Office of Sponsored Programs
In most cases, if a subaward is included in the original grant
application, approved in the budget and award by the sponsor, then competitive
bidding policies will not apply. Terms and conditions of the prime award to ECU
will be passed to the subrecipient in the subaward documents.
Subawards cannot be executed until OSP has received and
processed the prime award to the ECU PI. OSP cannot issue subawards against a
Financial Guarantee account.
Incomplete checklists will be returned to the sender for completion.
The Subaward Checklist will be retained in RAMSeS for future use and reference.
to the subaward must be made in writing via a subaward modification.
Such changes include, but is not limited to, increase/decrease in
funding, extensions of time on the project, changes in the scope of
work, changes in the PI or subgrantee institution or termination of the
subaward. All modification must be in line with the terms and conditions
of the prime award. Depending on the nature of the modification
request, prior approval from the sponsor may be required. The ECU PI
must complete the Subaward Modification Checklist and submit it to the
OSP Grant Officer via email.
Subaward Modification Checklist
subgrantee is responsible for invoicing in accordance with the terms of
the subaward. The ECU PI is responsible to sign each invoice. The PI
signature certifies that the expenses invoiced are allowable and in
accordance with the scope of work and approval of the work completed to
date. If there is any concern about the invoice or the work product or
progress on the project by the subgrantee, the PI should NOT sign the
invoice. The PI should contact the OGC accountant or the OSP Grant
Officer for guidance. ECU may withhold payment of the final invoice
until all reports have been submitted by the subgrantee.