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Division of Student Affairs

Policy Changes

Residence Hall Policies and Guidelines

A Spirit of Respect
The residence halls of East Carolina University are a multicultural community of individuals. Our students and staff are of diverse racial, cultural, and class backgrounds. Our views encompass a broad spectrum of religious and political beliefs, and our sexual orientations differ. We are unique in that we stive to work and live together and, in the process, learn from one another in an atmosphere of positive contact and mutual respect. We are committed to promoting behavior that demonstrates our beliefs about the respectful treatment of each member of our community.

The residential community is a special place. It is a community designed to foster freedom of thought and unconventional, even uncomfortable, opinions. It attempts to provide an environment for inquiry in which innovation and creativity are nurtured.

Campus residents are individually and collectively responsible for their behavior and are fully accountable for their actions. Residents must be aware of the differences that exist in the residential community in order to avoid actions that belittle other groups or individuals. Bigotry has no place within the East Carolina residential community, nor does the right to denigrate another individual on the basis of age, physical challenge, national origin, sexual orientation, race, political affiliation, gender, or religious affiliation. Verbal or written abuse, threats, intimidation, violence, or other forms of harassment against any member of the residential community will not be tolerated. Likewise, we will not accept ignorance, anger, alcohol, or substance abuse as an excuse, reason, or rationale for such behavior.

We must all aspire to an ideal of openness, not only to allow people to be different, but to recognize that diversity is the virtual core of campus life.

A Spirit of Courtesy
Members of the residence hall community share certain goals, some of which include academic accomplishment, friendship, and a sense of belonging. While living on campus, it is essential that individuals respect the rights of their fellow residents, including the rights to privacy, property, study, and rest, and to equal access to facilities common to all.

It follows, then, that the spirit of residential community is one of mutual respect and cooperation. Each resident has the right and obligation not only to be responsible but to remind fellow residents of their responsibilities should their behavior depart from reasonable standards. It would be impossible to legislate every facet of residence life; therefore, a spirit of common courtesy and respect for others should be maintained at all times. Each resident must be willing to contribute to an atmosphere conducive to community living, study, and sleep. Consideration for other residents must be shown at all times.

University and residence hall policies, rules, and regulations are listed in the online Residents' Handbook ( and the housing and dining agreement. They are not designed to define misconduct in exhaustive terms, nor to specify every conceivable form of misconduct. Students are responsible for acquainting themselves with information contained in these sources and are expected to abide by campus behavior standards. Feel free to contact any member of the University Housing Services staff, or call 328-4663 for additional information.

Students are responsible for acquainting themselves with information contained in these sources and are expected to abide by campus behavior standards. Students are also responsible for the behavior of their guests. Selected policies are outlined here for easy reference. Feel free to contact any member of the University Housing Services staff, or call 328-4663 for additional information.

Judicial Appeals Procedures for Residence Hall Violations

A. A student found guilty of a violation may request an appeal for one of the following reasons:
  1. Insufficient proof of responsibility
  2. Violation of student’s rights
  3. Judicial action inappropriate for the circumstances of the violation
B. All appeals are to be submitted in writing and must be received within twenty-four hours after the announcement of the decision. The letter of appeal must be placed in a sealed envelope and addressed to the appropriate appeal officer. Appeals that do not specify one or more of the above reasons will be rejected, thus terminating the appeals process.
C. Appeals for cases heard by residence hall coordinators are to be submitted to the assistant director for judicial affairs of University Housing Services. The assistant director will review the appeal as well as the documentation from the administrative meeting. The assistant director, at his or her discretion, will either submit a written finding or meet with the student to discuss the appeal.
D. Appeals for cases heard by the assistant director of University Housing Services or in cases of removal are to be submitted to the director of residence life. The director will review the appeal as well as the documentation from the administrative meeting. The director, at his or her discretion, will convene an appeal board consisting of housing services staff members to conduct a review of the case. The appeal board, at its discretion, will either submit a written finding or meet with the student to discuss the appeal.
E. The appeal officer or board may uphold, reduce, or dismiss charges; uphold or reverse the verdicts; or uphold, alter, or dismiss judicial actions determined by a lower judicial or appellate body. The appeal officer or board may not increase the term of sanction. The appeal officer may assign a more appropriate sanction, providing it does not constitute a penalty that is more severe than the sanction assigned by the hearing officer of the original jurisdiction.
F. If the appeal officer or board determines that the rights of the accused have been violated, he or she may dismiss charges, remand the case to a new hearing officer of original jurisdiction for a new hearing, or not do anything to alter the original decision or sanction.
G. If at any time the student wishes to stop the appeals process, he or she should immediately notify the assistant director for judicial affairs and then proceed with the assigned sanction or decision.
A. Written reprimand
  A notice to the student that continuation or repetition of the misconduct in question may result in a more serious disciplinary action.
B. Fine of not less than $10 nor more than $250
  The judicial officer may determine if it shall be payable in whole or part by community service performed in a manner acceptable to the judicial office. One hour of service is equivalent to minimum wage.
C. Voluntary work under supervision
  The maximum number of voluntary work hours assigned is seventy-five. Alternative penalties may be assessed. Work assigned a student by the Honor Board or judicial officer shall commence within one week and shall be completed within thirty to forty days of the penalty. A waiver of risk statement must be signed before undertaking a voluntary work assignment.
D. Probation
  An official notification to the student compelling him or her to exhibit good conduct during the probation period. Any other violation during the probationary period will be referred to the associate vice chancellor for student success and may result in more serious disciplinary action. Terms of probation shall be for a designated period of time not to exceed one year.
E. Forced Removal
  Forced removal from a university residence hall to another hall or entirely out of the housing system for one semester, one year, an indefinite period of time, or permanently.
F. Educational Task
  An opportunity for the student to learn the value and purpose of the rule or policy that was violated. This can include researching a topic and organizing the information in a paper or oral presentation or performing an activity that relates to the violation. An effective educational task would include time for the student to examine his or her actions and process the impact of those actions on the university community.
Removal from Residence Halls
  The residence halls should be a safe and secure environment for students to live in. There are certain residence hall policies that were developed to help provide that type of community. Violations that compromise the safety and security of residents may result in contract termination and other appropriate disciplinary sanctions. Such violations include, but are not limited to, the following:
A. Propping open building or suite doors and/or windows or jamming doors; allowing individuals into the building who are not residents of the building; opening secured outside entrance doors, including suite doors and/or windows of a residence hall to allow unauthorized access
B. Delivering, surrendering, or otherwise relinquishing possession of the room, curfew door, or mailbox key(s) to any individual, or permitting the key(s) to be duplicated or modified. Accepting or possessing another resident’s issued keys is also a violation
C. Possessing or using weapons such as, but not limited to, firearms, fireworks, explosives, knives, bows and arrows, or martial arts equipment
D. Endangering, injuring, or assaulting a staff member under circumstances related to the staff member’s job function
E. Tampering, alarming, discharging, disconnecting, or dismantling the fire safety equipment, including but not limited to fire extinguishers, pull stations, fire hoses, heat detectors, or smoke detectors
F. Starting fires in the residence halls
G. Abusing visitation privileges
Review of Policies
  Policies related to University Housing Services are reviewed annually. Students who would like to contribute input should contact a residence hall staff member or Residence Hall Association officer.