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Numerical Index

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NOTE: The below documents are in MS Word format.

Document Subject/Title Issue Date
  FSSP POLICY MANUALS  
  MANUAL IN: FSSP Policy and Procedures  
10-0002 Designation of FSSP Manual Holders 01-29-07
10-0003 Audit of FSSP Manuals 02-23-01
10-0004 Preventative Maintenance Procedures 10-27-05
  MANUAL PO: FSSP Policy  
  General Policies  
20-0001 Mission Statement 01-22-09
20-3001 Natural Disaster Emergency Plan 06-16-10
20-3001.1 Health Sciences Campus - Hurricane and Tornado Response Plan 06-21-05
20-3001.3 Health Sciences Campus - Water System Outages or Problems  06-21-05
20-3001.4 Health Sciences Campus - Building Evacuation Supplemental Procedures 06-16-10
20-3001.5 Health Sciences Campus - Contingency Plan for Extended Loss of Electrical Power  06-21-05
  Personnel Policies  
21-0003 Use of Temporary Employees 12-15-03
21-0004 Advancement of Leave 08-08-07
21-0005 Notifiying employees of leave balances and payroll adjustments 04-15-08
21-0005.1 Facilities Services - Health Sciences Campus Notification of Leave Balances below 40 hours 04-15-08
21-0005.2 Housekeeping Services Record of Employee Counseling 04-15-08
21-0008  Facilities Services Uniform Wear Procedure 04-29-10
21-0008.1 ECU Property Assignment Form 02-18-08
21-0009 Grievance and Appeal Policy for SPA Employees 06-29-07
21-0011 Access to Human Resources during Scheduled Work Hours  05-18-07
21-0014 Facilities Services - Main Campus On-Call Policy 10-19-06
21-0015 Above Ceiling Work Permit Program - Health Sciences Campus 03-27-06
21-0015.1 ECU Health Sciences Campus Above Ceiling Work Permit 03-27-06
21-0016 Facilities Services - Health Sciences Campus On-Call Policy 04-15-08
21-0017 Facilities Services Award for Excellence Program 06-30-10
21-0017.1 Facilities Services Award for Excellence Nomination Form 01-29-08
21-0018 Flu Shot Policy 10-19-06
21-0019 Community Service Leave Procedures 08-15-02
21-0020 Break Period Policy 02-21-02
21-0020.1 Break Period Policy - Housekeeping Services 02-21-02
21-0021 Donating Blood 04-15-02
21-0022 Return to work following non work related injury or illness 11-20-02
21-0024 Facilities Services Supervisors Award for Excellence Program 02-03-11
21-0024.1 Facilities Services Supervisors Award for Excellence Nomination Form 01-29-08
21-0025 Career Banding Position and Pay Management 09-06-07
22-0001 Facilities Services CDL Reimbursement Policy 08-24-06
  MANUAL OP: OPERATIONAL PROCEDURES  
  General Procedures  
30-0001 Animal/Pest Control Policy 08-24-06
30-0002 S.A.F.E. Program 08-21-00
30-0003 Elevator Keys 04-19-01
30-0004 Elevator Inspection Prior to Acceptance 10-25-02
30-0005 Water Conservation Measures 11-20-02
30-3009 Residence Hall Entry  08-01-07
30-3009.1 Residence Hall Entry Maintenance Response Notice 08-01-07
30-3011 Clock Maintenance 04-05-09
30-3012 Classroom Maintenance 10-11-01
30-3013 Minges Greenway 08-20-03
30-3014 Purchase and installation of moveable classroom furniture 08-17-07
30-3015 Key and Lock Maintenance Main Campus 06-03-04
30-3015.1 Key Request Form - Main Campus 05-02-07
30-3015.2 Key Return/Reissue Form - Main Campus 05-02-07
30-3016 Reporting Sanitary Sewer Overflows (SSOs) to Division of Water Quality 05-15-04
30-3017 Guidelines for Completing Work Orders 08-17-07
30-3018 Utility Conservation & Awareness Committee list of recurring actions 12-06-04
30-3019 Notification of Main Campus Maintenance Activities 02-03-05
30-3020 Record Drawings, Operations Manuals, and Code Manuals Use Procedures 07-27-05
30-3021 Facilities Services Emergency Contact List 06-16-10
30-3022 Underground Utilities Location Request (ULOCO) 03-20-09
30-3022.1 ULOCO Request Form for Main Campus 10-23-06
30-3022.2 ULOCO Request Form for Health Sciences Campus 04-01-09
30-3023 Facilities Services Warranty Process 04-03-06
30-3023.1 Facilities Services Warranty Call Back Notice - Main Campus 04-03-06
30-3023.2 Facilities Services Warranty Call Back Notice - Health Sciences Campus 04-03-06
30-3024 Key and Lock Maintenance Health Sciences Campus 04-06-07
30-3024.1 Key Request Form - Health Sciences Campus 01-15-09
30-3025 Negotiated Contracts for Construction and Repair in accordance with G.S. 143-131(a) 06-08-07
30-3026 Request for Self-Help Painting by Departments 05-18-07
30-3100 Commencement Activities 08-08-07
30-3100.1 Commencement Punchlist 08-08-07
30-3101 Pitt County High School and Pitt Community College Graduations 05-18-07
30-3200  Move-In Weekend 10-23-06 
  Equipment  
31-0004  Vehicle Appearance 04-07-05
31-0006 Mendenhall Mobile Bandstand and Stage 03-14-01
31-0007 Truck Stock 08-17-07
31-0008 Facilities Warehouse Forklift Safety Measures 08-15-01
31-0009 Drink Machines 05-26-05
  Facilities  
32-0001 Department of Insurance (DOI) Inspections 02-02-12
32-0002 Use of University Outside Facilities by Non-University Affiliated Organizations  11-14-06
32-0003 Guidelines for Use of ECU Campus as a Site for Commercial Photography, Film Making, and Videotaping  06-21-05
32-0004 Closed Public Restroom Procedure 09-20-01
32-0005 Bus Stop Maintenance 05-19-06
32-0006 Guidelines for Removal of Debris from Public Entrances 05-07-07
32-0007 Security Systems - Installation, Modification, and Removal 04-15-02
32-0008 NC Department of Environment and Natural Resources (NCDENR) Sanitation Inspections 04-03-06
32-0009 Posting Policy Responsibilities 05-07-07
32-1001 Ward House Garage Apartment 02-14-05
32-1002 Screening Wall in front of the ECU Substation 1 along Ficklen Drive 04-19-06
32-1003 Chancellor's Residence 08-31-06
32-1004 Procedure for accessing the Leo Jenkins Cancer Center Roof 01-02-13
32-1010 Slay 07-27-05
  MANUAL EOP (Energy Operating Plans)  
33-4001 Facilities Services Energy Plan 11-16-01
  Main Campus
 
  Health Sciences Campus
 
  MANUAL OP: OPERATIONAL PROCEDURES  
  Utilities Services  
33-4002  Flourescent Lamp Fixture Ballast Disposal 06-29-07
33-4003 Natural Gas Curtailment 01-13-09
33-4004 Main Campus Steam Plant Fuel Oil Inventory 05-26-06
33-4005 Health Sciences Campus Steam Plant Fuel Oil Inventory 02-26-09
33-4006 Steam Plant Operating Hours 10-19-06
33-4007 Main Campus Utilities Plant Security Procedures 05-26-06
33-4008 Maritime History RV Perkins 06-15-01
33-4009 Health Sciences Campus Steam Plant Security Procedures 05-26-06
33-4010 Incinerator Operation and Maintenance 11-01-05
33-4011 Water Temperature Standards 11-16-10
33-4012 Collection and Storage of Used Fluorescent Light Bulbs 07-25-03
33-4013 Sonic Plaza 05-02-05
33-4014 Utilities Services Master Key Rings 05-15-04
33-4015 Borders of the Main Utility Systems 02-16-05
33-4016 Lockout/Tagout Procedures 04-07-05
33-4017 Fire Sprinkler Systems 07-27-05
33-4018 Phoenix Fire Alarm System 12-14-06
33-4019 Lighting Replacement for Energy Efficiency 02-02-07
33-4020 Interior Lights 06-08-07
33-4021 ECU Building Space Temperature Practice 10-21-10
  Grounds Services  
34-0001 Campus Signs, University Policy 10-14-05
34-0002 Snow/Ice Removal on Health Sciences Campus & West Research Campus 02-10-03
34-0003 Guidelines for the gift of a tree 12-15-03
34-0005 Family Weekend 10-15-01
34-0006 Football Game Activities 03-31-03
34-0007 Facilities Services Irrigation Schedule 11-20-02
34-0008 Approval of Tree Removal 05-15-04
34-0009 Maintenance of Green Street lay down area 09-08-03
34-0010 Snow and Ice Falling from Buildings 02-24-05
34-0011 Grounds Services Preparation for Winter Storms 07-25-05
34-0012 Loader Gifted to Construction Management 07-27-05
  MANUAL HSKPG SRVCS: HOUSEKEEPING SERVICES  
35-0002 Table of Contents for HSKPG SRVCS Manual 06-03-08
35-0002.1 List of other FSSPs pertaining to Housekeeping Services 01-02-04
35-0002.2 List of COSPs pertaining to Housekeeping Services 01-02-04
35-0003 Orientation of new Housekeeping Services Employees 01-02-04
Orientation attachment A - Housekeeping Services Orientation Checklist 04-16-07
Orientation attachment B - Housekeeping Services Employee Orientation Packet - Letter from Director 04-16-07
  Orientation attachment B - Housekeeping Services Employee Orientation Packet - Frequently Asked Questions 07-20-05
Orientation attachment C - Housekeeping Services Personal Information Questionnaire 07-20-05
Orientation attachment D - Housekeeping Services Position Description Form  
Orientation attachment E - Housekeeping Services Performance Management Work Plan & Performance Appraisal  
Orientation attachment F - Driver's Responsibility 07-20-05
Orientation attachment G - Housekeeping Services Employee Weekly Time Record 07-20-05
Orientation attachment H - Employee Training Record 04-16-07
Orientation attachment I - Accident Prevention Annual Review 07-20-05
Orientation attachment J - EH&S memo to Housekeeping Services re: Safety Shoes 07-20-05
Orientation attachment K - Housekeeping Services Eye and Face Protection 07-20-05
Orientation attachment L - Memo to Housekeeping Services re: Essential Personnel 07-20-05
35-0004 Summer Building Improvement (SBI) Team Program 04-17-07
35-0004.1 SBI Team Program-Inspection Checklist 05-26-06
35-0004.2 SBI Team Program-Application 05-26-06
35-0004.3 SBI Team Program-Evaluation 05-26-06
35-0005 Housekeeping Services On-Call Policy 09-08-03
35-0006 Preparation for Sanitary Inspections 05-21-02
35-0007 Housekeeping Access to New/Renovated Space 02-15-01
35-0008 Housekeeping Services for Special Events 05-21-02
35-0009 Reimbursement for Housekeeping Services 07-29-01
35-0010 Housekeeping Services Procedure - Chargebacks 08-21-03
35-0010.1 Housekeeping Services Procedure - Chargeback Worksheet 12-10-08
35-0010.2 Housekeeping Services Procedure - Chargeback Report ` 02-16-06
35-0011 Housekeeping Services Purchasing Procedures and Spending Limits 12-15-03
35-0012 Floor Tech Teams 12-15-03
35-0013 Housekeeping Building Reports 09-08-03
35-0014 Housekeeping Services Employee Advisory Committee 09-18-07
35-0015 Housekeeping Services Safety Committee  07-25-03
35-0016 Housekeeping Services Award for Excellence Program 01-13-10
35-0016.1 Housekeeping Services Award for Excellence Nomination Form 01-29-08
35-0017 Housekeeping Supervisors Award for Excellence Program 02-03-11
35-0017.1 Housekeeping Supervisors Award for Excellence Nomination Form 01-29-08
35-0018 Housekeeping Services Equipment Policies and Procedures 11-16-01
35-0018.1 Housekeeping Services Equipment Sign In/Out Log 11-16-01
35-0018.2 Notice when equipment is removed by equipment manager 11-16-01
35-0019 Hazard Communication "Right To  Know" (Housekeeping)  02-11-99
35-0020 Housekeeping Services Attendence Policy 07-20-06

35-0021

Housekeeping Services Interview Process

 10-10-00
35-0022 Housekeeping Services Vacation Leave Request 08-08-07
35-0023 Housekeeping Services Interdepartmental Reassignment Request Policy 02-21-02
35-0023.1 Housekeeping Services Interdepartmental Reassignment Request Form 02-21-02
35-0024 Health Sciences Campus Key Policy for Housekeeping Services 08-24-06
     
  Telecommunications  
     
  Moving Services  
39-0001 Moving Services Policy and Procedures 04-19-06
  MANUAL AD: ADMINISTRATIVE AND LOGISTICAL PROCEDURES  
40-0001 Fiscal Responsibilities & Requirements Facilities Support 02-16-98
40-0002 Facilities Support for the Blount Recreational Fields Complex 02-24-98
40-0003 Reimbursement for Facilities Services 10-10-05
40-0004 Facilities Support for the Harris Building 08-08-07
40-0005 University Buildings of Historical Significance 09-06-07
40-0006 Facilities Support for Club Level Seating 10-24-00
40-0009 Rate Schedule for Facilities Services 12-05-08
40-0010 Facilities Support for the North Recreational Complex 12-13-07
41-0001 Payroll Compensatory Time  05-03-06
41-0004 SPA Exempt Time Sheets  02-04-97
41-0004.1 SPA Exempt Time Sheets  02-04-97
41-0005 Assigning Employees to Work Extended Hours 11-06-08
41-0006 Processing a Correcting Payroll 03-14-01
41-0007 Adverse Weather Leave and Payroll Procedures 09-08-03
41-0008 Holiday Premium Pay and Leave Procedures 06-15-01
41-0009 Family and Medical Leave Procedures 06-15-01
41-0010 Standardize Pay for Lead Workers 07-20-06
41-0011 Special Work Assignments 05-26-06
41-0012 ORIENTATION of New Facilities Services Employees 11-24-08
41-0013 ORIENTATION: New Employe's Check-in List 11-24-08
41-0014 ORIENTATION: Personal Data Sheet 11-24-08
41-0015 ORIENTATION: Position Description Certification Form 11-24-08
41-0016 ORIENTATION: List of FSSP/COSP to be reviewed 11-24-08
44-0001 Facilities Services Employee Involvement Committee 01-10-12
45-0001 On-Line Budget Transfers 12-15-03
  MANUAL WO: WORK MANAGEMENT PROCEDURES   
50-0001 Contractor Damage to University-Owned Property  07-29-01
51-0002 ADA Barrier Removal  04-21-94
51-0009 Materials & Contract Services Against Capital Accounts  04-23-04
51-0010 Informal Contract Bidding Funded by Capital Accounts 04-05-04
51-0011 Department Transactions Funded by Capital Accounts 04-05-04
51-0012 Designer & Contractor Payments Funded by Capital Accounts 04-05-04
51-0013 Facilities Engineering & Architectural Services Internal Operating Procedures 04-23-04
51-0014 Capital R&R Budget Request and Approval Process 06-12-07
51-0015 Use of R&R funds for parking lots 04-07-05
51-0023 Tools and Equipment  02-14-96
51-0044 Blue Light Phones 05-03-06
51-0151 Utilities Outages - School of Medicine 02-14-96
51-0155 Athletics Account #3-12070-2400 12-01-94
51-0156 Minges/PE Building FOAPA 06-08-07
51-0157 Facilities Services Training Account #2-57108 12-15-03
51-0158 Facilities Support for Health Sciences Campus Buildings 12-15-03
51-0159 Greenville Centre FOAPA 04-19-11
51-0160 Buildings 158 & 159 (Quixote & Remco) FOAPA 07-27-07
52-0001 Campus Renovation Alteration Committee Guidelines 02-21-02
53-0004 Capital Construction On-Site Review 03-24-06
  MANUAL SA: SAFETY PROCEDURES   
60-0001 Purchase and Use of Prescription and  Non-Prescription Safety Glasses  08-15-02
60-0001.1 Safety Glasses - EH&S Letter 09-20-01
60-0001.2 Safety Glasses - Approval Form 09-20-01
60-0003 Personal Protective Equipment 10-14-04
60-0003.1 Survey of Hazard Assessment for Personal Protective Equipment (Attachment 1) 10-14-04
60-0003.2 Personal Protective Equipment Assessment Summary by Department/Job Title (Attachment 2) 10-14-04
61-0001 Facilities Services Safety Committee  05-03-06
61-0003 Shop Safety Meetings
06-01-04
61-0004 Vehicle First Aid Kits 04-03-06
  MANUAL TR: TRAINING PROCEDURES   
70-0001 Documentation of Training  03-26-02
70-0001.1 Documentation of Training  11-05-97
70-0001.2 Documentation of Training  11-05-97
70-0001.3 Documentation of Training  11-05-97
70-0001.4 Documentation of Training  11-05-97
  MANUAL FA: FACILITIES STANDARDS   
80-0001 Construction Standards 
07-27-07
81-0001 Designer Selection Process  12-01-94
81-0002 HUB Program 03-23-07
81-0003 Construction Manager-at-Risk Pre-Selection Procedures (Minutes from 10/18/02 BOT meeting) 12-18-02
     
100-0001 Campus Operations Standard Practice (COSP numerical index) (COSP key word index) 03-18-03
     
  MANUAL COSP: CAMPUS OPERATIONS STANDARD PRACTICE  
COSP COSP numerical index / key word index  
100-0009 Campus Operations Mission Statement 01/22/09
100-0010 Designation of COSP Manual Holders 01/29/07
100-0020 Campus Operations Organizational Charts 10/06/10
  Campus Operations including Risk Management (AF06) 11/04/11
  Facilities Engineering and Architectural Services (AF07) 11/04/11
  Facilities Services - Main Campus including Facilities Service Center (AF08) 11/04/11
  Building Services (AF10) 11/04/11
  Utilities Services (AF11) 11/04/11
  Grounds Services (AF12 - AF17) 11/04/11
  Facilities Services - Health Sciences Campus (AF09) 11/04/11
  Housekeeping Services (AF18) 11/04/11
  Housekeeping Services - Academics and Student Recreation Center (AF19) 11/04/11
  Housekeeping Services - HSC (AF20A) 11/04/11
  Housekeeping Services - Housing (AF20) 11/04/11
100-0050 Streets and Parking Lots 01/29/07
100-0051 Exterior Lights and Light Poles 01/29/07
100-0052 Vehicle Damage Reporting Policy 05/18/07
100-0052.1 Vehicle Damage Reporting Form 09/08/03
100-0052.2 Vehicle Damage Letter of Information 01/13/06
100-0053 Securing Academic & Administration Facilities 05/04/05
100-0054 User Account Termination 03/18/09
100-0055 Procedures when Employee or Contractor Separates from University 07/20/06
100-0056 Campus Operations Summer Hours Operation Plan 06/16/10
100-0057 Campus Operations Utility Accounting 05/24/12
100-0058 Response to Refrigerant Leak 01/29/07
100-0059 Routes to Avoid and Other Travel Instructions 07/27/07
100-0060 Radio Frequency Monitoring 06/16/10
100-0061 Computer Sanitizing Procedure 10/27/05
100-0062 Authorization for Radio Programming 06/16/10
100-0063.1 Main Campus Elevator and Elevator Entrapment Response 05/03/06
100-0063.2 Health Sciences Campus Elevator and Elevator Entrapment Response 10/19/06
100-0064 Fire Alarm Response to Residence Halls 11/01/06
100-0065 Fire Alarm Response to Main Campus Buildings not Residence Halls 11/01/06
100-0066 Maintenance of National Flag, Flagpole, etc. 02/03/05
100-0067 Support of leased office space at Self Help Building 301 S Evans Street 10/23/06
100-0068 Campus Operations Award for Excellence Program 02/03/11
100-0068.1 Campus Operations Award for Excellence Nomination Form 01/29/08
100-0069 Computer Set-up 05/05/05
100-0070 ProCard Procedures 04/15/08
100-0071 Vehicle, Equipment, and Materials Use 01/01/09
100-0071.1 Campus Operations Vehicles Travel Log 01/01/09
100-0072 Driving Record Verification 07/13/10
100-0073 Repeater Failure 06/16/10
100-0074 Main Campus Sanitary Sewer Overflow (SSO) Response 01/18/06
100-0075 Fixed Asset Reporting 05/26/06
100-0076 Employment outside the University 10/06/06
100-0076.1 ECU Approval for Seconday Employment (Form P-87) 07/20/06
100-0076.2 CP-30 Dual Employment Certification Form 10/06/06
100-0077 Request for information under the North Carolina Public Records Act 12/14/06
100-0078 Cell Phones 04/11/07
100-0079 Inspection, Testing, and Maintenance of Life Safety Systems 02/26/07
100-0080 Emergency Fuel Purchases 06/16/10
100-0081 Smoking in Campus Operations Vehicles 01/01/09
100-0082 Official Campus Operations Bulletin Boards 04/15/08
     
East Carolina University
Campus Operations
1001 East Fourth Street
Greenville, NC
252-328-6858
bizzellh@ecu.edu