2008-2009
FACULTY SENATE
The fourth
regular meeting of the 2008/2009
Tuesday, December 2, 2008, at 2:10
p.m. in the
AGENDA
I. Call to Order
II.
Approval of Minutes
November
4, 2008
III. Special Order of the Day
A. Roll
Call
B. Announcements
C. Steve Ballard, Chancellor
D.
Marilyn
Sheerer, Provost and Vice Chancellor for Academic and Student Affairs
E. Janice
Tovey, Chair of the Faculty
F. Catherine Rigsby
Update on ECU’s SACS Accreditation Process
G. Question
Period
IV. Unfinished Business
2. Approval
of Foundation Curriculum Courses as follows:
a. For Humanities: RELI 2693, 2694, 3694, 3700, 3800, 1000,
2695, and 2696
b. For Basic Science: GEOG 1300 (Weather and
Climate)
Proposed
2009-2010
C. Committee
on Committees, Tom Caron
1. Nominee for 2009
alternate term on Appellate Grievance Board (attachment 3).
2. Nominee for 2009 regular term on Appellate
Hearing Committee (attachment
4).
3. Nominees for UNC Faculty Assembly Delegation
(attachment 5).
D. Educational
Policies and Planning Committee, Sandra Warren
1. Proposed change in name of graduate
degree program in the Department of Recreation
and Leisure Studies.
2. Request for authorization to establish a MS
in Biomedical Sciences in the
3. Request for authorization to establish a BS
in Atmospheric Sciences and Meteorology in the Department of Geography.
4. Request
for authorization to establish a BS
in Geographic Information Science and Technology in the Department of
Geography.
5. Post
Master’s Certificate in Nursing Leadership in the
E. Faculty
Governance Committee, Puri
Proposed
revision to the ECU Faculty Manual, Appendix
L. Section E. Five Year Unit Program Evaluation (attachment 6).
F. University Curriculum Committee, Jane Manner
Curriculum
matters contained in the October
23, 2008 and November
13, 2008 meeting minutes.
VI. New
Business
December 2,
2008
Attachment 1.
ACADEMIC STANDARDS COMMITTEE
REPORT
Proposed use of “NR”
(Not Reported)
The Academic Standards Committee
recommends the proposed use of “NR” (Not Reported) for those courses for which
the instructor/faculty member fails to turn in a grade.
As part of
the end of term process, sometimes a faculty member does not submit grades by
the prescribed deadline, as listed in the Grades memo sent to all faculty each
term. As a result, in order to complete
the programs and processes associated with grades, the University Registrar
must assign a grade to those courses where the faculty member has not completed
their responsibilities for the course.
Historically,
a grade of incomplete (I) has been used to accomplish this task. This policy addresses the use of a new grade,
Not Reported (NR), which will be used instead of (I) to accomplish this
task. The grade of “NR” will not be
available for faculty to assign to a student, but will be part of the
administrative function that occurs once the deadline for submission of all
grades has passed (and staff members within the Office of the Registrar have
attempted to obtain all grades through additional outreach efforts to faculty,
department chairs, and their deans).
Procedures
used with Undergraduate and Graduate Student Courses:
·
Once
the deadline for the submission of grades has passed, and all attempts at
obtaining the grade without a substantial delay to beginning the processing and
calculation of GPA and Academic Standing for all students
have been exhausted, staff within the Office of the Registrar will assign a
grade of “NR” to those students whose grades have not been submitted by
the faculty member assigned to the course.
·
The
faculty, department chair, dean, Senior Executive Director of Enrollment
Management, and Provost will be sent a list of the courses and the students who
have been assigned the “NR” grade, along with a request to have the grade
submitted via the Change of Grade/Removal of Incomplete form, as soon as
possible.
·
If
a “NR” grade is not resolved by the start of the next academic term, a reminder
will be sent at both the beginning and the end of drop/add to the faculty
member, department chair, dean, Senior Executive Director of Enrollment
Management, and Provost.
·
If
a “NR” grade is not resolved by the end of the next academic term, another
reminder will be sent to the faculty member, department chair, dean, Senior
Executive Director of Enrollment Management, and Provost.
·
A
grade of “NR” can remain on the student’s record until the student is ready to
graduate. At that time, if the “NR” has
still not been resolved, and the student does not need the course to meet
graduation requirements, then the student may submit a request to have the
course dropped from their transcript without penalty.
·
If the student needs the course to complete their graduation
requirements, and the
faculty member has not submitted the paperwork to remove the “NR” grade, then
the student must obtain credit for the course.
Grading System:
·
In
order to calculate GPA and Academic Standing for students who receive a “NR”
grade, the “NR” will be included in the computation of GPA using the same logic as a grade of “I”. “I” grades do not harm or help a student’s
GPA; however further implications are listed below.
·
A
student may not receive academic honors for the semester – Chancellor’s List,
Dean’s List, and Honor Roll – with a grade of “NR” on his/her record. Once the grade is submitted, the student, if
eligible, will have the honors notation added to their record, and will be
notified of the change in academic honor standing. This is the same process as is used with the
grade of “I”.
·
If
a student enrolls in a course in which he or she has a grade of “NR”, the “NR”
will be dropped without penalty to the student before the grading period begins
for the term in which the student re-enrolls in the course.
Benefits of using the “NR” grade:
·
It
is an accurate reflection of the work and grade at the time of grading. Since the student may have completed all
requirements of the course, it is not an accurate depiction to assign a grade
of “I” (Incomplete).
·
Tracking
of outstanding grades is simplified – using an “I” grade does not provide a way
to distinguish between grades not reported and a true use of the “I” grade.
·
“NR”
will not change to a grade of “F”, if the faculty member does not submit the
grade before the deadline as prescribed within the University Calendar.
Timeline for the submission for final grades:
·
With
the implementation of the Banner system, effective Fall 2007, faculty no longer have a 48-hour deadline (after the
exam is given) to submit grades. The
Office of the Registrar provides the deadline in the memo sent to ECU Official,
and available on their website, www.ecu.edu/registrar,
for the deadline that all grades must be submitted.
·
Ideally,
staff within the Office of the Registrar would begin the
multiple programs and processes that must be run at the time of the
deadline. However, in an effort to avoid
penalizing students when a faculty member has not submitted grades, the
deadline is such that there are two to three hours where faculty can be
contacted - one last effort to receive the remaining grades before an
administrative grade must be assigned to begin running grades and calculating
GPA and Academic Standing.
·
Once
all grades processes have run, and Academic Standing is complete, Athletics,
Financial Aid, Advising, and various other areas on campus can begin their next
step in the process (determining whether or not students are eligible to compete
[Athletics], if a student is making Satisfactory Academic Progress and can
still receive aid [Financial Aid], if the student needs to grade replace or
re-take a course the following term [Advising]). Delays in the processing of final grades can
result in these offices not in compliance with the rules that govern them.
December 2,
2008
Attachment 2.
AGENDA COMMITTEE REPORT
Proposed
2009-2010
August 25 |
Classes
Begin |
January 8 |
Classes
Begin |
September
7 |
State |
January
18 |
State |
October 10
- 13 |
Fall
Break |
March 7–14 |
Spring
Break |
October
26-30 |
Early
Registration |
March 22-26 |
Early
Registration |
November
25–29 |
Thanksgiving
Break |
April 2-3 |
State |
December
8 |
Classes
End |
April 26 |
Classes
End |
December
10-17 |
Exams |
April 29-May
6 |
Exams |
September
1, 2009 |
September
15, 2009 |
September
29, 2009 |
October 6,
2009 |
October
20, 2009 |
November
3, 2009 |
November
17, 2009 |
December
1, 2009 |
January
12, 2010 |
January 26,
2010 |
February
9, 2010 |
February
23, 2010 |
March 16,
2010 |
March 30,
2010 |
April 6,
2010 |
April 20,
2010 |
|
April 27,
2010 Organizational
Meeting |
December 2,
2008
Attachment 3.
COMMITTEE ON COMMITTEES REPORT
Nominee for 2009
alternate member term on Appellate Grievance Board
Nominee: Tracy Donohue, Theatre and
Dance
Regular
Members |
Academic
Unit |
Term |
Alexandra
Shlapentokh |
Mathematics |
2009 |
Ronald
Cortright |
Health & Human Performance |
2009 |
Wayne
Hill |
Child
Development and Family Relations |
2009 |
Tony
Polito |
Business |
2009 |
Bryna
Coonin |
Academic Library Services |
2010 |
George
Sigounas |
Medicine |
2010 |
Bob Chin |
Technology & Computer Science |
2010 |
Alternate Members |
|
|
open |
|
2009 |
Nancy
Stephenson |
Nursing |
2009 |
Melissa
Nasea |
Health
Sciences Library |
2009 |
Catherine
Rigsby |
Geology |
2010 |
Boni
Boswell |
Health & Human Performance |
2010 |
(Board members serve two year terms.)
December 2,
2008
Attachment 4.
COMMITTEE ON COMMITTEES REPORT
Nominee for 2009
regular member term on Appellate Hearing Committee
Nominee: Donna Lillian, English
Regular Members |
Academic Unit |
Term |
open |
|
2009 |
James
Holloway |
Business |
2010 |
Mohammed
Tabrizi |
Technology
and Computer Science |
2010 |
Hanna
Jubran |
Art and Design |
2011 |
Tara
Jeffs |
Education |
2011 |
Alternate Members |
|
|
Cal
Christian |
Business |
2009 |
Cathy
Hall |
Psychology |
2009 |
Bob
Bernhardt |
Mathematics |
2010 |
Richard
Bloch |
Medicine |
2011 |
Michael
Felts |
Health
& Human Performance |
2011 |
December 2,
2008
Attachment 5.
COMMITTEE ON COMMITTEES REPORT
Nominees for UNC Faculty
Assembly Delegation
Nominees for one delegate and two alternate terms
Ken Wilson, Department of Sociology,
for 2012 delegate term
Gregg Givens,
Andrew Morehead, Department of
Chemistry, for 2012 alternate term
Current UNC Faculty Assembly Delegates for East Carolina University
*Chair of the Faculty term begins
and ends with term in office.
Faculty Assembly Delegates
|
Chair of
the Faculty*, English |
2009 |
Sociology |
2009 |
|
Geology |
2010 |
|
Physics |
2011 |
|
Interior
Design and Merchandising |
2011 |
Faculty Assembly Alternates
Chemistry |
2009 |
|
Open Seat |
|
2010 |
Anthropology |
2010 |
|
Academic
Library Services |
2011 |
|
Music |
2011 |
December 2,
2008
Attachment 6.
FACULTY GOVERNANCE COMMITTEE REPORT
Proposed
revision to the ECU Faculty Manual,
Appendix L.
Section E. Five Year Unit Program Evaluation
Revise Section E. Five Year Unit Program Evaluation to read as follows:
(new text is noted in bold print and
deleted text is noted in strikethrough.)
“E. Unit Academic Program Review
1.
The unit Academic Program Review will be conducted
according to the
Guidelines for Unit Academic
Program Review (
2.
Changes to
these guidelines need to be approved by the Educational Policies and Planning
Committee and the
E. Five-Year
Unit Program Evaluation
1. Every fifth year,
beginning with the 1998-1999 academic year, each unit shall complete a
self-evaluation of its operation. The appropriate vice chancellor shall give
notice to the voting faculty members of the unit that they shall meet and elect
by secret ballot an evaluation committee. The committee shall supervise the
unit evaluation ensuring full participation by all unit faculty members. The evaluation shall include, but not be
limited to, all academic programs, budgets, teaching, research, creative
activity, and service activities. Expressions of student opinion concerning
academic programs and teaching shall be included.
2. The dean or unit administrator shall
be ineligible to serve on the evaluation committee.
3. The unit faculty members shall meet
to consider the report and recommendations of the evaluation committee not
later than the end of January. The
report and recommendations shall be distributed to the unit faculty members not
later than one week prior to the meeting. The voting faculty members of the
unit shall vote by secret ballot whether or not to accept the evaluation
committee's report and recommendations.
Acceptance shall require three-fifths of the voting faculty members of
the unit. The report and recommendations, whether accepted or not, and the vote
of the unit shall be submitted to the next higher administrative official not
later than thirty calendar days prior to the completion of the spring semester.
The next higher administrative official shall review the report and the vote,
and then forward the report through higher administrative offices to the
Chancellor for review and comment. If
any administrator above the unit level fails to concur with the unit's
recommendation that administrator shall inform the faculty of the unit in
writing of the reasons for his or her decision.
4. The unit program evaluation shall be
used in the development of the unit
operational plan. (