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The sixth regular meeting of the 2001/2002 Faculty Senate will be held on

Tuesday, February 26, 2002, at 2:10 in the Mendenhall Student Center, Room #244.


Please note the change in meeting location.




I.          Call to Order


II.                      Approval of Minutes


              January 29, 2002 (have not been distributed yet)


III.                    Special Order of the Day


A.     Roll Call


B.     Announcements


C.    Vice Chancellor‰s Report


D.           Bea Chauncey, President, Retired Faculty Association


E.           Brenda Killingsworth, SACS Self Study Director


F.            Linda Allred, Faculty Assembly Delegate

Report on Faculty Assembly meeting of February 15, 2002


G.    Election of Faculty Officers Nominating Committee

According to ECU Faculty Manual, Appendix A, Section VII.


H.     Question Period


IV.                    Unfinished Business


              Faculty Governance Committee, Mary Glascoff

Proposed revision to ECU Faculty Manual, Appendix D., Section IV., A.3.b. Composition of Personnel Committee (attachment 1).


V.                      Report of Committees


A.     University Curriculum Committee, Dale Knickerbocker

Curriculum matters contained in the minutes of the January 10, 2002, and January 24, 2002, Committee Meetings.

B.    Academic Awards Committee, Karl Wuensch

Nomination Procedures for the Oliver Max Gardner Award (attachment 2).

C.   Admission and Retention Policies Committee, John Cope

Proposed Revision to the ECU Undergraduate Catalog, Section 5: Academic Regulations, subsection Grade Replacement Policy (attachment 3).

D.   University Budget Committee, Rick Niswander

Overview of Budgetary Issues.


VI.       New Business



Faculty Senate Agenda

February 26, 2002

Attachment 1.



Proposed revision to ECU Faculty Manual, Appendix D., Section IV., A.3.b.

Composition of Personnel Committee



Revise the text in this section to read as follows:

(deletions are noted by strike through and additions are noted by bold print):



,b.       Composition


The composition of each unit‰s Personnel Committee shall be determined by the unit but shall consist of at least three members. The membership of the committee shall be composed of some or all of only the permanently tenured and probationary-term voting faculty members of the unit, including those who are on leave but in attendance at the meeting at the time of the committee's vote, but excluding the unit administrator. At least two thirds of the Unit Personnel Committee membership shall be permanently tenured voting faculty. When there are not enough permanently tenured voting faculty members in the unit to satisfy this requirement, additional permanently tenured faculty shall be appointed according to the procedures in Section IV.A.1.b. above. All other members of the Unit Personnel Committee shall be elected by the permanently tenured and probationary-term voting faculty of the unit. ,


Faculty Senate Agenda

February 26, 2002

Attachment 2.



Nomination Procedures for the Oliver Max Gardner Award


  1. A call for nominations should be sent to all code unit heads no later than April 1 requesting each unit to consider nominating a member of the unit's teaching faculty for this award. The nomination will be made effective for the following academic year. No unit should be permitted to nominate more than one person each year. Each unit should develop its own procedures for selecting its nominee.
  2. In accordance with the parameters of the Award, nominees must be deemed to have made a ,(great) contribution to the welfare of the human race.Š (See attached General Explanation of this Award.)
  3. A UNC General Administration memo describing the procedures for the award, including a "General Explanation of the Award" and a list of previous recipients, will be posted on the web, and unit heads will be advised of the URL.
  4.  A copy of the winning dossier for Walter J. Pories (2001) and any other available dossiers will be made available for all to view in the Center for Faculty Development.
  5. A nomination dossier should include an abbreviated curriculum vitae, a letter of support from the unit or departmental head, letters of support from others (students, colleagues, patients, etc., internal or external), and any other documents that the unit believes supports the nomination. The initial dossier may not be longer than 25 pages in length.
  6. The nomination dossiers will be due in the Chancellor's Office on the 15th of September. The selection committee will review the materials and select one name to submit by the 15th of October to the Chancellor for his approval. Following the Chancellor's approval, the selected candidate will work with professionals provided by the Chancellor's office to prepare the dossier that will be sent to UNC Office of the President for consideration for the system-wide award. [In year 2001 that dossier was due in Chapel Hill in mid-December.]
  7. The selection committee will be comprised of five faculty members appointed as follows: By the Chancellor (2), the Provost/Vice Chancellor for Academic Affairs (1), the Vice Chancellor for Health Sciences (1), and the Chair of the Faculty (1). Selection committee members shall serve for a term of one year. At its first meeting, the selection committee shall elect a chair.
  8. The Chancellor's Office will provide oversight of the nomination and selection process and the preparation of the dossier that is forwarded to UNC Office of the President.

[Bracketed material is not part of the proposed procedure.]

The Oliver Max Gardner Award

General Explanation of the Award


Governor Gardner‰s will provides that the ,Board of Trustees of the Consolidated University of North CarolinaŠ shall pay annually the net income from a trust fund to ,that member of the faculty of the scholastic year, has made the greatest contribution to the welfare of the human race. As used in this Article of my will, the term ,faculty‰ shall embrace all persons, including instructors, engaged in teaching in any unit, institution or branch of service of the Consolidated University of North Carolina.Š


In January, 1973, the Attorney General of North Carolina rendered an opinion that the ,coverage of the Gardner Award may be extended to include faculty members at any one of the sixteen campuses which now constitute The University of North Carolina.Š


  1. In the fall of each year the Board of Governors will name, or authorize the Chairman to name, a Committee on the Gardner Award. The committee will invite the institutions to submit nominations and will prescribe procedures to be followed.
  2. Selection of a nominee for the Gardner Award is generally accomplished by a committee of the institutional faculty. The written nomination is usually prepared either by this faculty committee or by the Chancellor‰s staff. The nominee‰s contributions to the welfare of the human race, however technical the field, should describe in terms a layman can understand.
  3. Because the will provides that the award shall go to the faculty member ,,who,has made the greatest contribution to the welfare of the human race,Š the award should not be viewed solely as one for community service nor for excellence in teaching. Through the years the Board‰s committees have been thinking in broad terms of service to human race; any nominee, no matter how remarkable or unselfish his or her contributions may have been, is at a disadvantage if the service is limited to the particular community. Most of those chosen in the past have been persons who have made notable contributions of national international scale or persons whose contributions, although local, have served as models nationally or internationally. (Most of the campuses already have their own awards for recognition of excellence in teaching, and many campuses have awards that specifically recognize community service.)
  4. Through the years the committees of the Board have recognized that the selection procedure, which must begin in the fall, makes it difficult to adhere strictly to that provision of the will which states that the award shall recognize a contribution made ,during the current scholastic year.Š In order to give as much weight to this clause as is feasible, however, the committees have usually looked for nominees who have recently made contributions or whose work and service have recently culminated in a major contribution.
  5. Campuses with limited experience in the submission of nominations for the award are encouraged to borrow from the Office of the Secretary of the University samples of award-winning nominations from previous years. Such samples can save time for those preparing the nominations and may help make the nomination more effective.
  6. In as much as committees of the Board of Governors have been seriously inconvenient at times by delay in submission of nominations, campuses are urged to adhere to the deadlines established by the committee.


Faculty Senate Agenda

February 26, 2002

Attachment 3.



Proposed Revision to the ECU Undergraduate Catalog,

Section 5: Academic Regulations, subsection Grade Replacement Policy

(page 46 of the 2001-2002 catalog)


Revise the text in the second paragraph to read as follows:

(deletions are noted by strike through and additions are in bold)


Grade Replacement Policy

,To replace a grade the student must request a grade replacement on the online registration form, the schedule change form, or the grade replacement form; register for the course during the registration period; and submit the form to the Office of Registrar or the Office of Undergraduate Studies. The form must be submitted no later than the last day to drop a course(s) or withdraw from school without grades  of classes of the semester in which the student wishes to implement the policy.  Although the original grade will not be used in determining the GPA of the student, the original grade will remain on the student‰s permanent academic record and will be included in the calculation for consideration for honors. The replacement grade, or last grade, stands. Students receiving an F on the replacement grade must repeat the course if credit is required for graduation. In the event that the original grade was a D, no additional credit hours will be awarded. ,