The name of this organization shall be the East Carolina University Student Media Board (here and after referred to as the Board).
The Board shall oversee all student-sponsored media platforms at East Carolina University, including but not limited to The East Carolinian, Buccaneer, Rebel, expressions, The Hook, theeastcarolinian.com, WZMB 91.3 FM and the Advertising and Marketing Agency.
Section 1. All students who pay an activity fee at East Carolina University shall have primary access to the services of the media platforms under the authority of the Board.
Section 2. All faculty, staff, officers, trustees, and alumni of East Carolina University shall be recognized by the Board as members of the university family to be served by student-sponsored media platforms.
SECTION 1. The Board shall authorize the establishment of media that may be funded from student activity fees at the University and shall be responsible for the overall operation of these media.
A, Responsibilities for overall operations of divisions shall include, but are not limited to, the following:
B. The Board shall be informed of all activities such as conferences and workshops conducted by the divisions that are presented at East Carolina University.
SECTION 2. The Board shall establish and enforce policies for the divisions within Student Media at East Carolina University. Editorial policy of an individual medium shall be excluded from Board control. The Board shall uphold and support the First Amendment guarantees granted to the media under their oversight.
SECTION 3. The Board shall require all divisions to maintain operations manuals that set forth the objectives and minimal operating procedures so that the Board may assess whether each medium is maintaining its own standards.
SECTION 4. The Board shall require that all divisions adhere to state and national laws.
SECTION 5. The Board shall be responsible for maintaining free and responsible student media.
SECTION 6. The selection of Student Executives for the four divisions (News, Broadcast, Magazines and Business) shall be carried out as follows: candidates for Student Executive positions shall apply in the Student Media Administrative Office at least one week prior to the date set by the Board for selection. Each candidate shall be a full-time student at East Carolina University and have a cumulative grade-point average of a minimum 2.50 at the time of selection. He/she must maintain a 2.50 average during the time he/she holds office.
SECTION 7. The Board may remove a student from a position named in Section 6 for one or more of the following reasons:
A. Failure to maintain the minimum grade-point average
B. Failure to maintain good standing in the university
C. Failure to maintain standards established in the Student Media Policy Handbook
D. Violation of the Constitution of the Student Media Board, policies of the Board, and policies of the university may lead to dismissal. Dismissal shall require a three-fourths (3/4) vote of the Board.
SECTION 1. Sources of funds for the Board shall be the student activity fee, generated advertising income, and all interest earned on these funds.
A, The Board shall receive a proportionate amount each semester and summer session from each student paying an activity fee at the university as authorized by the East Carolina University Board of Trustees. The Student Media Board may recommend to the Chancellor (through the Vice Chancellor for Student Affairs) any fee increase request.
B. Interest earned on Board funds shall be the property of the Board.
SECTION 2. All Board funds shall be deposited in the divisional accounts set up with the university.
A. Student Media Board funds shall be restricted for use by the Board in the conduct of its programs and the operation of its divisional media platforms.
B. A purchase order system shall be required for the expenditure of Board funds.
C. The Board shall receive financial reports from individual divisions as desirable but at least annually.
SECTION 3. The divisions shall own, maintain, and operate equipment as necessary for their operations. Equipment shall be inventoried annually by the Student Media Adviser, as required by the University, and the inventory shall be made available to the Board upon request.
SECTION 1.The Student Media Director shall serve as adviser to the Board.
SECTION 2. The Student Media Director shall be responsible for the financial affairs of the Board, subject to the provisions of the Constitution.
A. He/she shall approve all requisitions for the expenditure of Board funds.
B. He/she shall assist in negotiating all contracts for printing and purchase of equipment and supplies exceeding one thousand dollars ($1,000) upon receipt of the choices selected by each medium.
Robert’s Rules of Order (latest edition) shall constitute the authority for all proceedings of the Board, except in such cases as are covered by the Constitution and the special rules adopted by the Board.
SECTION 1. All questions raised concerning interpretation of this Constitution shall be determined by a two-thirds (2/3) vote of the Board.
SECTION 2. During summer session, matters of interpretation shall be settled by a subcommittee of the Board. This committee shall be composed of at least two student members and either the faculty or administrative member. Action taken by the subcommittee shall be subject to approval by the Board at its next meeting.
Operations manuals necessary for the operation of the divisions that do not conflict with this Constitution may be authorized by a two-thirds (2/3) vote of the Board.
The Board may enact Constitutional amendments, provided that each amendment has been submitted in writing to the members of the Board at least two weeks prior to the first meeting in which it is to be considered. Amendments must be approved by a three-fourths (3/4) vote at two consecutive meetings of the Board. Final approval must be obtained from the Vice Chancellor for Student Affairs.
Ratification of this Constitution shall be by three-fourths (3/4) vote of the total membership of the special Media Board Constitution Committee and approved by the Assistant Vice Chancellor for Student Experiences.
Effective: June 19, 2014