of more than 45,000 physicians across the country. Approximately 5 percent of the physicians who practice in the United States make the annual list. A partial list of the state's best doctors appears in the December issue of "Business North Carolina" magazine. The full list is online at http://www.bestdoctors.com.
Call 252-744-1111 or 800-722-3281 for more information about ECU Physicians or for directions to any of our offices.