Do not sign a lease for off campus housing if you currently have a active contract with campus living. Signing a lease for off-campus housing does NOT release you from the Campus Living Contract.
The Campus Living contract is a binding contract for the Academic Year (August until May). After July 31, 2011 there are serious penalties for canceling the contract.
Students should review the campus living contract before canceling their contract or submitting an appeal.
C. Termination by the Student
1. Official Withdrawal Policy and Refunds
Any Resident Student officially withdrawing from the University must complete the application for University withdrawal, which is required of all students, available from the Office of the Registrar. In addition, Student Residents must also withdraw from Campus Living by completing a Resident Contract Cancellation Request, available at the Neighborhood Services Offices ("NSOs"). Once all applicable withdrawal processes are completed, a room refund may be issued based upon the effective date of cancellation of the Contract. Student Residents will be required to pay the pro-rated amount of the Room Rate for the time the room was occupied. In addition, the student forfeits the Advance Room Fee of $100. If the student does not complete the withdrawal process or continues enrollment at East Carolina University, the student will be charged under the terms of General Cancellation Policy (Section VII C. 3. d.)
2. Graduation, Semester Abroad, Student Teaching and Internships
In the event of any cancellation requested because of the Student's graduation from the University, absence from campus due to attendance in a semester abroad program, or participation in a student internship or student teaching assignment more than 25 miles from the main campus of ECU, the $100 Advance Room Fee will be refunded. Room refunds are based upon the effective date of cancellation of the Contract; he/she will be required to pay the pro-rated amount of the Room Rate for the time the room was occupied. The student will be charged under the terms of section 3d, below of the General Cancellation Policy, if he or she remains enrolled in the University, or does not participate in the internship or student teaching program.
3. General Cancellation Policy- Campus Housing
The effective date of cancellation of this Contract is the latest of the following: the date a Student's belongings are removed, the date the Student's keys are surrendered, the date a Student is evicted, or the date the Campus Living Resident Contract Cancellation Request form is complete and received by the Campus Living office. All requests for cancellation of this Contract must be submitted in writing to Campus Living, Jones Hall Office Suite 100, Greenville, NC 27858. Refunds due for campus housing, if any, in the event of cancellation are subject to the following terms and conditions:
a. Cancellation on or prior to May 31, 2011, will result in a refund of the $100 Advance Room Fee.
b. Cancellation after May 31, 2011, through June 30, 2011 will require the forfeiture of $75 from the $100 Advance Room Fee ($25 will be refunded)
c. Cancellation from July 1, 2011 through July 31, 2011, will require the forfeiture of the $100 Advance Room Fee.
d. Cancellation after July 31, 2011 for current students will require forfeiture of the $100 Advance Room Fee and a payment (referred as a "Contract Buy-Out") of a prorated amount of the Room Rate for each day the room was occupied plus fifty percent (50%) of the remaining balance due under the Contract after this prorated amount is paid. A Student may petition the Campus Living Appeals Committee (CLAC) for an exception to this fee structure on the grounds of financial exigency, or family or medical emergency. If a Student is approved for an exception to the normal cancellation fee structure by the CLAC, he/she will be required to pay the pro-rated amount of the Room Rate for the time the room was occupied plus the lesser of $400 or fifty percent (50%) of the remaining balance due under the Contract after the prorated amount due for each day of occupancy is paid. The decision of the CLAC is final.
4. Campus Dining Plans – Revision and Cancellation
a. Changes of meal plans are initiated only in the Campus Dining office located in Jones Residence Hall. A Student may cancel his or her meal plan only if he or she cancels the housing portion or is evicted from University Housing. Students who cancel this Contract after July 31, 2011, under the General Cancellation Terms (Section VII C. 3.d.) or who are evicted from Campus Housing will be charged a $150 fee for canceling their Campus Meal Plan in addition to any charges from the Campus Housing portion of the Contract.
b. Meal plans are refundable on a prorated basis less any Pirate Bucks funds used less any fees or charges provided herein, such as the buy-out fee and the service charge for changing to a smaller meal plan.
c. Students may make changes to their Fall Semester meal plans until the Friday after Labor Day. Students may make changes to their Spring Semester meal plans until the Friday after the Martin Luther King Holiday. There is a $25 service charge for changing to a smaller meal plan when a refund is requested; however, a total value rollover to a smaller plan will incur no service charges.
Students withdrawing or will not be attending ECU, do not need to appeal the contract or pay the full cancellation fee. Only ECU students are allowed to live in campus housing. Students who stop attending ECU will loose their Advanced Room Fee or be charged $100 cancellation fee (spring semester) plus be charged the prorated charges for the time spent in on campus housing based on when the student returns the keys to their room. Students not returning to ECU or are withdrawing during the semester should fill out a cancellation form at their Neighborhood Service Office. Students who indicate they plan to withdraw from the university and cancel their contract, who later do not withdraw, will be held to the terms of the contract.
Appeals of the cancellation policy fee structure are based generally based on financial exigency or family or medical emergency conditions only. Students only need to file an appeal if they feel they have grounds to be exempted from the contract cancellation fee structure.
Students who are granted an exception will still be required to pay a cancellation fee of $400, plus the pro-rated amount of the Room Rate for the time the room was occupied and the student was in possession of the room key. Once again, the decision of the Campus Living Appeal Committee is final.
The appeal letter should be signed and dated by the student making the request. Parents may submit support letters, but the appeal is based on student requests.
Students that are moving off campus before or during their appeal should include a contact address and phone number as part of their appeal letter. Parents may send an letter of support or documentation if they wish.
Students should be specific about their plans once they move out of housing, and how this plan will improve their situation. Students moving home should provide their parents address and a letter from family members confirming the move.
Our Address and Fax:
Campus Living Appeals Committee
Campus Living - Jones Hall
East Carolina University
Greenville, NC 27858
Fax: 252-328-4995
Appeals are based on the content of the appeal letter and documentation only, so students are encouraged to write in detail their request. All medical and other documentation should be attached. Medical and financial aid documents will be reviewed staff from Student Health and ECU Financial Aid. Incomplete requests will not be reviewed.
All information for an appeal MUST be in the Campus Living Office in Jones Hall by the " Appeal Letter and Records Due Date" to be considered by the next meeting. Any appeal that is not completed in time, will be reviewed at the next meeting. Decision dates are the day students can expect to hear back about their appeal. Students will be notified via their official ECU e-mail address. Students that are moving off campus before or during their appeal should include a contact address and phone number as part of their appeal letter.
Campus Living Appeal Committee Spring 2012- meeting dates.
Paperwork is due the Friday before each meeting.
Tuesday, Feb. 7, 2012
Tuesday, March 6, 2012
Tuesday, April 3, 2012
Appeal Decisions are sent via students official ECU e-mail in most cases.
