Disk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers

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TitleDisk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers
CategoryInformation Technology
Sub-categorySecurity and Compliance
AuthorityVice Chancellor for Administration and Finance

Policy Number 7.303 Supersedes Policy Dated: October 3, 2003 Effective Date: October 3, 2003 Review Date: November 9, 2011 Placed in University Policy Manual after EXPEDITED REVIEW, transitioned without substantive change from prior version, March 25, 2013.


Ray Drake Assistant Director, IT Services 252-328-9075

Related Policies


Additional References

North Carolina Records Retention Policy

US Department of Defense (DoD) 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

1. Introduction

1.1 Purpose of Regulation

To maintain data confidentiality by preventing access to information previously stored on workstations, transferred to new users or destined for surplus.

1.2 Person(s) with Primary Responsibility

Managers of Desktop Support Staff

2. Regulation

When a state-owned workstation or hard-drive equipped printer is sent from ECU to surplus, the hard drive(s) shall be removed before the computer/printer leaves the ECU campus. Removed hard drives will be destroyed.

If a workstation is transferred from one primary user to another, its hard drive(s) shall be sanitized (i.e. reimaged) at the time of transfer.

Users should ensure that data covered by the North Carolina Records Retention Policy is copied from computers and appropriately stored before their disks are sanitized.