FREQUENTLY ASKED SPENDING QUESTIONS
HOW DO I ACCESS FUNDS WHICH HAVE BEEN ALLOCATED TO MY STUDENT ORGANIZATION?
The first step to accessing funds are via a Pre-Approval form. Once the form has been completed and submitted all purchase requests must undergo the approval process. Upon approval purchases are made directly by the SOFO. In cases involving Recruitment Social purchases, student reimbursements are in order. However, all requests still must be submitted via a Pre-Approval form and undergo the approval process.
WHEN ARE PRE-APPROVAL FORMS DUE TO SOFO?
2 Weeks prior to the your items will be needed.
WILL I NEED TO ATTACH A QUOTE TO MY PRE-APPROVAL FORM?
All Pre-Approval forms must be accompanied by a quote from your vendor.
WHERE CAN I OBTAIN A PRE-APPROVAL FORM?
109 Mendenhall Student Center
CAN I ACCESS THESE FORMS ONLINE?
Forms will not be available online until this summer 2008.
FREQUENTLY ASKED TRAVEL QUESTIONS
WHEN ARE ALL TRAVEL PACKETS & INFORMATION DUE TO THE STUDENT ORGANIZATION FUND OFFICE?
4 Weeks Prior to conference, convention, or annual meeting departure date.
WHEN ARE ALL RECEIPTS DUE FOR REIMBURSEMENT?
2 Weeks from the day of your return from your conference, convention, or annual meeting.
WHERE CAN I RETRIEVE ALL TRAVEL PAPERWORK?
109 Mendenhall Student Center
DOES EVERYONE TRAVELING NEED TO COMPLETE A “REQUEST TO TRAVEL” FORM?
No. Only one “Request to Travel” form will need to be completed for the entire group traveling. However, all student’s traveling will need to complete a Reimbursement Form, Procedure Agreement Form and Travel Code of Conduct Form.
CAN I BE REIMBURSED FOR TRAVEL ITEMS PURCHASED PRIOR TO BEING APPROVED?
No. All travel requests must be Pre-Approved if reimbursement is expected upon return.
