The following safeguards must be in place prior to the beginning of any program or camp:
Covered programs/camps should collect pertinent information on youth participants to include at minimum parent/guardian contact information, emergency contact information, relevant medical history, and consent for emergency medical treatment. A plan should be in place for notifying parents or legal guardians in the event of an emergency. Please note that the East Carolina University Youth Programs and Camps Office must be notified following an emergency.
School/College/Department has established a Registration and Payment site using East Carolina University's electronic registration/payment system call U-Store (by TouchNet) to ensure that proper controls are in place to account for and protect the resources of the University. Training will be provided by Financial Services. Submit U-Store Request to http://www.ecu.edu/cs-admin/financial_serv/pci/index.cfm
All forms as required by the ECU Youth Camps and Programs Regulation to be used by ECU covered programs/camps:
All individuals who will serve as Program Staff (paid staff and volunteers) must complete training on the Stewards of Children Training coordinated by the TEDI BEAR Children's Advocacy Center. Contact Kelly Baxter at firstname.lastname@example.org.
All individuals who will serve as Program Staff (paid staff and volunteers) have successfully completed a background check as required under the ECU Youth Camps and Programs Regulation. (See YCP Regulation 8.2)
Program/Camp Sponsor ensures all activities involving minors will be supervised by Authorized Staff following the guidelines for supervision outlined in the ECU Youth Camps and Programs Regulation. If they are staying in University housing, a plan for supervision of minors while in University housing must be approved by ECU’s Campus Living Office and the Youth Programs and Camps Office.