2008-2009
FACULTY SENATE
The third regular
meeting of the 2008-2009
FULL AGENDA
I. Call
to Order
II. Approval
of Minutes
September
9, 2008 and October
7, 2008
A. Roll Call
B. Announcements
C. Steve Ballard, Chancellor
Annual Report on Research and Updates on Activities with the
Carnegie
Engagement Classification and UNC Tomorrow Phase II
E. Janice Tovey, Chair of the Faculty
Further discussion on
the Strategic
Enrollment Management Task Force Report
F. Approval
of the Fall 2008 Graduation Roster, including honors program graduates.
G. Hunt
McKinnon, Faculty Assembly Delegate
Report on the October
24, 2008, Faculty Assembly Meeting
H. Question
Period
IV. Unfinished Business
A. Academic Standards Committee, Linda
Wolfe
Requests
from the Administrative Service Learning Committee (attachment 1)
B. Educational Policies and Planning
Committee, Sandra Warren
1.
2. Request for Authorization to Establish New
Distance Education Degree Program for a MAEd
in Family and Consumer Sciences Education in the Department of Child
Development and Family Relations
3. Notification
of Intent to Plan (Distance Education) BSBA
in Management in the
4. Notification
of Intent to Plan (Distance Education) BSBA
in Management Information Systems in the
C. Faculty Grievance Committee, Matt Mahar
Overview of 2007-2008 Committee
Activities (attachment 3)
V. Report of Committees
A. Academic
Standards Committee, Linda Wolfe
1. Proposed new “NR” grade (attachment 4)
2. Approval of Foundation Curriculum
Course for Humanities, ENGL 3920: Film Theory and Criticism
B. Educational
Policies and Planning Committee, Sandra Warren
1. Proposed Guidelines
for Unit Academic Program Review (38 pages)
2. Proposed Guidelines for Reviewing Low
Productivity/Low Enrollment Programs (attachment 5)
For information, links to two General Administration memorandums are provided.
·
July 2008
Memorandum on Budget
(page 2 of attachment
2)
·
September 2008
Memorandum on Productivity
Study
3. Proposed Change
in Placement of Military Programs, including minors in Professional Officer
Course (Air Force) and
Military Science (Army) into the
4. Proposed Change
in Name of the Master’s Degree in Speech Language Pathology to
Communication Sciences
and Disorders.
C. Research/Creative
Activity Grants Committee, Paul Gares
Revised
Guidelines for the 2009/2010 Research/Creative Activity Grants (attachment 6).
D. University
Curriculum Committee, Jane Manner
Curriculum
matters contained in the September
11, 2008 and October
9, 2008 meeting minutes.
E. University
Environment Committee, Jill Twark
Resolution on Green Spaces and Heritage Trees (attachment 7).
VI. New Business
Faculty Senate Agenda
November 4, 2008
Attachment 1.
ACADEMIC STANDARDS COMMITTEE REPORT
Requests from the
Administrative Service Learning Committee
The Academic Standards Committee approved
and is forwarding to the
Service
Learning Criteria
A
service learning course should meet the following criteria or guidelines:
1)
Integrate the service with course content. The service component
should support the academic focus of the course.
2)
Involve students in service that meets community needs. The
3)
Provide structured opportunities for reflection such as writing
assignments, discussions, presentations, or journals.
4)
Provide a clear explanation (in the syllabus) of both academic and
service expectations and how the performance in the course will be graded.
5)
Clarify that while service is an integral part of the course
academic credit is for demonstrated learning.
“SL” Designation
The purpose of the “SL” designation,
to be included in the University Undergraduate Catalog for all courses approved
by the Administrative Service Learning Committee, is to ensure that students
are advised that extra time is required of the “SL” course and not sign up for
more than one if they feel they do not have the time to invest in more than one
“SL” course per semester.
SL Designation Form
SERVICE LEARNING
COURSE SUBMISSION FORM
Check one: ____ New Course ____ Renewal
College,
Department or Program(s) ____________________________________________
Course Number
________________ Section # ___________ Credit Hours ____________
Course
Title _______________________________________________________________
Will all
sections of this course have service learning?
Yes ___ No ___
Instructor
_______________________________ Email _____________________________
Semester(s)
Offered ________________________________________________________
Anticipated
Enrollment ______________
Please include the following
information and documentation when submitting a proposed course:
1.
A
course syllabus and comprehensive list of readings
2.
A
brief description of the course, learning objectives, and how learning will be
assessed
and how the course meets the
five criteria for service learning
3.
A
list of proposed service learning activities
4.
Please
inform your department chair.
Faculty Signature ___________________________________ Date
______
SERVICE LEARNING COURSE
SUBMISSION PROCESS
Faculty
members interested in obtaining a service learning designation for their
courses are invited to submit a service learning course proposal form and
syllabus for review by the University Service Learning Advisory Committee. Courses approved for the “SL” designation
will be listed as such in the catalog.
Why
get a SL Designation?
1)
Many students consider service learning a transformative way to learn and grow
while others may want the credits to satisfy requirements proposed for the
Leadership and Service certificate or portfolio, or the honors program. Students find that this documentation also
helps when they seek employment and/or apply to graduate school. The SL
designation will be recorded on student transcripts.
2)
Faculty members who are familiar with service learning serve as a peer review
committee for service learning course submissions. The committee reviews proposals and syllabi
to ensure they meet the five criteria listed below, and also offers suggestions
and constructive input as needed to make the service-learning experience a
positive one for all involved.
3)
The SL designation helps ECU collect information, report, and recognize the
important contributions that our faculty make to the community.
Support
for Faculty Who Incorporate Service Learning:
1)
The Volunteer and
2) Orientation sessions for your students at the
beginning of each semester to introduce your students to service learning and
to answer their questions about community partners, logistics, and safety.
3)
Free liability insurance for your students. This insurance provides liability
insurance if students damage people or property while performing service at the
agency. The policy also provides limited coverage for motor-vehicle accidents
and personal injury. Students must complete a registration form to be eligible
for insurance coverage.
4)
The Volunteer and
5)
Assessment opportunities for the service learning component of your course by
the Volunteer and
How
to Apply for a SL Designation: Submit the SL Course Proposal Form with your
syllabus to the University Service Learning Committee by the appropriate
deadline (listed below). The form should be sent to: Linner Griffin, Associate
Vice Chancellor for Academic Programs.
The committee will review your proposal/syllabus/assignments to make
sure they meet the criteria listed below. The criteria have been adapted from
the national standards that have been established by Campus Compact.
What is Service Learning? ECU’s Definition
Service
learning is a method of instruction that has the benefit of meeting academic
course objectives and helping students develop a sense of engagement and social
responsibility. All volunteer hours and service hours are not service
learning. Service learning courses
should meet the following broad guidelines:
1)
service learning is structured within a course and has a formal,
academic curriculum that is rooted in the discipline in which the course is
being offered;
2)
the course contains a set of organized community-based
learning activities through which
students directly serve a constituency as a means to address an identified
community need;
3)
the course provides structured opportunities for students to
formally connect their service activities to the course curriculum and to
broader social issues through reflective methods.
THE
FIVE CRITERIA FOR A SERVICE LEARNING COURSE
A
service learning course should meet the following criteria or guidelines:
1) Integrate
the service with course content. The service component should support the
academic focus of the course.
2) Involve
students in service that meets community needs. The
3) Provide
structured opportunities for reflection such as writing assignments,
discussions,
presentations, or journals.
4) Provide
a clear explanation (in the syllabus) of both academic and service expectations
and
how the performance in the course will be graded.
5) Clarify
that while service is an integral part of the course academic credit is for
demonstrated
learning.
SERVICE
LEARNING INTENDED OUTCOMES
While
each course will have learning objectives, through the service experience
students will gain one or all of the following:
1)
Awareness of community & social issues
2)
Respect for people and diversity in all its forms
3)
Greater self leadership which includes understanding critical
issues and different perspectives, developing empathy, developing critical thinking,
and personal development
It is recommended that service learning courses be assessed
at the end of the semester using the service learning survey forms provided,
compiled and reported by the Volunteer and
Faculty Senate Agenda
November 4, 2008
Attachment 2.
EDUCATIONAL POLICIES AND PLANNING
When
Library Science was administratively relocated to the
The
·
Autonomy
sufficient to assure the intellectual content and development of its program
and curriculum
·
Autonomy
sufficient to assure the selection, evaluation, and promotion of its faculty
·
Autonomy
sufficient to assure the planning, allocation and use of financial/other
resources and administrative support
in the attainment of MLS degree objectives and
goals
Because of
the current and inherent
Given these conditions, during the 2007-2008 academic year
members of the LSIT Department met regularly to discuss options for aligning
the program to meet the accrediting body’s standards. As a body, the faculty members in the
department proposed to make the Library Science program a separate department
within the
Subsequently, the Instructional Technology program
coordinator, IT faculty members, plus the interim dean and assistant dean met
with Department chairs and faculty members representing each of the following
1.
Business
and Information Technologies Education
2.
Counselor
and Adult Education
3.
Curriculum
and Instruction
4.
Mathematics
and Science Education
These meetings and discussions were conducted during the
period of November 27, 2007
through February 13, 2008.
From these discussions and meetings, the IT faculty unanimously agreed
to seek merger into the Department of Mathematics and Sciences Education. Subsequently, the chair of the MSED
department scheduled several meetings of the faculty in the department
including the faculty members from the IT program areas. At those meetings the faculties jointly
agreed that the inclusion of the Instructional Technology program into the
Department of Math and Science Education could strengthen each of the three
program areas: Math Education, Science Education, and Instructional
Technology. With the added need to
develop quality Math and Science teachers in
On March 5,
2008, the faculties met to officially propose merging the IT faculty members
and programs, courses, and proportion of the budgets and resources that support
the IT program with the Department of Mathematics and Science Education. It is from these discussions that a formal
meeting of the two faculties was held on March 24, 2008. Prior to that meeting; an official proposal
to merge the programs into a single department (Mathematics Education Science
Education, and Instructional Technology programs) was jointly developed by the
faculties on March 8, 2008, discussed and disseminated according to the
provisions of Appendix L of the Faculty Manual (March 14, 2008), and on March
24, 2008, a secret ballot was conducted on the proposal. At that time, the tenured Instructional
Technology program area faculty and the tenured Math and Science Education
faculty voted unanimously to include the Instructional Technology program
within the current Department of Math and Science Education.
Following those votes, the proposal to establish the Library
Science program as a department within the
Timeline of
events - Below you will find a timeline of events that led to these two
actions.
|
June 20,
2007 |
Initial
discussion with Interim Dean Swope about the need for the Library Science
program being an autonomous |
|
July 3,
2007 |
Meeting with
Interim Dean Swope, Lynne Davis, Larry White and Al Jones |
|
August
23, 2007 |
Meeting
with Interim Dean Swope, Larry White and Al Jones |
|
August
28, 2007 |
Meeting
with Interim Dean Swope, Larry White and Tricia Anderson |
|
September
7, 2007 |
Meeting
with LSIT faculty to discuss the need for the Library
Science program being an autonomous |
|
September
14, 2007 |
Library
Science program retreat |
|
October
12, 2007 |
Instructional
Technology program retreat |
|
October
22, 2007 |
Meeting
with LSIT faculty to continue discussion |
|
November 2, 2007 |
Meeting
with LSIT faculty to discuss official restructuring
initiative |
|
November 6, 2007 |
LSIT tenured faculty members unanimously voted to approve the recent
LSIT restructuring initiative |
|
November 27, 2007 - December 11, 2007 |
Meeting with four COE department chairs |
|
January 18, 2008 |
Meeting with C&I Leadership team meeting |
|
January 24, 2008 |
Instructional Technology program area faculty discuss next steps |
|
February
11, 2008 |
Meeting
with COAD faculty |
|
February
12, 2008 |
Meeting
with BITE faculty |
|
February
13, 2008 |
Meeting
with MSED faculty |
|
February
19, 2008 |
Instructional Technology program area faculty discuss next steps |
|
February
22, 2008 |
Meeting
with Ron Preston, Sandra Warren and Interim Dean Swope |
|
March 5,
2008 |
Meeting
with MSED faculty to discuss official proposal |
|
March 24, 2008 |
MSED and IT tenured faculty members unanimously voted to approve
the inclusion of the Instructional Technology program into the current MSED
department |
|
April 17-22, 2008 |
|
November 4, 2008
Attachment 3.
FACULTY GRIEVANCE COMMITTEE REPORT
Overview of 2007-2008 Committee Activities
Number of Grievants in Grievance
Process for Academic Year 2007-2008
(April 31, 2007 through May 1, 2008)
|
Step |
Less than One Month |
One-Two Months |
Two-Three Months |
More than Three Months |
|
One |
0 |
0 |
0 |
0 |
Number of Grievances Filed (Completed Step
One) by:
Fixed Term Faculty 0 Probationary Faculty
0 Tenured Faculty 3
|
Step |
Less than One Month |
One-Two Months |
Two-Three Months |
More than Three Months |
|
Two |
0 |
0 |
0 |
0 |
|
Three |
0 |
0 |
0 |
0 |
|
Four |
0 |
0 |
0 |
0 |
Scheduled
for Hearing – 0 Hearings
Completed - 0
In Report
Stages - 0 Reports Issued - 0
Reports
Issued in Favor of:
Grievant –
0 Respondent – 0 Both Grievant and Respondent - 0
Number
Appealed to Chancellor - 0 Reports Issued by Chancellor - 0
Number at
Faculty Governance - 0
Reports at
Rewrite or Reissued by Faculty Governance Committee - 0
Number
Successful at Mediation - 0 Number Successful at Chancellor
Review -1
Number
Terminated by Grievant - 2 Number
Terminated by Committee - 0
Faculty Senate Agenda
November 4, 2008
Attachment 4.
ACADEMIC STANDARDS
COMMITTEE REPORT
Proposed New “NR”
Grade
The Academic Standards Committee
recommends a new proposed grade of NR for those courses for which the
instructor/faculty member fails to turn in a grade.
Faculty Senate Agenda
November 4, 2008
Attachment 5.
EDUCATIONAL POLICIES AND PLANNING
COMMITTEE REPORT
Guidelines for Reviewing Low
Productivity/Low Enrollment Programs
Alignment
with UNC Tomorrow, ECU Tomorrow, and ECU Strategic Plan
·
How
is this program supporting progress toward identified goals?
Societal
Need
·
Does
the program meet specific societal needs (i.e., demographic needs such as
employment)?
·
Do
graduates from degree program have a skill set in high demand area in either
private or public sectors?
·
Does
growing demographic demand for skill set exist?
Community
Engagement and Impact
·
Does
program offer engaged learning component of benefit to students and eastern
Increasing
Access and Innovative Program Delivery
·
Are
there plans in the immediate future to increase number of degrees granted
through expanded access (e.g., distance education, opportunities to military
personnel and dependents)?
Value in
Support of other Programs
·
Does
curriculum support degree programs in other areas or interdisciplinary programs
(e.g., BA/BS K-12 degrees in the same field)?
Admission/Graduation
Criteria and Statistics
·
Are
admission or graduation criteria so rigorous as to significantly limit
admissions or graduation rates but result in high caliber student or graduate
population?
·
Does
course sequence impact student retention and progress toward graduation?
·
Does
program admit and graduate a high percentage of applicants from traditionally
underrepresented populations?
·
Do
program graduates pass national licensing/certification exams at equal to the
national rate or higher than the national rate?
Faculty
Pool
·
Would
additional students be admitted if program had more faculty?
·
Does
presence of program enhance the ability to recruit and retain highly qualified
faculty?
Financial
Resources
·
How
does the graduate degree program support faculty research and creative
activities?
·
Is
the unit able to continue fiscally supporting the program?
·
Are
external funds available to offset the lack of program graduates?
·
Are
external funds available to support students?
Demonstrable
Potential for Growth
·
Does
program have a plan (including business plan and timeframe) for increasing
productivity?
Faculty Senate Agenda
November 4, 2008
Attachment 6.
RESEARCH/CREATIVE ACTIVITY GRANTS
COMMITTEE REPORT
Revised
Guidelines for the 2009/2010 Research/Creative Activity Grants
(Additions are noted in bold print and deletions in strikethrough.)
Available online at: http://www.ecu.edu/cs-acad/fsonline/rg/research.cfm
The Research/Creative Activity
Grants Committee solicits proposals for meritorious research or creative
activities from eligible
The awarding of grants will be made for a full fiscal year July 1–
June 30, and announced on or before May 1. This new system will allow
faculty to receive requested stipends either in the 2nd summer
session at the beginning of the fiscal or in the 1st summer
session at the end of the fiscal year.
Eligibility
Applicants
must be full-time tenured or full-time tenure track faculty.
Faculty
from the Brody School of Medicine and faculty on fixed-term or part-time
appointments are not eligible for grants to be awarded by this
committee.
Members of
the Research/Creative Activities Grants Committee are not eligible to submit
proposals for funding from this committee.
Members who wish to submit proposals must resign from the committee
before submitting their proposal.
Recipients
of awards from the following University sources may not apply for new funding
during the academic year in which their grant is active:
·
Research
and Creative Activity Grants
·
Faculty
Senate Teaching Grants
·
Research
Development Award Program
·
University
Startup Funds Program
The
Research/Creative Activity Grants Committee funds the following expenses:
Stipends for
Research/Creative Activity
Stipends will be equivalent to the prevailing
compensation for full-time teaching in one summer session. Applicants cannot teach during the Summer
Session in which he/she receives a stipend. These stipends are not
available to faculty who hold 12-month contracts.
These funds are for expenses related
to the proposed project. Project Expense
Grants cannot exceed $10,000. Project
expense funds should be expended or encumbered by the end of the funding fiscal
year. Funds do no carry over to the following fiscal year. Guidelines for budget preparation and the
justification for requested funds are included in the application packet.
Stipend for
Research/Creative Activity and Project Expenses (dual)
Applicants who are eligible may
apply for a grant that will award money for a stipend plus project
expenses. Project expense funds should
be expended or encumbered by the end of the funding fiscal year. Funds are not
available in the following fiscal year.
Guidelines for budget preparation are included in the application
packet.
Review Criteria:
§
That
the research/creative activity has the probability of leading to significant
contributions in the field, including publication, presentation, performance,
exhibition, and to the individual's professional enrichment and growth.
§
That
the research/creative activity is based on knowledge in the field, and the
proposal clearly shows how the proposed effort extends, expands, and/or
explores new directions, techniques or processes.
§
That
the research/creative activity possesses evidence of scholarly importance,
consists of more than mere data collection or confirmation of easily
anticipated results.
§
That
the research/creative activity is methodologically sound and within the
competency of the applicant.
§
That
the research/creative activity of this project clearly justifies financial
support by this University.
Proposals will be evaluated by the diverse group of faculty
that make up the committee. It is
to the applicant’s advantage to prepare
abstracts and proposals in language that can be understood by
individuals
who are outside the applicant's discipline.
PLEASE NOTE:
All decisions by the committee are final.
Grant requirements
Grantees are required
to submit to the Research/Creative Activity Grants Committee a final report detailing the results of
the funded work. Final reports are due
no later than September 1 of the fiscal year following that of the grant. Reports should be delivered by hand or email
to the Faculty Senate office, 140 Rawl Annex.
Report forms are available on the committee section of the Faculty
Senate web site.
Other Restrictions
§
The
final reports from any previous awards must be on file in the Faculty Senate
office before a new application will be considered.
§
The
publication of the results of projects supported by an award from the
Research/Creative Activity Grants Committee should carry a printed
acknowledgment of financial assistance from the Committee.
§
There
can be no co-project directors or co-principal investigators listed on cover
page although collaborations with other faculty are acceptable..
§
RCAG applicants are eligible to receive support from only one
university funding source in any single year.
Persons receiving funding from other such sources (e.g. Teaching Award,
Research Development Award) must inform the RCAG committee of the award and
will need to decline other awards in order to receive their RCAG grant.
§
Individuals
may not submit more than one proposal per funding period.
§
After an award is made, any Major changes to
funded projects must be submitted in
writing to the Chair of the Research/Creative Activities Grants Committee for possible further consideration by the
Committee for approval.
§
Applicants
for projects involving research on human subjects or animals must be prepared
to file the appropriate forms with the University Medical Center Institutional
Review Board or the Institutional Animal Care and Use Committee upon receipt
notification of the award. Funding will be contingent on receipt of approval
from the appropriate committee by July 1
of the award year.
§
Failure
to adhere to the formatting requirements for proposal will result in the
elimination of a proposal from consideration.
§
Following
the evaluation and awarding of grants, the Committee will handle all appeals
internally and their decision is final.
Application Process
Each grant proposal must
include the attached application form signed by the applicant and the
chairperson (or dean, as appropriate) of any unit involved. The original and 7 copies of the proposal
(total of 8 copies) should be submitted to the Research/Creative Activity
Grants Committee, c/o Faculty Senate Office, 140 Rawl Annex by 12:00 noon on
Friday, January 16, 2009. In
addition, the applicant must send an electronic version of the proposal in PDF
format to the Faculty Senate Office (facultysenate@ecu.edu)
by the deadline. No proposals will be
accepted after this deadline.
Applicants are strongly urged to attend any information
sessions given by the committee to verify that their proposals are appropriate
for consideration. Applicants should
also consult proposals that were funded in the past three years that are kept on
file in the Faculty Senate office.
Once the applications
are received, they are screened for format/eligibility requirements. Those found to be non-compliant are
eliminated from further review. Authors
of rejected proposals will be notified within three weeks of receipt of
applications.
The review process is
completed by April 1 and a list of proposals recommended for funding in
priority order is forwarded to the Vice-Chancellor for Research at that
time. The Vice-Chancellor determines
which projects will receive funding.
These funding decisions are at the discretion of the
Vice-Chancellor. Applicants will be
notified of their funding status as soon after the Vice-Chancellor’s decision
as possible. Reviewer comments will be
sent to applicants by May 1.
Appeals
Applicants may appeal the decision of the committee. The entire committee reviews appeals and the
decision regarding the appeal is final.
Applicants wishing to appeal the decision must explain in a detailed
email to the committee chair their reasons for appealing the decision. The chair must receive appeals within two
weeks of the announcement of the initial decision. Appeals will be reviewed within four weeks of
receipt by the chair. Applicants will be
informed of the final decision by email.
All items 1-9 on the cover sheet must be completed and
submitted together with the narrative.
Items 1 through 4: Complete as requested. Please
note for item #3: check one of items a, b
or c and if b or c, list the amount of money requested in d. The amount of salary money to be paid will be
determined by the office of the Vice Chancellor for Research.
Item 5:
Acknowledge that IRB and Animal Care approval will be sought, if
appropriate. Approval of the research by
the IRB must be demonstrated before funds are made available to the grantee.
Item 6:
Acknowledge and sign Application Cover Page.
Item 7:
Signature of Unit Head.
Item 8:
List of all previous
Research/Creative Activity Grants received from this committee, indicating if
the final report was submitted for each.
Describe the publications, presentations, performances, external funding
proposals, or related activities, including citations or publications directly
resulting from each grant. Applicants
should provide the committee with some indication of the ranking/prestige of
specific journals, shows, or performances in which these grant funded work was
published, performed, or displayed.
Item 9:
List current grant/contract support and pending applications. Include project title, sponsor, your role in
the project (PI, Co-PI etc), project period, award status (current or pending)
and total funding level. If previous
proposals not funded by this committee received support from another University
program, indicate the nature of that support, including the program that
provided the funding, the amount of the award and the period covered by the
award.
Completing Narrative
Give a brief description of the
project. Each part of this narrative
must be included in the order listed and will be used to evaluate your
proposal. The narrative is subject to
format requirements listed in the next section.
All of the information listed below should be included and specific guidelines
followed. Failure to adhere to the restrictions for the following items or the
required formats will result in the proposal’s rejection.
Please place the items in the order listed below after the cover page.
A. Abstract: The abstract should not exceed 250 words.
B.
Proposal Description: Conciseness
is encouraged. Because faculty from
different disciplines will review your proposal, it should be clearly written
and free of specialized jargon. The
Proposal Description should include:
§
Problem/Purpose
statement: Develop a clear and sound basis for the project that includes
supporting references that establish the context of the research or creative
activity.
§
Specific
aims: Present clear and attainable objectives and clearly describe potential
results and benefits.
§
Methodology: Describe how the project will be carried out,
how the results will be analyzed or evaluated, and the proposed schedule of
activities. For those proposals where
this approach is not possible this section should then present a clear set of
specific tasks and activities that will produce the specific results expected.
§
Expected
outcomes and benefits: How your work will contribute to the advancement of your
field.
C.
Literature Cited: Items
referenced in the narrative or abstract.
Use a citation format that is appropriate for your discipline.
D. Appendices: Supporting documentation such as contracts
from publishers, letters of invitation, award notices, letters of support from
school principals or medical centers involved in the project. Please provide English translations of
foreign documents. It is inappropriate
to include in the appendices any information critical to the description of the
project, such as that pertaining to the methodology to be used. Proposals will be excluded from consideration
if applicants appear to be attempting to circumvent the proposal page limit by
including such material in the appendices.
E. Project Expenses: Itemize expenses on the Budget for Project Expenses form.
F. Justification for Support: Briefly justify each item from the Budget for Project Expenses form.
G. Vita:
Submit a one or two page vita. Include degrees earned, institutions and
dates, and academic employment history. Include a list of representative
publications and/or creative activities.
Do NOT submit copies of publications, reports, endorsements, or
brochures.
H. Checklist.
Format Requirements (strictly enforced)
All pages paginated;
Font: minimum 12 pt Arial or Helvetica for all
pages;
1 inch margins
left/right and top/bottom for all pages;
The abstract and
proposal description must be double-spaced and together may not
exceed eight (8) pages in length;
Any figures or tables
included in the proposal description must fit within the eight-page limit;
A references cited
section should follow the proposal description; citation format and spacing is
at the discretion of the author;
The appendices may not
exceed four (4) pages in length
The budget and
accompanying justification may not exceed two (2) pages in length;
The Vita may not
exceed two (2) pages in length.
Multimedia Content
Multimedia content can be submitted on compact disc
(CD). One multimedia CD must be submitted with each copy of the proposal. Examples of acceptable multimedia content
include high-resolution photographs of sculpture, musical recordings, and
animations of a vibrating object. The
multimedia CD cannot include traditional graphs, tables, photos and
illustrations that should appear in the body of the proposal. If multimedia files are included in the
proposal, each file must be described in the body of the proposal. The multimedia files will be reviewed by
people from diverse backgrounds using different computer platforms and should
be platform- and specialized application- independent. The CD should contain
file types that can be viewed on a standard Web browser with normal plugins
installed. An HTML navigation page for
the multimedia files on the CD is encouraged but not required. Examples of these file types include the
following.
Still Graphics: JPEG, PNG, GIF, PDF
Animated Graphics: Flash, Animated GIF, Quicktime
movie, MPEG movie
Sound:
WAV, AIFF, MP3, non-streaming Real Audio
Budget and Budget Justification
The maximum possible funding is a
summer stipend plus $10,000 for project costs.
Stipends are available at the rate of 16.67% of the applicant’s salary,
up to a cap equal to the prevailing cap on full-time teaching in one summer
session. Applicants must use the ECU
Business Manual (copies are
available in all departments) in preparing the budget to determine which budget
line is appropriate for requested funds and what current rates are allowable.
Budgets should be
carefully and reasonably constructed.
The need for each item should be clearly established, with sources
indicated where appropriate. Budget
excesses or budgets lacking essential details and justification will be considered
negatively in evaluating the proposal.
Where appropriate, indicate any
direct contribution from your department or from any other University office or
individual that has been made or will be made toward subsidizing your project.
Specify the kind and amount of contribution or support on the budget page.
The budget may request money for:
§
Research Assistants/Student Wages: Compensation for graduate and undergraduate students
should be consistent with the standard compensation offered to these students
in your department. Proposals for the sole purpose of support for graduate
research assistants must be strongly justified.
§
Travel:
Applicants may only request funds for travel that is clearly be essential to
completion of the project, such as data collection/observation that is
site-specific. Attempts to obtain
international travel funds from other (non-ECU) sources should be
indicated. Travel for the purpose of
presenting results at meetings will not be funded. Applicants requesting payment for use of a
personal car must explain why ECU cars cannot be used. Multiple, short-distance trips must be
justified. Travel will be reimbursed at
state-approved rates.
§
Research/Creative Activity Supplies: Itemize all
supply requests.
§
Printing:
Activities
involving organizing, presenting, and/or publishing or disseminating the
results of completed research/creative activities will not be funded.
§
Communications: Itemize.
§
Equipment: Requests for equipment or software purchase
will not be supported if: a) the
needed equipment or software exists elsewhere on campus and is accessible to
the applicant, b) the item is to be for general departmental use, or c) the
item appears to represent one-time use by one person. Applicants are encouraged to determine the
availability of desired equipment in other locations on campus. This is particularly true for computer
equipment such as laptops.
§
Other
documented purposes necessary to the successful completion of the proposed
activity and within the general policies of the University should be clearly
specified and justified.
Completing Checklist
Complete the attached checklist and
submit it as the last page of your proposal.
RESEARCH/CREATIVE ACTIVITY GRANTS
COMMITTEE
Application Cover Page for a
Research/Creative Activity Grant
Proposals are due in the Faculty Senate Office on Friday, January 16,
2009.
1. a. Name:
_________________________________________________________________
b. Department:
____________________________________________________________
c. Academic Rank:
_________________________________________________________
2. Proposal
Title:
______________________________________________________________
____________________________________________________________________________
3.
Type of Grant (check one)t:
a. Stipend of Research/Creative Activity _____
b. Project expense only _____
c. Stipend and Project Expense _____
d. Amount of project expense money requested: _____________
4.
Type of Faculty position (check all that apply)
a. Full-time tenured or tenure-track _____
b. 12-month contract _____
5. If your project requires human
subjects protection (IRB) approval or animal welfare (IAUCU) approval,
please check the appropriate item or mark not applicable
Project requires approval from
_____IRB, _____IACUC, _____Not Applicable.
6.
I understand and accept the terms and conditions set forth in the
Research/Creative Activity Grants Committee guidelines.
________________________________________ _________________
Signature
of Applicant
Date
7. The applicant is a full-time
tenured, tenure-track, or clinical faculty member who, I believe, can complete
the proposed project.
________________________________________ _________________
Signature
of Unit Head Date
8. Dates of previous University grants, final
reports filed, publications, presentations, performances, external funding
proposals, or related activities, including citations or publications directly
resulting from each grant. (section may be expanded in length)
9. List current grant/contract support and
pending applications. Include project
title, sponsor, your role in the project (PI or co-PI), the project period,
award status (pending/current) and total funding level. Include in particular any current or pending
funding related to the proposed research. (section may be expanded in length)
East
RESEARCH/CREATIVE ACTIVITY GRANTS
COMMITTEE
Budget for Project Expenses with a
2009/2010 Research/Creative Activity Grant
Proposals are due in the Faculty
Senate Office on Friday, January 16, 2009.
|
Item |
Line |
Requested |
Funds from |
|
|
1) |
Research Assistants (University
personnel only); Student wages |
1450 |
||
|
|
De Description: |
|||
|
2) |
Travel (Mode/Sources, etc.) |
3100 |
||
|
|
De Description: |
|||
|
3) |
Research/Creative Activity
Supplies |
2300 |
$ |
$ |
|
|
De Description: |
|||
|
4) |
Printing |
3400 |
$ |
$ |
|
|
De Description: |
|||
|
5) |
Communication |
3200 |
$ |
$ |
|
|
Description: |
|||
|
|
|
|||
|
|
|
|||
|
6) |
Equipment |
5300 |
$ |
$ |
|
|
De Description: |
|||
|
7) |
Other (Specify) |
|
$ |
$ |
|
|
De Description: |
|||
|
Total |
$ |
$ |
||
|
*Identify
Other Sources of Funding: |
||||
A BRIEF JUSTIFICATION (ONE PAGE MAXIMUM) IS NEEDED
FOR ALL PROJECT EXPENSES.
RESEARCH/CREATIVE ACTIVITY GRANTS
COMMITTEE
Checklist for a 2009/2010
Research/Creative Activity Grant
Please
check that you qualify for a Research/Creative Activity Grant:
|
full-time tenured, tenure-track, or clinical faculty
member at ECU |
|
|
|
not currently a candidate for an advanced degree |
|
|
not from the |
|
|
not a fixed-term or part-time faculty member |
|
|
completed all previous
Final Report forms (If unsure, please
call the Faculty Senate office at ext. 6537 for verification.) |
Please check that you qualify for
a stipend for research/creative activity if requested.
|
|
do not hold a 12-month
contract |
Please
check the following proposal requirements:
|
Application Cover Page, including: |
||
|
|
Applicant’s name, school department, academic rank |
|
|
|
|
Proposal title |
|
|
|
Type of grant |
|
|
|
Amount of project expenses, as applicable |
|
|
|
Tenure status |
|
|
|
9-month or 12-month |
|
|
|
IRB/animal approval |
|
|
|
Applicant’s signature and date |
|
|
|
Applicant’s unit head’s signature and date |
|
|
|
List of prior research/creative activity grants received |
|
|
|
List of current/grant contract support and pending
applications |
|
|
Narrative formatted along guidelines |
|
|
|
Abstract |
|
|
|
Description of proposal (8 doubled spaced pages max
including abstract) |
|
|
|
Literature cited, if appropriate |
|
|
|
Appendices (4 pages max), if appropriate |
|
|
|
Budget, if appropriate |
|
|
|
Justification for support (2 page max for budget and
justification) |
|
|
|
Vita (2 pages) |
|
|
|
Proposal checklist |
|
Please explain briefly any
suggestions you have concerning the proposal guidelines and application format.
RESEARCH/CREATIVE ACTIVITY GRANTS
COMMITTEE
Due September 1, 2010 in the Faculty
Senate office (140 Rawl Annex)
Future grant proposals will not be considered
unless Final Reports have been filed on all previous year grants.
Name:
________________________________________________________________
Academic
Unit:__________________________________________________________
Grant Number: #2009-
______
Grant Amount: $
________
Grant Title:
____________________________________________________________
______________________________________________________________________
Project Summary:
Concisely describe the activities undertaken, addressing the goals and
aims presented in your proposal. Include
citations to any presentations, publications, performances, external proposals
or related activities which have resulted from this project. Indicate any activities of this sort that are
planned in the near future. (Use the
reverse side if necessary.)
USE AS GUIDE FOR FUTURE REPORT
DO NOT INCLUDE WITH PROPOSAL APPLICATION
_________________________________________________ ________________
(Signature
of Applicant) (Date)
_________________________________________________ _________________
(Signature
of Unit Head)
(Date)
East
RESEARCH/CREATIVE ACTIVITY GRANTS
COMMITTEE
This page will be used by the
committee to capture substantive and constructive comments about the grant
proposal from the reviewers. This page will then be transmitted to the
applicant following the awarding process.
Name:
________________________________________________________________
Academic Unit:
_________________________________________________________
Grant Number:
#2009- ______
Grant Title:
____________________________________________________________
______________________________________________________________________
Reviewer Comments:
FOR COMMITTEE USE
DO NOT INCLUDE WITH PROPOSAL APPLICATION
Faculty Senate Agenda
November 4, 2008
Attachment 7.
UNIVERSITY ENVIRONMENT COMMITTEE
REPORT
Resolution on Green Space and Heritage Trees
Whereas, the University Environment Committee has reviewed the East
Campus Green Space Report and Heritage
Tree Report , and
Whereas, green spaces and heritage trees
constitute sensitive environmental areas
on campus which need to be protected to preserve the
aesthetics and sustainability of the campus, and
Whereas, faculty expect the campus to grow, and desire that this growth
be accomplished while preserving the beauty of the landscape.
Therefore
Be It Resolved, that these and future green space and heritage tree protection
and preservation recommendations be taken into consideration in future master
plans and in the design of all new buildings and parking lots.
Be It
Further Resolved, that all planned use of green space areas (i.e., any outdoor
events like Barefoot on the Mall, dinner receptions, or music concerts) be
coordinated through ECU’s Grounds Department to protect and preserve the
existing flora and fauna.