Canvassing, Peddling, and Solicitation Policy
Policies and Procedures
Revised June, 2002
This policy is adopted to formalize the University's procedures for posting notices, announcements, materials, etc. throughout the Campus and selling and soliciting articles on Campus.
Recognizing that its support derives in large part from public funds, East Carolina University is committed to making its facilities as readily available for posting notices, announcements, materials, etc. by all groups and individuals as is consistent with its educational mission; its duties as a custodian of state resources; and its responsibility to consider the welfare of its students, faculty, staff, and visitors. Practical as well as legal considerations dictate the formulation and publication of a written policy detailing the conditions of such availability. The intent of the document that follows is not to place unreasonable restrictions on posting but rather to provide for procedures on a basis that is both clearly defined and in the best interest of each of the constituencies to whom East Carolina University is obligated by law and tradition.
- University refers to East Carolina University.
- University departments are recognized units of East Carolina University.
- Division of the University is a group of University departments organized around a particular function such as Academic Affairs, Administration and Finance, Health Sciences, and Student Life.
- University affiliated organizations include all official University committees, special committees, groups, and task forces supported directly by the University, one of its affiliated Foundations, and the East Carolina University Alumni Association.
- Student clubs and organizations are organizations comprised of East Carolina University students and registered with the Office of Student Leadership Development Programs.
- Individuals include an individual, individuals, or a group of individuals that may be a member of the University faculty, staff, student body, or alumni, University affiliated organizations, or student clubs and organizations. Individuals (while they may be faculty, staff, etc.) for the purposes of this policy, are involved in an activity or operation outside the normal scope of the individual's position or responsibility within the University.
- Non-University affiliated organizations include all groups or organizations that are not directly supported by the University or that are not registered student organizations, even though some of the members or participants may be University personnel or students.
- Co-sponsored non-University affiliated organizations that are educational, community, or charitable organizations sponsoring an educational, governmental, or charitable program co-sponsored by an University department, division of the University, or University affiliated organization with a logical relationship to the sponsored program.
- Bulletin board is a board on which printed materials are intended to be posted.
- Printed materials include, but are not limited to, advertisements, announcements, are, declarations, flyers, handbills, materials, messages, statements, notices, pictures, posters, pronouncements, proclamations, publications, revelations, etc.
- Official Campus publications are official University publications through the University's News Bureau, University Publications, etc.
- University publications include, but are not limited to, any printed material produced almost entirely by faculty, staff, enrolled students, and intended almost exclusively for the University community for University-related business.
- Official bulletin board is a bulletin board for posting official announcements of the University and required posted materials (i.e. FLSA Wage and Hour Policies, EEO Policies, ECU Substance Abuse Policy, etc.). An official bulletin board should be clearly distinguishable from a departmental bulletin board and a general use bulletin board.
- Departmental bulletin board is a bulletin board for posting official printed materials of a University department. A departmental bulletin board should be clearly distinguishable from an official bulletin board and a general use bulletin board.
- General Use bulletin board is a bulletin board for posting other printed materials. A general use bulletin board should be clearly distinguishable from an official bulletin board and a departmental bulletin board.
- University Dining Facilities include Croatan, the Wright Place in Wright Building, Todd Dining Hall, Mendenhall Dining Hall, the Spot in Mendenhall, and the Galley in Jones Residence Hall.
II. General Posting Policy:
The laws of the State of North Carolina govern use of University facilities. Policies and guidelines have been established to ensure compliance with these laws, consistent application, and the orderly use of facilities within the resources and mission of the University. University facilities exist to accomplish the educational objectives and programs of the University. As such, the University has established this policy regarding the manner and location for posting printed materials on Campus. Any posted material not complying with this policy may be removed and discarded upon discovery.
III. Posting on Official Bulletin Board:
Only official announcements of the University and required posted materials (i.e. FLSA Wage and Hour Policies, EEO Policies, ECU Substance Abuse Policy, etc.) may be posted on an official bulletin board.
IV. Posting on Departmental Bulletin Boards:
Each University department is responsible for establishing necessary policy, procedure, guidelines, etc. to determine what printed material is considered official by the department and shall be posted on their respective departmental bulletin board(s). Likewise, the University department is responsible for the monitoring and removal of printed materials posted on their respective departmental bulletin boards. The University department should post the policy and a departmental contact on each departmental bulletin board.
V. Posting on General Use Bulletin Boards:
University affiliated organizations, student clubs and organizations, individuals, non-University affiliated organizations, and co-sponsored non-University affiliated organizations may post printed materials on general use bulletin boards pursuant to the restrictions noted below.
The size of the printed material should not cover more than 25% of the size of the bulletin board and should be no larger than 11 inches by 17 inches. Printed material should not extend beyond the frame of the general use bulletin board. No more than one printed material item for the same event of purpose may be placed on the same general use bulletin board.
All printed material related to an event should be removed when the event is over.
All printed materials posted should display the date of posting.
The maximum allowable time for any printed material to be displayed is two weeks or fourteen days.
All printed materials posted on a general use bulletin board shall be removed and discarded in the month following the end of each semester and at the end of the second summer term i.e. December, May, and July by Housekeeping Services regardless of the date of posting.
A list of locations of general use bulletin boards is available at the Information Desk in Mendenhall Student Center. The Student Leadership Development Office will maintain the list of locations of general use bulletin boards.
VI. Posting Restrictions:
Printed materials posted in violation of this policy shall be removed and discarded without prior notice.
- Printed materials shall not be
- nailed, tacked, stapled, or in any way attached to any tree,
shrub, or any wooden surface on Campus such as bulletin board frames, doors, etc.,
- placed in or on any vehicle on Campus,
- taped or in any way attached to any painted or glass surface inside or outside any building on Campus (varnish or shellac are considered paints),
- nailed, tacked, stapled, or in any way attached to any surface other than an identified general use bulletin board.
- Printed materials in compliance with this policy may be posted in
University Residence Halls with the written prior approval of the Assistant Vice Chancellor and Director of Residence Life. All residence hall bulletin boards are either official bulletin boards or departmental bulletin boards. There are no general use bulletin boards in the residence halls.
- Printed materials in compliance with this policy may be posted in University Dining Facilities with the written prior approval of the Director of dining Services.
- Printed materials in compliance with this policy may be posted in Mendenhall Student Center with the written prior approval of the Mendenhall Central Reservations Office.
- Any printed material regarding the promotion for sale or consumption of alcoholic beverages is prohibited.
- Advertising for commercial (i.e. profit-making) purposes by businesses, organizations, entities, and individuals not associated with the University is prohibited. Nothing in this provision prevents advertising in student publications such as the student newspaper.
- The University reserved the right to remove and discard without prior notice any printed material posted in violation of law, including but not limited to obscenity laws. Such determination will be made by the University Attorney.
- Distribution of free copies on non-University publications.
- The distribution of free copies on non-University publications shall be limited to the following areas on the University Campus.
- Wright Plaza/Student Stores
- Mendenhall Student Center
- Student Recreational Center
- Bate Building
- Todd Dining Hall
- Croatan Dining Hall
- Brewster Building
- An individual or group distributing free copies of non-University publications is required to provide an appropriate rack at each distribution point. Each rack shall meet University, state and federal fire, insurance, and health code regulations. The individual or group is responsible for the condition and maintaining the contents of the rack.
- Failure to provide or maintain proper racks shall be cause for revocation of on Campus distribution privileges. Copies of a publication found on Campus in violation of this policy shall be subject to automatic removal and disposal without prior notice.
- Markings on walkways, roadways, or any permanent structures on Campus with chalk, paint, or any other material is prohibited.
- Banners include any items such as flags, handbills, posters, etc., that are in excess of forty inches on either side.
- Banners may be displayed on the Mall, the concrete staircase leading to Jones Residence Hall, the treed area at the bottom of College Hill Drive, and the area between Erwin Hall and Garrett Residence Hall.
- Individuals or organizations responsible for displaying banners, posters, handbills, etc., shall be responsible for removing the banner twenty-four after an event.
VIII. Sales and Solicitation:
- Only University-registered organizations (departments, clubs, committees, etc.) will be allowed to sell articles on the Campus of East Carolina University. These organizations may sell items provided that there is no conflict with University-operated or contracted sales. Any assistance or advisement concerning solicitation should be directed to the Student Leadership Development Office. Students needing assistance of advisement concerning solicitation should be directed to the Student Leadership Development Office. All other inquiries should be directed to the Office of Student Success.
- Articles that can be sold are as follows:
- Works of art-paintings, ceramics, sculpture, prints, photographs, and other articles that are of fine art character made by organization members.
- Home baked goods, i.e., pies, cookies, brownies, candies, and similar food items prepared by the organization members.
- Flowers or balloon arrangements (for special occasions)
- T-shirts designed and printed with the respective logo of the student group. These shirts may be sold only within the University unit. Profits must go into the student organization treasury.
- Sales Locations - All door-to-door sales are prohibited.
- Works of art may be sold in gallery areas on Campus and in special outdoor show sites.
- Pies, cookies, brownies, candies, and similar food items prepared by the organization may be sold in the following areas:
- The lobby of the student store
- The designated areas of the residence halls
- Flowers and balloon arrangements may be sold in the lobby of the student store.
- Any sales or solicitation in Mendenhall Student Center must be in accord with policies of the student center.
- Any sales or solicitation in University Residence Halls must be in accord with policies of University Housing Services.
- Any sales or solicitation in University Dining Facilities must be in accord with policies of Campus Dining Services.
In making its general use bulletin boards available for use under this policy to non-University affiliated organizations or individuals, the University assumes no obligation or responsibility for the information posted on the general use bulletin boards or the activities of the organization, its members, individuals, or the program. Further, the University reminds all parties to be aware of and comply with applicable laws, including, but not limited to those concerning safety, defamation, and obscenity.
Effective: July 30, 2001