ECU Pre-Pharmacy Club

2011/2012 Club Officers

Christine Barker, President
Abby Hogg, Vice-President
Stephen Canady, Secretary
Jake Wilhelm, Treasurer

Stephanie Hughes, Volunteer Coordinator

Prof. Allison Danell, Faculty Advisor
Pharmacist Greg Morris, Co-Advisor

Office Descriptions:

A. President

1. The President is the official spokesperson for the organization.
2. The President presides over all meetings and is responsible for:
  a. Preparing the agenda for each meeting
  b. Opening and closing the meeting
  c. Calling on people to speak
  d. Keeping order and keeping the meeting on the topic being discussed
  e. Acting as a mediator when necessary
  f. Making the final decision in the case of a tie vote
3. The President is responsible for keeping the Adviser informed of all upcoming events.
4. The President helps the organization to set goals.
5. The President encourages the members to achieve their goals.
6. The President recognizes the accomplishments and contributions of members.
7. The President holds regular Executive Board meetings.

B. Vice-President
1. The Vice-President takes over in the absence of the President.
2. The Vice-President is responsible for creating and updating the organizational
calendar.
3. The Vice-President serves as the organization representative to SGA.
4. The Vice-President presides over all committees and is responsible for:
  a. Appointing committees needed to carry out functions
  b. Checking with the committee chairpersons to ensure that they are holding
meetings and are making progress toward established goals
  c. Assisting committee chairpersons when necessary
5. The Vice-President may be assigned other responsibilities by the President.

C. Recording and Corresponding Secretary
1. The Recording Secretary takes accurate and complete minutes of all meetings.
2. The Recording Secretary types and distributes minutes to all members.
3. The Recording Secretary notifies all members of the place and time of meetings.
4. The Recording Secretary works with the President to determine the agenda and
ensure that the agenda is followed during meetings.
5. The Recording Secretary maintains accurate records and files of all organization
business.
6. The Recording Secretary maintains accurate meeting attendance records.
7. The Recording Secretary must handle all organization correspondence including
letters and thank you notes.
8. The Recording Secretary is responsible for any organization publications and
newsletters.

D. Treasurer
1. The Treasurer is responsible for regular treasury reports:
  a. A statement of how much was spent at each program since the last meeting
  b. A statement of the bills paid and unpaid
  c. An accurate record of how much money is in the account
2. The Treasurer is responsible for keeping an accurate record of income and debts in
the ledger.
3. The Treasurer is responsible for the checkbook and all deposits and withdrawals.
4. The Treasurer is responsible for balancing the checkbook each time a bank statement
is received.
5. The Treasurer acts as chairperson of fundraising activities.
6. The Treasurer is responsible for debt collection.
7. In conjunction with the Executive Board, the Treasurer develops the organization
budget.