2009-2010 FACULTY SENATE
The eighth regular
meeting of the 2009/2010
Tuesday, April 20, 2010, at 2:10 in the
Mendenhall Student Center Great Room.
FULL AGENDA
I. Call to Order
II.
Approval of Minutes
March
30, 2010
III. Special Order of the Day
A. Roll Call
B. Announcements
C. Steve Ballard, Chancellor
D. Deirdre Mageean, Vice Chancellor for Research and Graduate Studies
E. Marianna Walker, Chair of the Faculty
F. Mark
Sprague, Faculty Assembly Delegate
Report on the April
16, 2010, Faculty Assembly Meeting.
IV. Unfinished Business
Faculty Welfare Committee,
Katrina DuBose
Proposed
revisions to the ECU Faculty Manual,
Part VI. Section VII.
C. Serious Illness
and Disability Leave for Faculty Policy.
Link
to MOST RECENT letter from Committee to Academic
Council (4-13-10)
Link
to letter from Committee to Academic Council (3-22-10)
V. Report of Committees
Curriculum matters contained
in the minutes of the March
25, 2010, and
April
8, 2010, meeting.
B. Academic Standards Committee, Linda
Wolfe
1. Approval of Foundation Curriculum
Course for Arts
ART
1250: Digital Photography for Non-Art (SOAD) Majors
2. Approval of Foundation Curriculum
Course for Humanities
CLAS
1500 Classical Mythology
3. Additional
Proposed Revisions to the ECU Faculty
Manual, Part V.
Academic
Information, Section I. Academic Procedures and Policies, New
Subsection:
Final Examinations (attachment 1).
4. Proposed revisions to the ECU Faculty Manual, Part V. Academic
Information
Section I. Academic Procedures and Policies, Subsections
K.
Office
Hours and L. Ordering
Textbooks and Collateral Material
(attachment 2).
5. Proposed revisions to the ECU Faculty Manual, Part V. Academic
Information
Section I. Academic Procedures and Policies, Subsection
V.
Student
Advising (attachment 3).
6. Proposed revisions to the ECU Faculty Manual, Part V. Academic
Information
Section I. Academic Procedures and Policies, Subsection
X.
Student
Conduct
(attachment 4).
C. Faculty Governance Committee, Puri Martinez
Proposed revisions to
the ECU Faculty Manual, Part XIII.
Promotion and Tenure
Timeline
(attachment 5).
D. Educational Policies and Planning Committee,
Edson Justiniano
Request to change
the name of the Bachelor of Science degree in Health
Education and
Promotion to Bachelor of Science in Public Health, College of
Health and Human
Performance.
VI. New Business
The below items
(details linked
here) may be considered by the body prior
to the close of the
meeting. Please direct any questions to
Professor Marianna Walker
at walkerm@ecu.edu.
A. University
Budget Committee, Scott MacGilvray
Budgetary recommendations for the
academic year 2009-2010.
B. Faculty
Welfare Committee, Katarina DuBose
1. Proposed additional revisions to the ECU Faculty Manual, Part V.
Academic Information,
Section II. Academic Facilities, C. Emergency Action
Plan.
2. Proposed
revisions to the ECU Faculty Manual,
Part VI. Section VII. C.
Serious Illness and
Disability Leave for Faculty Policy.
C. Educational
Policies and Planning Committee, Edson Justiniano
1. Proposal for a Certificate
in Hydrogeology and Environmental Geology,
Department of Geological Sciences,
College of Arts and Sciences.
2. Proposal for a Certificate
in Community Health Center Administration,
Department of Public Health, in the
School of Medicine and Department of
Health Services and Information
Management, in the College of Allied
Health Sciences.
3. Proposal
for a Certificate
in Teaching English to Speakers of Other Languages
(TESOL), Department of English,
College of Arts and Sciences.
4. Request
for discontinuation
of the Departmental Certificate in Spanish,
Department of Foreign Languages and
Literatures, College of Arts and Sciences.
5. Request
to add a new Special
Education Concentration to the
Master of Arts
in Teaching Program, Department of
Curriculum and Instruction, College of Education.
6. Request
to add two new concentrations entitled Software Design and Development
and Software Project Management and
Quality Assurance to the Master
of Science in
Software Engineering,
Department of Computer Science, College of Technology and
Computer Science.
7. Notification
of Intent to Plan a Master
of Science in Health Informatics and Information
Management, Department of
Health Services and Information Management, College
of Allied Health Sciences.
8. Request
for Authorization
to Plan a PhD in Epidemiology, Department of Public
Health, School of Medicine.
___________________________________________________________________
Faculty Senate Agenda
April 20, 2010
Attachment 1.
ACADEMIC
STANDARDS COMMITTEE REPORT
Additional
Proposed Revisions to the ECU Faculty
Manual, Part V. Academic Information,
Section I. Academic Procedures and Policies, New Subsection: Final Examinations
Please
note these additional revisions follow those already adopted by the
Revise and maintain in the Faculty Manual.
Final Examinations
The
normal expectation is that the completion of both face to face and online courses
will include a final examination. Final examinations are required at the
discretion of the faculty member and must be scheduled in the course syllabus
made available to students. If a final examination is not given during the
final examination period, the faculty member must meet with the class during
the scheduled examination time and use the allotted time for an appropriate
instructional activity.
Final
examinations are held at the close of each term and a final examination
schedule is determined each semester by the Calendar Committee. There will be
no departure from the printed schedule of examinations. Changes for individual
student emergencies of a serious nature will be made only with the approval of
the instructor. A student who is absent
from an examination without excuse will be given a grade of F for the
examination. An incomplete (I) for the course will only be given in the case of
a student absent from the final examination who has presented a satisfactory
excuse to the instructor.
No
test intended to substitute for the final exam may be given during the week
preceding the final examination period. Faculty may not give an examination nor an
assignment in lieu of an examination on Reading Day. Students should not be permitted to continue
a test or an examination after the end of the examination period.
Faculty Senate Agenda
April 20, 2010
Attachment 2.
ACADEMIC
STANDARDS COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual,
Part V. Academic Information,
Section I. Academic Procedures and Policies, Subsections K. Office Hours and L.
Ordering Textbooks and Collateral Material
Additions
are noted in bold print and
deletions in strikethrough.
Revise and keep in the Faculty Manual.
K. Office Hours
Faculty
who teach only Face to Face Courses: faculty must maintain office hours in a
designed office for a minimum of five hours during the work-week
to be available to counsel students who come to their office or to answer
email.
Faculty
who teach only online courses: faculty must
establish a time frame of a minimum of five hours during the work-week in
which they are available to students who wish to consult with them.
Faculty
who teach a hybrid online face to face course or a combination of online and
face to face courses: faculty must maintain office hours in a designed office
for a minimum of five hours during the work-week to be available to counsel
students who come to their office or to answer the email of their online
students.
Each
faculty member is to submit to the unit administrator a schedule of their
office hours and the unit administrator is to have a complete schedule of the
office hours of all faculty of the unit.
The office hour availability schedule
is to be posted on the faculty member's office door and/or on the online course website.
In addition to
teaching, each member of the faculty must maintain office hours five hours during a work week to be available to advisees and to campus and distance education students
who wish to consult with him or her. It is strongly recommended that the
adviser be available daily either on
campus or online at least one hour each day. The office hour availability schedule is to be posted
on the faculty member’s office door and/or
online course website, and included in the syllabus so that students may
make arrangements for individual
consultations. Each unit administrator is to have a complete schedule of
the office hours of all faculty of the school or department. Except during
assigned instructional hours, faculty members must be available to students
during registration, early registration (except when assigned to registration
duties elsewhere) and drop-add periods. (FS Resolution 09-24, June 2009)Revise and keep in the Faculty Manual.
L. Ordering Textbooks and Collateral
Material
All items, including textbooks and
supplies, that the students are expected to purchase should be requisitioned
each semester on forms provided by the Dowdy Student Stores. These forms are
sent to the departments approximately two weeks prior to the due dates
requested by the Dowdy Student Stores.
Book requisitions received on the requested due dates
allow the store time to prepare buy-back lists used in purchasing from the
students any book that they no longer need. This helps the students to keep the
total costs of textbooks down as much as possible.
In a cooperative arrangement the Dowdy Student Stores
provides a faculty publishing service for supplemental course materials. The
store provides quality academic course materials that are sold alongside the
textbooks for the course. The coursepack department of the store will obtain
copyright permission, process orders, and calculate and collect royalties. This
service is provided at no charge to your department. A complimentary desk copy is available upon
request to the instructors of their coursepack.
Unit administrators or their designees will inform
faculty when textbook and course supply orders are due. Faculty members must complete a
requisition form for each course providing the information needed to order the
necessary books and supplies. When no textbook is required for a course the
form should be filled out to this effect. Unit administrators should retain a
copy of the requisition forms in each departmental office for future reference.
Instructors should use the newest edition of a textbook that is available
unless there is a compelling educational reason for using an old edition.
The university-owned Dowdy Student Stores,
located in the Wright Building, has available the books and supplies that are
needed by the students to obtain their education. All items, including
textbooks and supplies, that the students are expected to purchase should be
requisitioned each semester on forms provided by store. These forms are sent to
the departments approximately two weeks prior to the dates listed below. In
order to allow ample time for the ordering and receiving process, the manager
of the store requests that all requisitions be turned in by the following
dates:
Fall Semester Requisitions Preceding
March 17
Spring
Semester Requisitions Preceding October 19
Summer
Session Requisitions Preceding February 20
Book requisitions received on these dates allow the
store time to prepare buy-back lists used in purchasing from the students any
book that they no longer need. This helps the students to keep the total costs
of textbooks down as much as possible.
Deans and department chairpersons distribute
these requisitions and collect the completed forms from the instructors
involved in book and supply ordering. The entire group of requisition forms
from the school or department is forwarded, as soon as possible, to Dowdy
Student Stores. A textbook requisition form should be completed for each course
giving all the information needed to order the books and materials. When no
textbook is required for a course, the form should be filled out to this
effect. The information should be typed on the forms, if possible, and the
designated copy retained in each departmental office for future reference.
Careful and accurate estimates of student
enrollments should be furnished to the textbook manager of Dowdy Student Stores
in order to avoid overstocking of books and supplies which may become obsolete
and result in financial loss to the university. Members of the faculty should acquaint
themselves with certain information concerning textbook and supply orders at
the time the order forms are distributed to them.
1. Dates that publishers furnish for the availability of
new books are almost invariably over-optimistic, and instructors should order
an edition only after it has been published rather than on the strength of the
publisher's promised date of publication.
2. Unless there is some compelling reason for using an old edition, instructors
should use the newest edition available.
3. Only textbooks that are requisitioned for the following term will be bought
back at 50 percent of the new retail price for resale purposes, provided the
store is not already overstocked.
4. Supplies that the students will be required to
purchase should be requisitioned on the supplies requisition form provided
by Dowdy Student Stores.
Faculty Senate Agenda
April 20, 2010
Attachment 3.
ACADEMIC
STANDARDS COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual,
Part V. Academic Information,
Section I. Academic Procedures and Policies, Subsection V. Student
Advising.
Additions
are noted in bold print and
deletions in strikethrough.
Revise and keep in the Faculty Manual and Link with other advising
information.
Faculty Academic Advising
Academic advising is a primary responsibility of faculty which is integral to
student success. Student and faculty interaction outside the classroom is
associated with greater student engagement and learning. The important
contributions of faculty academic advising should be recognized at all levels
of the university.
Undergraduate
Advising
The academic advising
process provides the opportunity for faculty members to influence students'
approach to the learning experience and better understand the Liberal Arts
Foundations, the major discipline, and related careers.
In those academic
units in which faculty are assigned undergraduate academic advising faculty
members are expected to meet these responsibilities by:
·
Being familiar with
the undergraduate catalog, knowing the foundation curriculum requirements and
the requirements of the majors in their unit.
·
Making advising
readily available during the semester.
·
Encouraging student
decision-making and responsibility for their educational progress.
·
Discussing the
rationale and integration of the liberal arts foundations with the coursework
and experiences in the major and minor field of study.
·
Assisting the student
in identifying and pursuing educational goals and objectives and in securing
information about career opportunities.
·
Promoting
major-related student organizations, including interest, service, honorary, and
professional organizations as available.
V. Student Advising
To
assist students in their academic programs, the university has established in
each college, school, and department a system of student advising wherein the
student is assigned to a faculty member who serves as his or her adviser. The
adviser helps to plan the student's academic program, particularly during
registration periods; keeps a record of progress; and is available throughout
the year for additional counseling. In
advising students, faculty members should make themselves thoroughly familiar
with official announcements, posted on official bulletin boards at key
locations on campus, and with academic regulations described in the
undergraduate and graduate catalogs. Advisers should make every attempt to give
effective guidance to students in academic matters and to refer students to
those qualified to help them in other matters; but, the final responsibility
for meeting all academic requirements for a selected program rests with the
student. The student may obtain additional help from the chairperson of the
major department or the dean of the college or school. Further counseling needs
are met through the services of the Counseling Center, Career Services, the
Testing Center, the Speech and Hearing Clinic, the Student Health Services, and
Handicapped Student Services. Personal counseling is also offered by residence
counselors.
Faculty Senate Agenda
April 20, 2010
Attachment 4.
ACADEMIC
STANDARDS COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual,
Part V. Academic Information,
Section I. Academic Procedures and Policies, Subsections X. Student Conduct
Additions
are noted in bold print and
deletions in strikethrough.
Revise and maintain in the
Faculty Manual.
X. Student
Conduct
At times it may seem appropriate for an instructor to refer problems of
student conduct in class to other agencies for assistance. Conduct such as
verbal or physical harassment should be reported to the dean of students.
Destructive or unruly behavior in class should be reported to the dean of
students. Appropriate disciplinary action will be taken against a student who
participates in any illegal activity which results in the disruption of any
normal curricular or extracurricular functions of the university. Cheating or
plagiarism will be dealt with according to the procedures outlined in Part IV,
Academic Integrity of the ECU Faculty Manual.
The Student Code
of Conduct and the procedures for its administration and enforcement exist
to promote standards of behavior that create a positive environment in which
students can learn and live. Faculty members should be familiar with the Student Code of Conduct and refer
students whose behavior violates community standards and/or disrupts any normal
curricular or extracurricular functions of the university to the Office of
Student Rights and Responsibilities or the Dean of Students. The Student
Code of Conduct applies to both individual students and student
groups/organizations. The Student
Code of Conduct is available here: http://www.ecu.edu/cs-studentlife/policyhub/conduct_code.cfm.
The Academic
Integrity Policy governs student conduct directly related to
academic activities involving ECU students. All alleged violations of the policy must
be resolved in accordance with the procedures outlined in the Academic Integrity Policy as found in Part IV Academic
Integrity of the ECU Faculty Manual.
The Academic Integrity Policy is available
to students here: http://www.ecu.edu/cs-studentlife/policyhub/academic_integrity.cfm.
Faculty Senate Agenda
April 20, 2010
Attachment 5.
FACULTY GOVERNANCE
COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual,
Part XIII. Promotion and Tenure Timeline
Deletions are noted in strikethrough and additions are noted in bold
print.
The timelines
designated in this schedule are the normal review cycle for the stated
personnel actions. The Chancellor
may approve an adjustment to these timelines when compelling circumstances, as
determined by the Chancellor,
justify a temporary revision.
Promotion and Tenure
Timeline – Spring before Decision Year*
|
Action |
|
Time Allotted for Decision |
|
Faculty Request to the
Committee for promotion or early conferral of permanent tenure |
1st
Friday in February
|
|
|
Faculty member submits list of potential
external reviews to committee |
in February |
|
|
Committee submission of a list of external
reviewers to the unit administrator and
Selection of |
in March |
|
|
Unit Administrator sends |
in April |
|
Promotion and Tenure Timeline – Fall of Decision Year*
|
Action |
|
Time Allotted for Decision |
Health Sciences Division |
Time Allotted for Decision |
|
Unit Administrator informs committee of
upcoming need for a meeting |
1st
Tuesday in September |
|
1st
Tuesday in September |
|
|
External reviewer’s reports due |
1st
Tuesday in September |
|
1st
Tuesday in September |
|
|
Faculty turns in PAD to Committee |
2nd
Tuesday in September |
|
2nd
Tuesday in September |
|
|
Committee |
2nd
Tuesday in October |
4 weeks |
2nd Tuesday in October |
4 weeks |
|
Unit administrator |
in November |
|
1st
Tuesday in November |
|
|
Dean |
in December |
5 weeks |
in January |
|
|
VC decision/PAD to Chancellor |
in January |
4 weeks |
2nd
Tuesday in January |
|
|
Chancellor decision |
in February |
|
1st
Tuesday in February |
4 weeks |
|
BOT decision (Tenure Only) |
Spring BOT meeting |
Date varies |
Spring BOT meeting |
Date varies |
Reappointment of Probationary-Term Faculty Members
Timeline*
|
Action |
|
Time Allotted for Decision |
Due Date 12 Month Faculty |
|
PADs due to tenure committee for
reappointment decision |
in January |
|
in February |
|
Committee |
in February |
|
in |
|
Unit administrator |
in March |
3 weeks |
in April |
|
Dean
|
in March |
3 weeks |
in May |
|
VCAS
|
in April |
4 weeks |
in June |
Reappointment of Probationary-Term Faculty Members in 2nd
Year
of Employment With Credit for Prior Academic Service
Timeline*
|
Action |
|
Time Allotted for Decision |
Due Date 12 Month Faculty |
|
PADs due to tenure committee |
1st
Tuesday in September |
|
1st
Tuesday |
|
Committee |
1st
Tuesday in October |
4 weeks |
1st
Tuesday |
|
Unit administrator |
3rd
Tuesday in October |
2 weeks |
3rd
Tuesday |
|
Dean |
1st
Tuesday in November |
2 weeks |
2nd
Tuesday |
|
VCAA |
3rd Tuesday in November |
2 weeks |
3rd Tuesday in June |
Subsequent
Appointment of Fixed-Term Faculty Members Timeline – Spring of Decision Year*
|
Action |
|
Time Allotted for Decision |
Due Date 12 Month Faculty |
|
Fixed-term faculty members request |
No earlier than 180
calendar days before term expires and no later than 90 calendar days before
term expires |
|
No earlier than 180
calendar days before term expires and no later than 90 calendar days before
term expires |
|
Committee and unit administrator notify
fixed-term faculty member in writing of subsequent appointment decision |
within 30 days of the request |
30 days |
within 30 days of
the request |
*Faculty candidate will be notified of the recommendation or decision, as
appropriate, in writing within one week
at each decision point.
Approved:
Faculty Senate Resolution #06-09, March 1, 2006
East Carolina University Chancellor
Revised:
Faculty Senate Resolution #07-07, March 13, 2007
East Carolina University Chancellor
Editorially revised 5-3-07