2008-2009
FACULTY SENATE
The fifth regular meeting of the 2008/2009
Tuesday, January 27, 2009, at 2:10
p.m. in the
AGENDA
I. Call to Order
II. Approval of Minutes
III. Special Order of the
Day
A. Roll Call
B. Announcements
C. Steve Ballard, Chancellor
Report on
Faculty Employment, to include a longitudinal profile of faculty tenure status
and tenure status of permanent and temporary faculty (by unit).
Link to Report
of the Task Force on Fixed-Term Appointments (9-06)
D. Marilyn
Sheerer, Provost for Academic and Student Affairs
E. Deirdre
Mageean, Vice Chancellor for Research and Graduate Studies
F. Catherine
Rigsby, Faculty Assembly Delegate
Report
on January 16, 2009, Faculty Assembly Meeting.
G. Jan
Tovey, Chair of the Faculty
H. Bill
Koch, Associate Vice Chancellor with Campus Operations
Written report on Parking and
Transportation
Link to Faculty
Senate Resolution relating to this report (12-02)
I. Question Period
IV. Unfinished Business
A. Academic
Standards Committee, Linda Wolfe
Approval of Foundation
Curriculum Courses for Humanities, as follows:
ASIA 2010/GRBK 2010 Great Books of
Modern China
GRBK 2400 Great Books of the Middle Ages and Renaissance
GRBK 2500 Great Books of the Enlightenment
GRBK 2600 Great Books of the 19th and 20th Centuries
B. Admission and Retention Policies Committee, Wendy
Sharer and Gary Levine
Proposed Revisions to the ECU Faculty Manual, Part V. Academic
Information,
Section I. Academic Procedures and
Policies in reference to class roll verification (attachment 1).
C. Committee on Committees, Tom Caron
First
D. Faculty Welfare Committee, Bruce Southard
Proposed Revisions to
the ECU Faculty Manual, Part VI,
Section II. Welfare and Benefits, in reference to hospitalization insurance (attachment 3).
E. Educational Policies and Planning Committee, Sandra Warren
1.
Request
for authorization to establish a new distance education degree program, MS
in Counselor Education, within the
2.
Request
for authorization to establish a new distance education degree, BS
in Industrial Distribution and Logistics,
3.
Request
for authorization to establish a new distance education degree program, BSBA
in Management,
4.
Request
for authorization to establish a new distance education degree program, BSBA
in Management Information Systems,
5.
Request
for authorization to establish a new distance education degree program, BSBA
in Marketing, Operations, and Supply Chain Management Concentration,
6. Proposed Revisions to the ECU Faculty Manual, Part V. Academic Information,
Section III. Curriculum Development (attachment 4).
VI. New
Business
Proposed Revisions to the ECU Faculty Manual, Appendix A., Faculty
Constitution, Section VII. Method of Election of the
January 27,
2009
Attachment
1.
ADMISSION AND RETENTION POLICIES COMMITTEE REPORT
Proposed Revisions to the ECU Faculty Manual, Part V. Academic
Information,
Section I.D. Class Roll Verification
(Deletions are noted in strikethrough
and additions are noted in bold print):
“D. Class
Roll Verification
Each semester, the
registrar sends class roll verifications to all instructors for each class they
teach. The purpose of these forms is to verify the accuracy of the lists of
properly registered students. Specific instructions for noting discrepancies
and returning the forms accompany the class roll verifications and should be
followed carefully.
Twice each semester—once near the
beginning of the term (prior to census day) and once near the mid-point of the
term—the registrar sends class roll verifications to all instructors for each
class they teach. The purpose of these forms is to verify the accuracy of the
lists of properly registered students. Specific instructions for noting
discrepancies and returning the forms will accompany the class roll
verifications and should be followed carefully.
Due to the significant impact
students’ enrollment status can have on their financial aid eligibility and the
amount of financial aid the university is allowed to disburse, timely
submission of these roll verification forms is essential. Faculty are expected
to complete and return these forms promptly.”
January
27, 2009
Attachment 2.
COMMITTEE ON COMMITTEES REPORT
First reading of proposed revisions to the Academic
University Environment Committee Charge
(Additions
are noted in bold print.)
“1. Name: University Environment Committee
2. Membership: 7 elected faculty
members.
(5 from the Division of Academic Affairs and 2 from the Division of Health
Sciences.)
Ex-officio members (with vote): The Chancellor or appointed representative, the
Provost or appointed representative, the Vice Chancellor for Health Sciences or
appointed representative, the Vice Chancellor for Administration and Finance or
appointed representative, the Vice Chancellor for Student Life or appointed
representative, the Chair of the Faculty, one faculty senator selected by the
Chair of the Faculty, and one student member from the Student Government
Association.
The chair of the committee may invite resource persons as necessary to realize
the committee charge. The chair of the committee may appoint such subcommittees
as deemed necessary by the chair.
3. Quorum: 5 elected members exclusive
of ex-officio.
4. Committee Responsibilities:
A.
The committee recommends policies to preserve, improve and advance the
general physical
environment of the University.
B.
The committee provides recommendations to mitigate the loss of habitat
that includes
repairing or replacing
landscaping of the university that have been displaced owing to planned
or unplanned actions.
C.
The committee makes recommendations relating to traffic flow patterns,
hardened sidewalk
designs, speed limits, and
parking facilities in and around the University campuses.
D.
The committee indexes and recommends policies for maintenance of those
trees of significant
size and type, culturally
historic landscape features, and ground covers possessing aesthetic,
historic, and/or environmental
value.
E.
The committee reviews potential and actual effect of university projects
upon water quality
and quantity, runoff, and
other physical impacts upon the community.
F. The committee shall be
familiar with the current
intended placement of
buildings and other construction approved by the Board of Trustees.
The Committee shall consult
with planning officers regarding future land use, changes to the
current master plan, and
future campus development.
G. The committee promotes sustainability efforts on campus, which
include energy and
resource conservation, recycling, and the reduction of waste.
H. The committee raises the awareness and promotes how sustainability
issues are included in the curriculum.
The committee also promotes how faculty research in areas
related to sustainability.
5. To Whom The Committee Reports:
The committee reports to the
6. How Often The Committee Reports:
The committee reports to the
7. Power Of The Committee To Act
Without
The Committee may draft reports, hold hearings, or seek advice as necessary.
8.
Standard Meeting Time:
The committee meeting time is scheduled for the fourth Thursday of each month.”
January
27, 2009
Attachment 3.
FACULTY WELFARE
COMMITTEE REPORT
Proposed Revisions to the ECU Faculty Manual, Part VI, Section II.
Welfare and Benefits,
A. Hospitalization Insurance
Revise Section II. Welfare and Benefits, A. Hospitalization
Insurance to read as follows:
(Deletions are noted in strikethrough):
“A. Hospitalization Insurance
Hospitalization insurance is provided for full-time or half-time
permanent employees through a statewide self-insured program known as the State
of The only exception would
be an employee starting in August with a nine-month contact. This
employee will receive his/her first paycheck in September and therefore
coverage would be effective the first of October. The employee may start
coverage September 1st but must pay the full cost. If an employee
enrolls when first eligible for coverage, there is no waiting period for basic
coverage. The only exception would be if the employee was being rehired within
12 months of separation as a state employee and did not continue health
insurance coverage. If the employee terminates employment with the last
workday occurring during the first half of the month, hospitalization coverage
will cease at the end of that same month. If the employee works as many
as half or more of the workdays of a month that termination of employment
occurs, hospitalization coverage may be extended through the following month.”
January
27, 2009
Attachment 4.
EDUCATIONAL POLICIES AND PLANNING COMMITTEE REPORT
Proposed Revisions to the ECU Faculty Manual, Part V. Academic
Information,
Section III. Curriculum Development
Current
curriculum development procedures are available online at:
https://author.ecu.edu/cs-acad/fsonline/customcf/facultymanual/part5/53.htm
Revise Part V. Section III.
Curriculum Development to read as
follows:
(Deletions
are noted in strikethrough and additions are noted in bold
print):
Curriculum development is a faculty responsibility. Curriculum
development in the academic affairs division is under the authority of the
chancellor and the provost. Curriculum development in the health sciences
division comes under the authority of the chancellor and the vice chancellor
for health sciences. Actions that require the approval of the
A. Who May Initiate
Curriculum Change?
Curriculum changes
include planning and establishing new programs, changing a program’s name,
moving programs, discontinuing programs, developing new courses and revising
courses and degree requirements. These changes may be initiated, prepared and
presented for review to all relevant ECU campus bodies by:
1. The curriculum committee or faculty of the department or school
that will house the program.
2. The department chairperson, school director or college dean of
the department, school or college that will house the program.
3. The provost or the vice-chancellor of health sciences.
4. The chancellor.
Curriculum and program development is a faculty responsibility.
Curriculum and program changes may be initiated, prepared, and presented for
review to all relevant ECU campus bodies by voting faculty as defined in ECU Faculty Manual, Appendix L. Development of new academic degree programs and
certificates of advanced study is governed by the policies and procedures of
the General Administration (GA), specified in Administrative Memorandum 406 and
in Administrative Memorandum 407 for Distance Education. Consultation with the
ECU Office of Academic Programs is recommended before preparing program
development requests. Instructions on
specific procedures and documents for curriculum and program development
proposals are available on the Office of Academic Programs website, http://www.ecu.edu/cs-acad/acadprograms/PoliciesForms.cfm.
The Academic Program Development Collaborative
Team, an advisory body to the Academic Council, collaborates with units to
strengthen program proposals and informs the Educational Policies and Planning
Committee of its recommendations to the Academic Council and to the dean of the
Graduate School concerning graduate programs under consideration. The Office of
Continuing Studies processes requests to deliver new and existing academic
programs through distance education. The chancellor has the final campus
authority on academic program decisions.
A. Definitions
1. Degree
Programs
A degree program is a program of study in a discipline
specialty that leads to a degree in that distinct specialty area at a
particular level of instruction. All degree programs are categorized
individually in the University's academic program inventory at the twelve-digit
CIP code level. As a general rule, a degree program requires coursework in the
discipline specialty of at least 27 semester hours at the undergraduate level
and 21 semester hours at the doctoral level. A master’s-level program requires
that at least one-half of the total hours be in the program area. Programs with
fewer hours are designated a concentration within an existing degree program.
Degree programs require the approval of the GA and the Board of Governors
(BOG). Minors and concentrations receive final approval at the campus
level.
2. Certificate
of Advanced Study Programs (CAS)
These programs usually require one year of study beyond the
master's degree and provide a higher level of licensure for public school
teachers and administrators. The licensure requirements for public school
teachers and administrators are defined by the State Board of Education. It is
the policy of the BOG to use the designation certificate of advanced study with
respect to all sixth-year programs established for public school personnel and
to authorize no EdS (specialist in education) degree programs beyond those now
in existence. All CAS programs are
categorized individually in the University's academic program inventory at the
twelve-digit CIP code level.
3. Other
Certificates
Certificates other than the CAS combine specific degree-credit
courses at the graduate or undergraduate level to provide professional
development. Certificates do not require
4. Teacher
Licensure Areas (TLA)
These are specific course clusters which meet licensure
requirements of the State Board of Education but do not lead to the conferral
of a particular degree or a certificate of advanced study. These may be at the
entry level or advanced level of teacher licensure. When an institution
receives authorization from the State Board of Education to offer a TLA, the senior vice president for academic affairs
of UNC-GA must be notified. A current inventory of teacher licensure programs
approved by the State Board of Education is available from the
B. Steps to follow, in order, in seeking campus approval to plan or
establish new programs, change a program’s name, move programs or discontinue
programs:
Obtain approval from the following:
1. Curriculum committee of the department or
school in which a program will be or is housed
(for proposals to create new programs or to rename or discontinue
existing programs) or curriculum committees of the departments or schools in
which a program is housed and to which it may be moved (for proposals to move
programs). Interdisciplinary programs will obtain approval of curriculum
committees in each of the units that will or do support the program (for
proposals to create new programs or to rename or discontinue existing programs)
or the curriculum committees of the units that support the program and that may
support the program (for proposals to move the program).
2. Voting faculty of the
department or school in which a program will be or is housed (for proposals to create new programs or to
rename or discontinue existing programs) or voting faculty of the departments
or schools in which a program is housed and to which it may be moved (for proposals
to move programs) and the code unit voting faculty of the department(s) or
school(s), if not identical with the department voting faculty.
3. Chairperson or
director of the department or school in which a program will be or is
housed (for proposals to create new
programs or to rename or discontinue existing programs) or chairpersons or
directors of the departments or schools in which a program is housed and to
which it may be moved (for proposals to move programs).
4. Curriculum committee
of the college in which a program will be or is housed (for proposals to create new programs or to
rename or discontinue existing programs) or curriculum committees of the
colleges in which a program is housed and to which it may be moved (for
proposals to move programs).
5. Dean of the college
in which a program will be or is housed
(for proposals to create new programs or to rename or discontinue
existing programs) or deans of the colleges in which a program is housed and to
which it may be moved (for proposals to move programs).
6. Provost or the
vice-chancellor for health sciences, as appropriate.
7. Academic Council.
8. Educational Policies
and Planning Committee:
(a) for a Notice of Intent to Plan, a Request for Authorization to
Plan a Degree Program or a Request for Authorization to Establish a Degree
Program the Educational Policies and Planning Committee makes a recommend to
the chancellor and reports its recommendation to the
(b) for a request to change the name of a program, move a program
or discontinue a program, the Educational Policies and Planning Committee
reports its recommendation to the
9. Chancellor.
The chancellor shall, at his or her discretion, communicate to the
OP his or her intention or request with respect to instructional program
developments and changes whose implementation requires authorization by the OP
and BOG.
Final approval of the Certificate of Advanced Studies rests
with the chancellor, after he or she receives notification of approval of the
program by the State Board of Education.
The chancellor of the institution then notifies the OP senior vice
president for academic affairs of the approval of the Certificate of Advanced
Studies.
B. Curriculum
Approval Process
Curriculum development
includes developing courses and requirements for
new academic programs, and developing and revising courses and requirements for
existing programs.
The following is the order for
seeking campus approval for undergraduate curriculum changes (1000-4000-level):
§ Curriculum committee of dept/school in which the program is/will be
housed;
§ Voting faculty of dept/school in which the program is/will be housed;
§ Academic Standards (if requesting Liberal Arts Foundations Curriculum
Credit);
§ Writing Across the Curriculum Committee (if requesting Writing Intensive
credit);
§ Communicate with units and programs that may be directly or indirectly
affected by the curriculum;
§ Chairperson/director of dept/school in which the program is/will be
housed;
§ Curriculum committee of the college in which the program is/will be
housed and TLA proposals to
Council on Teacher Education;
§ Dean of the college in which the program is/will be housed;
§ University Curriculum Committee;
§
§ Chancellor
The following is the order for seeking campus approval for graduate curriculum changes (5000-level and above):
§
Curriculum committee of dept/school
in which the program is/will be housed;
§
Voting faculty of dept/school in
which the program is/will be housed;
§
Communicate with units and programs
that may be directly or indirectly affected by the curriculum;
§
Chairperson/director of dept/school
in which the program is/will be housed;
§
Curriculum committee of the college in
which program is/will be housed and TLA proposals to Council on Teacher
Education;
§
Dean of the college in which the
program is/will be housed;
§
Graduate Curriculum Committee;
§
§
Chancellor
C. Program
Development.
Program
development is governed by policies and procedures of the OP. These policies
and procedures are stated in OP Administrative Memorandum 406. Memorandum 406
can be found at the OP web site at http://intranet.northcarolina.edu/docs/aa/reports/plan_intent/Mem406.pdf.
To
assist institutions preparing to plan new programs, OP Division of Academic
Affairs provides a link to the CIP taxonomy (an up-to-date Academic Program
Inventory for UNC institutions at http://www.northcarolina.edu/content.php/aa/index.htm.
Institutions planning a new degree program will be expected to contact other
institutions awarding the proposed degree during the planning process regarding
their experience with program productivity (applicants, majors, job market,
placement, etc.).
C-1. Kinds of Programs:
Degree Programs:
A degree program is a program of study in a discipline specialty
that leads to a degree in that distinct specialty area at a particular level of
instruction. All degree programs are categorized individually in the
University's academic program inventory at the six-digit CIP code level. As a
general rule, in order to be considered for degree program status, a course of
study should require coursework in the proposed program area of at least: 27
semester hours at the undergraduate level; half the total hours required at the
master’s level; 21 semester hours at the doctoral level. Anything less than
this within an existing degree program should be designated a concentration, a
decision that can be made at the campus level.
Although in general a discipline specialty is represented by a
four-digit CIP, the level of disaggregation in some of the CIP codes is such
that consultation through Academic Affairs with the appropriate staff person in
the OP is recommended before submitting any request for a new degree program if
there are any questions about its classification or categorization.
Certificate of Advanced Study Programs
(C.A.S.):
These programs usually require one year of study beyond the
master's degree and provide a higher level of licensure for public school
teachers and administrators. The basic licensure requirements for public school
teachers and administrators are defined by the State Board of Education. It is
the policy of the Board of Governors to use the designation "Certificate
of Advanced Study" with respect to all sixth-year programs established for
public school personnel and to authorize no Ed.S. (Specialist in Education)
degree programs beyond those now in existence.
Other Certificates:
These other certificates combine specific degree-credit courses at
the graduate or undergraduate level to provide professional development for
practitioners.
Teacher Licensure Areas (T.L.A.)
These are specific course clusters in approved teacher licensure
areas which meet licensure requirements of the State Board of Education but do
not lead to the conferral of a particular degree or a Certificate of Advanced
Study. These may be at the entry level or advanced level of teacher licensure.
When an institution receives authorization to offer a T.L.A. from the State
Board of Education, the senior vice president for Academic Affairs should be
notified. A current inventory of teacher licensure programs approved by the
State Board of Education is available from the North Carolina Department of
Public Instruction.
C-2. The Review
Required for Creating Different Kinds of Programs:
Kinds of programs addressed herein: Minors and Concentrations,
Certificates of Advanced Study and Other Certificate Programs, Baccalaureates
and Master’s degrees, Doctoral degrees and First Professional degrees in law,
education, dentistry, medicine, pharmacy, and veterinary medicine. For the
procedure to be followed by the body seeking to plan or establish one or more
of the kinds of programs covered herein see the appropriate sub-section below
and Section III.B, above.
For Strategic Planning,
a letter of intent to plan a new program should be submitted to the provost or
to the vice chancellor for health sciences, as appropriate, prior to preparing
a Notice of Intent to Plan or a Request for Authorization to Plan a new
program.
(i) Minors and
concentrations:
(a)
Campus approval is not required in order to plan.
(b) Campus review of the material presented in a proposal to
establish a minor or concentration that states the requirements of and
justification for the minor or concentration (see the steps listed in III.B,
above).
( c ) The authority to establish new minors and concentrations is
delegated to the ECU chancellor by the OP.
(ii)
Certificates of Advanced Studies or other certificate programs:
(a)
Campus review and approval of the material presented in a Notice of Intent to
Plan document (see Section C-3, below) is required prior to beginning to plan.
To initiate campus review, follow the steps listed in Section III.B, above. Upon approval by the chancellor, a Notice of
Intent to Plan is submitted to the OP. (See Administrative Memorandum 406,
Appendix A.)
(b) Notification
of intent to plan may be sent to the OP Division of Academic Affairs at any
time but must be sent at least six months prior to the date of establishment.
(c) Authorization to establish new Certificates of Advanced
Study is delegated to the chancellor, who should notify the OP senior vice
president for Academic Affairs when the program has been approved by the State
Board of Education and the date of program implementation established. The
chancellor should also notify the senior vice president when other certificates
(e.g., the combination of specific degree-credit courses to provide
professional development for practitioners) are established, providing the
title of the certificate and the title and level of courses included in the certificate.
(iii)
Baccalaureate and Master’s programs:
(a)
Campus review and approval of the material presented in a Notice of Intent to
Plan document (see Section C-3, below) is required prior to beginning to plan.
To initiate campus review, follow the steps listed in Section III.B, above. Upon approval by the chancellor, a Notice of
Intent to Plan is submitted to the OP. (See Administrative Memorandum 406,
Appendix A.)
(b) Notification of intent to plan may be sent to the
OP Division of Academic Affairs at any time but must be sent at least six
months prior to the proposed date of establishment. Following submission
of the Notice of Intent to Plan to the OP,
(c) Campus review and campus, OP and BOG approval of the material presented in
a Request for
Authorization to Establish a New Degree Program document
is required prior to establishing a new baccalaureate or master’s program (see
Section C-4, below, and OP Administrative Memorandum 406, Appendix C.). To initiate review, follow the steps listed in Section
III.B, above. A request to establish a master’s or C.A.S. program also will be
submitted to the
(d) Upon approval by the chancellor, the chancellor
notifies the OP senior vice president. The BOG has final statutory
responsibility to authorize changes in the academic programs of the constituent
institutions.
(iv)
Doctoral and First Professional programs:
(a) Campus review and approval of the material presented in a Request for
Authorization to Plan document is required prior to beginning to plan (see
Section C-3, below and OP Administrative
Memorandum 406, Appendix B). To initiate campus
review, follow the steps listed in Section III.B, above. With the
approval of the chancellor, a Request for
Authorization to Plan may be submitted to the OP.
(b) Requests for authorization to plan may be submitted annually to the OP by a
fixed date established by the OP senior vice president for Academic Affairs.
Upon approval by the chancellor, the OP senior vice president receives the plan
and the Board of Governors decides whether to grant authorization to plan.
Following authorization to plan,
(c) Campus review and campus, OP and BOG approval of the material presented in
a Request for Authorization to Establish a New Degree Program document is
required prior establishing a new program (see Section C-4, below, and OP
Administrative Memorandum 406, Appendix B.). To initiate review, follow the
steps listed in Section III.B, above. A request to establish a doctoral or
first professional program will be submitted to the
(d) Upon approval by the chancellor, the chancellor
notifies the senior vice president in the OP. The BOG has final
statutory responsibility to authorize changes in the academic programs of the
constituent institutions.
(v) New Degree Program Classified
with the Same Six-Digit CIP Code as a Currently Authorized Program at the Same
Level:
Requests for authorization to establish a new degree program that would be
properly classified with the same six-digit CIP code as a currently authorized
program at the same level, provided it will require no additional resources,
may be made at any time by letter from the chancellor to the OP senior vice
president for Academic Affairs. The review process is the same as listed in C-2(iv)
immediately above. (See Section C-4, below, and OP Administrative Memorandum
406, Appendix D.)
Upon receipt of
the notification of intent to plan or request for authorization to plan, the OP
division of academic affairs will 1) acknowledge receipt of the notification;
2) provide any additional information not yet posted regarding location of
similar programs; and 3) add this program-planning activity to a list that will
be maintained by Academic Affairs and made accessible to all UNC institutions.
All UNC institutions are expected to consult this list periodically to remain
informed about programs being planned by other UNC institutions.
Authorization from the OP to plan a new degree program
does not constitute a commitment on the part of the Board of Governors to
approve a subsequent request to establish the program. Such authorization
constitutes clearance for the institution to document and further justify the
need and demand for the proposed program. After an
institution receives authorization to establish a new degree program from the
OP, it must submit two progress reports to the OP senior vice president. The
first such report will cover the first one to two years of implementation, and
the second report will cover the first three to four years of operation of the
program. Both reports will include information on the extent to which an
institution has met projected enrollments and degrees conferred and, if
start-up funds were provided, will report on the readiness of the program to
continue once start-up funds are discontinued (generally, at the end of the
third year). These reports will be submitted as a part of the institution's
biennial long-range planning submission.
C-3. The Notice of Intent to Plan and the Request for Authorization to
Plan:
To request permission to plan a new program, a document entitled “Notice of Intent to Plan” is
prepared for undergraduate, master’s, C.A.S. and other certificate programs
(see OP Memorandum 406 Appendix A). A
document entitled Request for Authorization to Plan is prepared for doctoral
and first professional degree programs (see OP Memorandum 406 Appendix B). The appropriate document is submitted to the
curriculum committee of the department in which the program will be housed.
See section III.B, above, for a list of the
steps to be followed when seeking campus approval of a request for permission
to plan or a request for authorization to plan a new program. The Notice of
Intent to Plan or Request for Authorization to Plan shall describe the proposed
degree program and how it fits into the institution’s mission and strategic
plan. This document shall present a justification
for the program’s duplication of other programs if similar programs already
exist in the UNC system.
A Notice of Intent to Plan or Request for Authorization to Plan document shall
include all information requested by the OP as well as evidence that the
planned degree activity is a priority in the unit’s strategic/operational plan,
the relevant school and college strategic plan, the appropriate division
strategic plan (academic affairs or health sciences), and the ECU strategic
plan. In addition, preliminary budget
projections must indicate that the proposed program will generate at least
enough student credit hours to support itself or explain how it will generate
additional non-enrollment based resources to cover the balance needed to
support the program. Finally, the
document shall include evidence that the administrators of other academic and
administrative units that may be affected by the implementation of the new
program have been consulted. These
administrators include, but are not limited to, department chairs, school directors
and college deans, the library director(s) (Joyner and/or Laupus), the director
of information technology and computing services, and the director of planning
and institutional research. If the
request is for a post-baccalaureate program, additional information may be
required by the Graduate School Administrative Board.
C-4. The Request for Authorization to Establish:
After the Notification of Intent to
Plan has been filed with the OP or when
the OP grants a Request for Authorization to Plan, the provost will advise the
group responsible for the Notice of Intent to Plan or for the Request for
Authorization to Plan to create a proposal requesting authorization to
establish the new degree program (excepting minors, concentrations and C.A.S.
programs, none of which requires OP approval). The proposal shall address the
following concerns: program description, program justification, projected
enrollment, degree requirements, faculty required to deliver the program,
library resources required, facility resources required, and budget resources
required to deliver the program. Budget projections must indicate that the
proposed program will generate enough student credit hours to support itself or
explain how it will generate additional non-enrollment based resources to
support itself.
In general, the OP expects that funding to support new degree
programs will be provided through a combination of internal reallocations,
enrollment increase funds, and external grants. Where appropriate (i.e., in
cases where there is convincing evidence of potential for program success if
initial support is provided) and when central funds are available, start-up
funds may be provided, generally for no more than three years, with the
expectation that the program will ultimately be self-sustaining and the
start-up funds will be returned and recycled for the use of other UNC programs.
In cases where the allocation of start-up funds is appropriate but they are not
immediately available, recommendation from the OP of approval of the program
may be delayed until such funds are available.
The persons responsible for creating the
proposal requesting permission to establish a new program shall consult with
the administrators of other academic and administrative units that may be
affected by the implementation of the new program. These administrators include, but are not
limited to, department chairs, school directors and college deans, the library
director(s) (Joyner and/or Laupus), the director of information technology and
computing services, and the director of planning and institutional research. A
record of the outcome of said consultations will be included in the
proposal.
If the request is for a post-baccalaureate
program, additional information may be required by the Graduate School
Administrative Board. In addition to
submitting the proposal to establish a new degree program for approval, the
proposed degree requirements and any new and/or revised courses must be
submitted to the appropriate curriculum committees for approval.
Requests for authorization to establish a new degree program that
would be properly classified with the same six-digit CIP code as a currently
authorized program at the same level, provided it will require no additional
resources, may be made at any time by letter from the chancellor to the senior
vice president for Academic Affairs. (This category of program is comparable to
what was formerly called a "track." To avoid the confusion that
prevailed in the past over this designation, that term will no longer be used.
However, programs with the characteristics of a track [e.g., a common
"core" of courses shared with the other program in that CIP code, but differentiating by as much as 27 s.h. (baccalaureate)
or 50 percent (graduate)] may be authorized by the
senior vice president.) A copy of the curriculum of the current degree program
should be submitted along with the curriculum of the proposed new degree
program. It should be consistent with the guidelines for the number of semester
hours in the program area (OP Administrative memorandum 406, Appendix C,
Section 3). The format for requesting authorization
to establish a new degree program in the same area as a previously authorized
degree program is included in Appendix D of Administrative memorandum 406.
D. Changes to Existing Programs.
D-1. Request for authorization to
change the name or title of an existing program.
(i) The campus review of a request to change a
name or title of a degree program follows the steps in Section III.B, above.
(ii) Upon
approval by the chancellor, the chancellor notifies
the senior vice president in the OP. The BOG has final authority to
authorize a change in the name or title of a degree program.
D-2.
Moving an Academic Degree or Certificate Program
(i) The review of a request to move a program
follows the steps in Section III.B, above.
(ii)
After the request for authorization to move a degree program goes through the
campus review procedures and is approved by the chancellor, the chancellor
notifies the OP senior vice president.
D-3.
Discontinuation of an Academic Degree or Certificate Program
Recommendations to discontinue
initiated on campus (see III.A, above) follow the procedures in (a), below.
Recommendations to discontinue a program identified by the BOG as failing to
meet its productivity criteria follow the procedures in (b) below.
(a) Discontinuation recommendation initiated on
campus:
(i) The review of a request to
discontinue a degree program follows the steps in Section III.B, above.
(ii) After the request for
authorization to discontinue a degree program goes through the campus review
procedures and is approved by the chancellor, the chancellor notifies the
senior vice president in the Office of the President.
(iii) Requests for authorization to discontinue a
degree program may be made by letter from the chancellor to the OP senior vice
president at any time, giving the effective date of discontinuation and
explaining the reason for the request. The senior vice president will request
the concurrence of the Committee on Educational Planning, Policies, and
Programs and (through it) the approval of the Board of Governors. Students
enrolled in discontinued degree programs must be allowed to complete their
courses of study within a reasonable period of time. Notice of discontinuation
of C.A.S. programs or other certificates may be submitted to the senior vice
president for Academic Affairs at any time. The party initiating the request to
discontinue a program will prepare a statement of justification.
(1) Review Criteria:
As part
of its preparations for revision of the UNC BOG, Plan the Office of the
President conducts a review of academic program productivity. This review is
conducted in the spring of odd-numbered years. The Guidelines and Criteria used
by the OP to identify programs with low productivity are as follows:
(i)
Bachelor's degree programs: the number of degrees awarded in the last two years
is 19 or fewer -- unless upper division enrollment in the most recent years
exceeds 25, or degrees awarded in the most recent year exceeds 10.
(ii)
Terminal master's degrees: the number of degrees awarded in the last two years
is 15 or fewer -- unless enrollment in the most recent years exceeds 9. Ed.S.
and CAS programs: the number of certificates awarded in the last two years is
15 or fewer -- unless enrollment in the most recent year exceeds 9.
(iii)
Doctoral degree programs: the number of degrees awarded in the last two years
is 5 or fewer -- unless enrollment in the most recent year exceeds 18, or the
number of degrees awarded in the most recent year exceeds 2.
(2) Review
Procedures:
(i)
Notification of the programs to be reviewed usually occurs in February of
odd-numbered years with the full campus response being due to OP in mid-May.
(ii)
Once the campus is notified that a program needs be reviewed at the system
level, the administrator of the unit housing the program is asked to prepare a
response to the low productivity notification.
(iii)
The faculty associated with the program shall be consulted by the unit
administrator in preparing the response.
(iv) The
response is forwarded to the provost or to the vice chancellor for health
sciences, as appropriate.
(v) If a
decision is made by the provost or to the vice chancellor for health sciences
to discontinue a program, the response and the justification for the decision
is forwarded to the Educational Policies and Planning Committee.
(vi) The
Educational Policies and Planning Committee makes a recommendation to the
chancellor and reports its recommendation to the
(vii) The chancellor
shall communicate to the OP his or her recommendation with regard to any
program whose discontinuation requires OP and
BOG authorization.
Recommendations
for new courses, course revisions, changes in degree requirements, new and
revised degree concentrations/options, academic concentrations, changes in
admission requirements to degree programs, creation, deletion or revisions to
minors and honors courses and programs may originate in the various
departments, schools and colleges, within
interdepartmental committees, or at the dean or provost level.
Undergraduate
programs and courses (numbered 4999 and below) require approval by the
following: code unit curriculum committee and voting faculty, the college or
school curriculum committee (if the college or school is not the code unit and
has a curriculum committee), the University Curriculum Committee, the
Graduate programs and
courses (numbered 5000 and above) require review by the following: code unit
graduate curriculum committee, the Graduate Curriculum Committee, the Graduate
Administrative Board, the provost or the vice-chancellor for health sciences,
as appropriate, and the chancellor.
C. Program
Development Approval Process
Program development includes developing new
academic degree programs, minors, certificates, and new concentrations within
existing degree programs, as well as requesting degree title changes, and
moving or discontinuing programs.
1. New Degree Programs
Proposals for new academic degrees
must include a list of all UNC and private in-state institutions that offer the
same or a similar degree. Program planners are expected to contact
those institutions regarding their experience with program productivity
(applicants, majors, job market, placement, etc.). To facilitate this
portion of the planning process, the UNC-GA Division of Academic Affairs
provides a link to the UNC Academic Program Inventory and a link to program
inventories for other in-state institutions. In addition, proposals
must include the Classification of Instructional Programs code under which
the proposed program is to be classified. Faculty should allow ample time
for review of proposals at all levels.
The approval process
to plan or establish new undergraduate or graduate degree programs involves three
distinct steps:
Step
I: Notification of Intent to Plan (NIP)
for bachelor's or master's; Request for Authorization to Plan (RAP) for
doctoral
Step II: Program Requirements/Course Approval
Step III: Request for Authorization to Establish (RAE)
In Step I, the appropriate planning document (NIP for
bachelor's or master's; RAP for doctoral) is submitted in the following order for seeking campus approval:
§
Consultation with Academic Program Development Collaborative Team
In Step II, the approval of new degree requirements and
courses is completed as specified above in “Curriculum Approval Process” for
undergraduate and graduate programs.
In Step III, a request for authorization to establish a
bachelor's, master's, or doctoral program is submitted in the following order for seeking campus approval:
§
Consultation with Academic Program
Development Collaborative Team;
§
Curriculum committee of dept/school
in which the program is/will be housed;
§
Voting faculty of dept/school in
which the program is/will be housed;
§
Chairperson/director of dept/school
in which the program is/will be housed;
§
Curriculum committee of the college
in which the program is/will be housed; TLA proposals to Council on Teacher
Education;
§
Dean of the college in which the
program is/will be housed;
§
University Curriculum Committee
(bachelor’s programs) or Graduate Curriculum Committee;
§
External review (master's and
doctoral programs only);
§
§
Educational Policies and Planning
Committee;
§
§
Chancellor
2. New Minors, Certificates,
Concentrations; Degree Title Changes; Discontinuing Programs
The following is the
order for seeking campus approval for undergraduate or graduate minors,
certificates, concentrations, degree title changes, and discontinuing a
program.
▪ Curriculum
committee of dept/school in which the program is/will be housed;
▪ Voting
faculty of dept/school in which the program is/will be housed;
§
Chairperson/director of dept/school
in which the program is/will be housed;
§
Curriculum committee of the college
in which the program is/will be
housed; TLA proposals to Council on
Teacher Education;
§
Dean of the college in which the
program is/will be housed;
§
University Curriculum Committee (for
undergraduate) OR Graduate Curriculum Committee (for graduate);
§
§
Educational Policies and Planning
Committee;
§
§
Chancellor
3. Moving Programs
The following is the
order for seeking campus approval for moving a program.
▪ Curriculum
committee of dept/school in which the program is currently and will be housed;
▪ Voting
faculty of dept/school in which the program is currently and will be housed;
§
Chairperson/director of dept/school
in which program is currently and will be housed;
§
Curriculum committee of the college
in which program is currently and will be housed; TLA proposals to Council on
Teacher Education;
§
Dean of the college in which the
program is currently and will be housed;
§
University Curriculum Committee (for
undergraduate) or
§
§
Educational Policies and Planning
Committee;
§
§
Chancellor
4. Process Completion
The proposing academic unit, in collaboration with the
Office of Academic Programs, prepares the final version of undergraduate and
graduate program requests for the chancellor’s consideration. Once the
chancellor has made an affirmative decision, the Office of Academic Programs
submits the new program request and chancellor’s communiqué to UNC GA.
(Editorially
revised Section III.B. October 2003)”
January
27, 2009
Attachment
5.
NEW BUSINESS
Proposed
Revisions to the ECU Faculty Manual, Appendix
A., Faculty Constitution, Section VII. Method of Election of the
Revise Section
VII. Method of Election of the
(Additions are noted in bold
print):
“Each
senator shall serve a two-year term.
Senators may be elected to succeed themselves twice. After a lapse of one year following the
expiration of this third term, they will again be eligible for election. The seat of an elected senator who fails to attend
more than three consecutively held meetings of the