Frequently Asked Questions about Electronic Theses and Dissertations
Electronic theses and dissertations are valuable for several reasons. Electronic theses and dissertations become accessible much quicker and are available to a larger audience. ECU research is accessible to the world via the Internet. The skills required to develop an electronic document are the skills needed for participation in research and publication in this era of digital publishing. In addition, ETD’s offer students the opportunity to present information in new ways by including audio, video, 3-D models, animations, simulations, and more in their papers. Students benefit from a savings on the cost of paper copies and the library benefits from space savings.
Electronic submission of theses and dissertations will be optional for students during spring term 2009 and fall 2009. Electronic submission will be mandatory beginning in spring 2010.
No. All documents are submitted electronically, including the signed signature page (by all except the Dean of the Graduate School) and the ECU Non-Exclusive Distribute Agreement.
Students are to consult their committee chair to determine the department’s preferred manual of style and refer to the Graduate School’s formatting guidelines found in the Manual of Basic Requirements for Theses and Dissertations.
For security reasons, signatures are not to be a part of any ETD so create your signature page to be submitted electronically with typed names only. The signature page bearing all signatures should be submitted to the Graduate School by you or your department. Committee signatures must be on file in the Graduate School for you to be cleared for graduation and your document to be submitted to ProQuest.
Can I request a restriction of release of my thesis or dissertation to the public (due to patent or publication concerns)?
Yes. The submission software provides a method for written restriction requests up to two year embargo. During that time your document would not be made available through ProQuest/UMI or the ECU Institutional Repository. At the end of the requested period, your document will join all other theses and dissertations available to the public through UMI and Joyner Library.
If you have already published a journal article and wish to include it in your thesis/dissertation, you should discuss this option with your committee and the publisher. If you include the article, you need to cite the publication in your references. Or, if the publisher gives you a signed release, you can include the publication in your document, as allowed by the release. If the publisher restricts access to the article, you will need to exclude the article from the thesis/dissertation submitted to the Graduate School.
If the article has already been published, you have three options which should be discussed with your committee and possibly the publisher. First, you can cite the publication in your references. Secondly, it may be possible to link to an online publication (with the permission of the publisher). Lastly, the publisher can supply a signed release allowing you to include the publication in the thesis/dissertation. If the publisher restricts access to the release, you may need to develop two versions of your document—one with and one without the published article.
ECU Institutional Repository/Joyner Library
Proquest Digital Dissertations
Networked Digital Library of Theses and Dissertations (NDLTD)
Once submitted, you may contact Amy Tripp at 252-328-5792 or firstname.lastname@example.org
Who can I contact for questions about creating an electronic document, using MS Word , pdf conversion, or creating supplementary files?
The Graduate School plans to offer training sessions each semester. Consult this website for a schedule of training times and locations.