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How to Withdraw from ECU

Why are you considering a withdrawal?

Are you leaving due to medical reasons? 

FOR CURRENT SEMESTER REQUESTS AND RETROACTIVE MEDICAL WITHDRAWALS:

  1. The student must contact Student Health Services at (252) 328-6841 and ask to speak with someone about withdrawing due to medical reasons.  He/she will give you a rundown of the materials you will need to present to the Director of Student Health Services for review. Be prepared to support your reasons to withdraw with documentation!
  2. The Director will determine if you are eligible to use a medical withdrawal or if you are eligible to use a medical drop on one or more of your courses.

Are you leaving due to psychological reasons?

FOR CURRENT SEMESTER REQUESTS:

The student must advise the counseling staff that they have engaged in treatment for their condition prior to applying for the withdrawal.

  1. Upon signing a release, information will be collecting by the CCSD from the student's professors, treatment provider, academic advisor, and other academic integrity offices to be evaluated by the Director of the CCSD.
  2. Should the student be approved for withdrawal, their internal record will be “tagged” to prevent return to school until such time that the student can provide the CCSD staff documentation from their treatment provider a comprehensive psychological treatment, remission of symptoms and condition, and clearance to resume studies.  At that time the student's record will be “untagged” and the student will be permitted to resume courses.

RETROACTIVE PSYCHOLOGICAL WITHDRAWALS:

  1. Student should complete the Petition to the Student Academic Appellate Committee (found online - Registrar's website) and type a letter to the committee explaining the rationale for their appeal.   Documentation to suuport appeal should be included (medical records, police report, etc).
Are you leaving due to NON-medical and NON-psychological reasons?

If you do not officially withdraw through the University, you will receive a grade of F in all the courses for which you are registered.  This will negatively affect your GPA.

Students can complete an official withdrawal form in the Registrar's Office (Room 201) or e-mail CAS@ecu.edu from their ECU e-mail account with the following information:

  • Name
  • Contact Information (phone, address, etc)
  • Banner ID
  • Date of Birth
  • Statement-Please withdraw me from the SS2 2010 semester.  Notes or other information (last day of attendance, never attended)
  • Reasons for withdrawal (if student wishes to share)

Note:

  1. If student withdraws prior to the last day to drop, there is no grade recorded.
  2. If student withdraws after the last day to drop-their professors will be contacted regarding current academic standing in course (passing or failing).  Depending on the feedback from the professor, the student will either receive a W or an F on their transcripts.  If the student receives an  F from a withdrawal, it factors into their GPA like any other grade. 

Some things to consider BEFORE withdrawing from ECU:

  • How does the date you withdraw affect your GPA?
If you withdraw prior to the last day to drop courses for the semester, you will not receive grades.  The date may be found on our Important Dates page (see University Academic Calendar). If you withdraw after the last day to drop courses for the semester, you must have all your professors sign the withdrawal form designating Withdraw Passing (WP) or Withdraw Failing (WF) for the courses for which you are registered.  For any courses designated WF, you will receive a grade of F and this will negatively affect your cumulative GPA.  For courses designated WP, you will receive no grade.  The Advising Center or the Center for Academic Services can assist you with calculating your GPA and discussing your options (such as grade replacing the courses you failed).
  • Are you eligible for a refund of tuition and fees?
Tuition and fee refunds will be processed AFTER any applicable financial aid adjustments have been made.  The student should consult his/her financial aid counselor regarding these adjustments.Refunds will be considered during the twenty (20) class day refund period in the fall and spring semesters, and the five (5) day refund period during the summer.  All refunds will be processed through your Higher One card.  If you do not have a Higher One Card, you will need to contact the Cashier's office at (252) 328-6886.Please see the Cashier's Refund and Withdrawal Policy page for more detailed information.
  • Did you receive financial aid? 
The financial aid refund policy does not coincide with the university’s refund policy.  The date that you withdraw will likely affect your financial aid; there is a possibility that you may be required to repay any money borrowed. You should ALWAYS speak with a financial aid counselor before dropping a course or withdrawing from the university.
  • Do you live on campus?
If you live on campus, you must withdraw from the residence hall at the Neighborhood Service Office in your respective living area (Todd Dining Hall or West End Dining Hall).Withdrawing students must vacate the residence hall within 24 hours.You will receive a refund from Campus Living and from Campus Dining based on a pro-rated formula (as determined by contractual agreement). All refunds will be issued through your Higher One Card.
  • Are you planning to return to ECU?
NO – Please complete the formal withdrawal process and email the Center for Academic Services to notify them of your intentions to withdraw.  The Center can assist you with the process of transferring to another institution.YES – If you plan to return the next consecutive semester, you are not required to apply for readmission.  Simply contact your academic advisor for advising prior to the pre-registration period.  If you remain out of school the next consecutive semester, you are required to submit a readmission application which you can obtain from the Admission’s office.  You will need to begin the readmission application process by creating a Pirate Port account.  Please apply early so you can meet with your academic advisor for help with advising prior to the pre-registration period.

TECS Advising How Withdraw from ECU

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