Do not sign a lease for off campus housing if you currently have a active contract with campus living. Signing a lease for off-campus housing does NOT release you from the Campus Living Contract. The Campus Living contract is a binding contract. After July 31, 2008 there are serious penalties for canceling the contract. Students should review the campus living contract before canceling their contract or submitting an appeal. E. Cancellation Policy
All requests for cancellation of the Campus Contract must be submitted in writing to Campus Living, Jones Hall Office Suite 100, Greenville, NC 27858 and are subject to the following terms and conditions:
Campus Housing
A. Cancellation of this Contract prior to May 31, 2008, will result in no forfeiture plus a refund of the $100 Advance Room Fee.
B. Cancellation of this Contract after May 31, 2008, through June 30, 2008 will require the forfeiture of $75 of the $100 Advance Room Fee.
C. Cancellation of this Contract between July 1, 2008, and July 31, 2008, will require the forfeiture of all of the $100 Advance Room Fee.
D. After July 31, 2008, cancellation of this Contract will require a payment of 50 percent of the remaining balance due under the Contract plus a prorated amount of the room rate for the time the room was occupied. A student may petition the Campus Living Appeals Committee (CLAC) for an exception to this fee structure on the grounds of financial exigency or family or medical emergency. If a student is approved for an exception to the normal cancellation fee structure by the CLAC, he/she will be required to pay a cancellation fee of $400, plus the prorated amount of the room rate for the time the room was occupied. The decision of the CLAC is final.
Campus Dining
A. Changes of meal plans are initiated only in the Campus Dining office located in Jones Residence Hall. Students may cancel their meal plan only if they buy out of the housing
portion of the Campus Living Contract or are approved by the appeals committee to cancel their contract. Students who cancel or buy out of their Campus Living Contract
after July 31, 2008, for any reason or are evicted from Campus Housing will require a $150 buyout fee for canceling their Campus Meal Plan in addition to any charges from the Campus Housing portion of the contract.
B. Meal plans are refundable on a prorated basis less any Pirate Bucks funds used less any fees or charges.
C. Students may make changes to their fall semester meal plans until the Friday after Labor Day. There is a $25 service charge for changing to a smaller meal plan when a refund is requested; however, a total value rollover to a smaller plan will incur no service charges.
D. Students may make changes to their spring semester meal plans until the Friday after Martin Luther King Jr. Holiday. There is a $25 service charge for changing to a smaller meal plan when a refund is requested; however, a total value rollover to a smaller plan will incur no service charges.
Students withdrawing or will not be attending ECU, do not need to appeal the contract or pay the full cancellation fee. Only ECU students are allowed to live in campus housing. Students who stop attending ECU will loose their Advanced Room Fee or be charged $100 cancellation fee (spring semester) plus be charged the prorated charges for the time spent in on campus housing based on when the student returns the keys to their room. Students not returning to ECU or are withdrawing during the semester should fill out a cancellation form at their Neighborhood Service Office. Students who indicate they plan to withdraw from the university and cancel their contract, who later do not withdraw, will be held to the terms of the contract.
Appeals of the cancellation policy fee structure are based generally based on financial exigency or family or medical emergency conditions only. Students only need to file an appeal if they feel they have grounds to be exempted from the contract cancellation fee structure.
Students who are granted an exception will still be required to pay a cancellation fee of $400, plus the pro-rated amount of the Room Rate for the time the room was occupied and the student was in possession of the room key. Once again, the decision of the Campus Living Appeal Committee is final. The appeal letter should be signed and dated by the student making the request. Parents may submit support letters, but the appeal is based on student requests. Students that are moving off campus before or during their appeal should include a contact address and phone number as part of their appeal letter. Parents may send an letter of support or documentation if they wish.
Students should be specific about their plans once they move out of housing, and how this plan will improve their situation. Students moving home should provide their parents address and a letter from family members confirming the move.
Our Address and Fax-
Campus Living Appeals Committee
Campus Living - Jones Hall
East Carolina University
Greenville, NC 27858
Fax: 252-328-4995
Appeals are based on the content of the appeal letter and documentation only, so students are encouraged to write in detail their request. All medical and other documentation should be attached. Medical and financial aid documents will be reviewed staff from Student Health and ECU Financial Aid. Incomplete requests will not be reviewed.
All information for an appeal MUST be in the Campus Living Office in Jones Hall by the "
Appeal Letter and Records Due Date" to be considered by the next meeting. Any appeal that is not completed in time, will be reviewed at the next meeting. Decision dates are the day students can expect to hear back about their appeal. Students will be notified via their official ECU e-mail address. Students that are moving off campus before or during their appeal should include a contact address and phone number as part of their appeal letter.
Campus Living Appeal Committee Fall 2008 Dates
Appeal letter and records Due Date: Friday, August 22
Meeting: Tuesday, August 26
Decisions: Thursday, August 28
Appeal letter and records Due Date: Friday, September 12
Meeting: Tuesday, September 16
Decisions: Thursday, September 18
Appeal letter and records Due Date: Friday, October 17
Meeting: Tuesday, October 21
Decisions: Thursday, October 23
Appeal letter and records Due Date: Friday, November 14
Meeting: Tuesday, November 18
Decisions: Thursday, November 19
Appeal letter and records Due Date: Friday, December 12
Meeting: Tuesday, December 16
Decisions: Thursday, December 18
Appeal Decisions are sent via e-mail in most cases.
