Welcome to the Brody School of Medicine
Financial Aid

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Financial Aid for the Brody School of Medicine

For more information regarding financial aid at the Brody School of Medicine, please contact:

Deana Summerlin, Assistant Director, Office of Student Financial Aid

Email her at faques@ecu.edu    

Students should identify in subject line they are medical students and include their ECU Banner ID (i.e. medical student-First & Last Name-refund question)

Phone: 252-328-6610

This phone number is answered by representatives in the Financial Aid Call Center. Students should identify that they are a Brody Medical Student and request to speak with Deana Summerlin.

Fax: 252-328-4347

Address fax to Deana Summerlin

Please note to send future scholarship checks and or correspondence to Ms. Deana Summerlin.


Applying for Financial Aid

If you are planning to use Financial Aid as a means of paying your tuition, you need to complete the Free Application for Federal Student Aid (FAFSA) or renewal FAFSA via the web (www.fafsa.ed.gov)  
Please indicate that you want your information released to East Carolina University, school code 002923.

If this is your first time applying, you will need to apply for an FSA ID at https://fsaid.ed.gov.  As a medical student, you are automatically considered independent for financial aid purposes. Only your income is used to calculate eligibility for the Federal Stafford Loan programs. BSOM does not require you to report parental income information on the FAFSA.

Students may submit their FAFSA beginning October 1.  However, if you plan to file a tax return, you are encouraged to submit your FAFSA during that time.

BSOM does not enforce a FAFSA deadline. However, students are encouraged to submit as early as possible to secure funding prior to the start of class.

BSOM will begin reviewing FAFSAs in March. Financial Aid award offers will be mailed afterwards.

If you need help completing the FAFSA, contact the U.S. Department of Education at: 1-800-433-3243

Award Package
Based on the information you reported on the FAFSA,that information is applied to a formula established by the U.S. Department of Education. The formula calculates you and/or your family's ability to pay for your educational expenses. The formula is referred to as your Expected Family Contribution (EFC). Your financial need is the difference between your cost of attendance and your Expected Family Contribution.

This calculation is often expressed as follows:  Cost of Attendance – EFC = Need based eligibility

Your award package may consist of federal student loans and institutional grants and/or scholarship(s) you are eligible to receive. Your total award package cannot exceed the cost of attendance. If you expect to receive any other form of financial assistance, please complete the Additional Aid and Other Resources Form available at www.ecu.edu/financial. Failure to do so can result in a financial aid over award, which may require you to repay funds.


Federal Loan Programs
Federal Direct Loans are long-term, low-interest student loans provided by the U.S. Department of Education rather than a bank or other financial institution. Graduate/Professional students are eligible for the following types of Direct Loans;

Direct Unsubsidized Loan

Not based on financial need; interest accrues during the time a student is in school and during grace and deferment periods. The 2014-2015 interest rate beginning July 1, 2014 is 6.21% FIXED. There is a 1.072% loan processing fee deducted from the original amount accepted. Payment on this loan does not begin until 6 months after graduation or if you drop below half time enrollment. Standard repayment period is 10 years, but can be extended.

Graduate Plus Loan

This loan is available to a student who has borrowed the maximum in Unsubsidized loan for the academic year. The Graduate Plus Loan is credit based and requires credit approval. Students may borrow up to the Cost of Attendance minus any other financial aid received for that year. The 2014-2015 interest rate beginning July 1, 2014 is 7.21% FIXED. There is a 4.288% loan processing fee deducted from the original amount accepted. Payment on this loan does not begin until 6 months after graduation or if you drop below half time enrollment.
Standard repayment period is 10 years, but can be extended.

To apply, please contact Ms. Deana Summerlin.
Entrance Loan Counseling & Master Promissory Note
If you are borrowing a Direct Loan through BSOM for the first time, you must complete the Direct Loan Entrance Counseling and Master Promissory Note by logging into www.studentloans.gov. Our office will be notified electronically when each requirement has been successfully completed.
State Loan Programs

This scholarship/loan program is offered through the College Foundation of North Carolina. A scholarship/loan means that although it is technically a loan, if you follow the rules and obligations of the program, the amount is forgiven through service and thus becomes a scholarship.

FELS provides financial assistance to qualified students who are committed to working in North Carolina in fields designated as critical employment shortage areas. These programs are related to teaching, allied health, nursing, and medicine programs. BSOM students are eligible to receive $14,000 per year for four years.

Application deadlines vary.

For more information and to apply go to http://www.cfnc.org/FELS.  

Cost of Attendance

The Cost of Attendance (COA) provides students with an idea of what costs might be incurred as a medical student attending BSOM. There are two types of costs listed: direct costs and indirect costs.

Direct Costs include tuition and fees that are paid directly to the university. The student health insurance plan is also a direct cost for students who choose to purchase the plan.

Indirect Costs are expenses you will likely pay during the academic year. Indirect costs are not billed by the university. Example of indirect costs include; books and supplies, rent, transportation, and personal expenses. Indirect costs are simply estimates. You can control how much you spend. Use our estimates as a starting point and then budget appropriately.  Keep in mind that the Financial Aid Office can only award students with an amount of aid equal to or less than their cost of attendance.

Married students and/or students with dependents should note that your budget only includes living expenses solely for you. The expectation is that the living expenses of your spouse and dependents will be met through spouse’s earnings.

However, students may apply to receive additional loans for child day care costs and for other unusual expenses that affect the student's ability to pay. Students will be required to provide documentation such as receipts at time of request. These requests are reviewed on a case-by-case basis.

Cost of Attendance does not include consumer debts, such as car payments, bank loans, or credit card obligations which students may have established prior to medical school. Students should try to eliminate previous debts before beginning their medical school career.

COST OF ATTENDANCE for academic year 2017-2018

M1 M2 M3 M4
Tuition & Fees $22,944.00 $22,944.00 $22,944.00 $22,944.00
Room & Board $14,944.00 $17,932.00 $17,932.00 $14,944.00
Books & Supplies $4,051.00 $2,019.00 $1,414.00 $1,414.00
Personal $2,636.00 $2,636.00 $2,890.00 $2,636.00
Transportation $1,460.00 $1,752.00 $2,161.00 $8,460.00
Insurance (all) $2,450.00 $2,450.00 $2,450.00 $2,450.00
Loan Fees $808.00 $808.00 $808.00 $808.00
TOTAL $49,293.00 $50,541.00 $50,599.00 $53,656.00

Return of Title IV Funds
The Brody School of Medicine at East Carolina University's refund policy for Title IV recipients has been changed to the return of Title IV funds policy. The change in policy will be effective July 2000. All students also are subject to the University policy as published by the Cashier’s Office and University Bulletin 100% refund the first week, 75% refund the second week, 50% refund the third week, and 25% refund the fourth week. This means that under the return to Title IV policy, you may have unearned loans returned to your servicer. At the same time under the University policy, you may owe money to the university.

If a Title IV aid (Direct Loan) recipient withdraws before the end of a semester, the institution must calculate the amount of Title IV aid (Direct Loan) the student did not earn. Unearned Title IV funds must be returned to the loan servicer. If you must withdraw or take a leave of absence from Brody School of Medicine, you must meet with the Dean in the Office of Student Affairs. Once a course of action has been determined, an enrollment plan is prepared for the student. The student will also meet with the Director of Student Services/Financial Aid who will counsel the student on the amount of Title IV aid earned, what amount if any will be returned, and the amount of Title IV aid the student must repay. You will also be required to complete an exit interview.
Scholarships & Grants
Various scholarship funds are administered by ECU Medical & Health Sciences Foundation. Awards are based on financial need and/or academic potential as ascertained by the Scholarship Committee. Preference is given to those students who meet the mission of the school and the criteria outlined by each scholarship description. Students will be emailed directly when the scholarship application becomes available each year. Students will apply through ECUAWARDan on-line web portal where all ECU students complete scholarship application. 

How to Apply:
  • Select "Sign In"
  • Click "Sign in With Your Institution"
  • Sign in with your Pirate ID and Passphrase
  • Complete the General Scholarship Application, making sure to answer each question fully
  • Provide and electronic signature and date
  • Click "Finish and Submit"
You may be prompted to answer additional questions or directed to other scholarships that have a manual application. Read all the prompts and directions carefully. Make sure to review all identified opportunities to determine if you should apply.

If you have questions, please contact the Office of University Scholarships at 252-328-5816. The deadline to apply for scholarships for Fall 2017 is February 15, 2017

Scholarships opportunities available to BSOM students:  

The Andrew Best Scholarship- Awarded to a deserving medical student in honor of this long-standing advocate and supporter of the Brody School of Medicine.

The Brody Scholars Scholarship-A full tuition scholarship for an incoming student to the Brody School of Medicine for all four years, becoming an additional Brody Scholar enjoying all the aspects of the Brody Scholar program. Twelve chosen applicants will be invited in to interview for the Brody Scholarship in early March. Incoming first year medical students are encouraged to apply.

The Chamberlain Scholarship Fund- Provides financial assistance to a Brody School of Medicine student in good academic standing.

The Class of 1992 Scholarship Fund- Assists Brody School of Medicine students with tuition costs and is based on need, merit, or a combination of both.

The Class of 2007 Jasmine A. Peters Scholarship- Helps to support an entering student to the Brody School of Medicine who demonstrates outstanding character and has financial need.

The Connell George Garrenton, MD Scholarship-Assists Brody School of Medicine students who have financial need and, preferably, who show promise in Family Medicine and a willingness to practice in rural North Carolina.

The Dr. and Mrs. Hervy Kornegay, Sr Endowed Scholarship-Awarded to an MD student at the Brody School of Medicine who attended ECU as an undergraduate.

The Dr. and Mrs. Mark MacDonald Medical Scholarship-Awarded to a student at the Brody School of Medicine with academic excellence, financial need, and preferably with prior military service. Recipients may renew the scholarship annually if good academic standing is maintained.

The Dr. Dean H. Hayek Distinguished Scholarship Fund-Honors the academic excellence of an incoming medical student by providing a significant award that approaches or equals 50% tuition for each year, thus it is a four-year commitment to a deserving student. It is a fitting tribute to Dean H. Hayek, PhD, who served the ECU Brody School of Medicine for more than 26 years as the Dean of Admissions.

The Dr. G. Earl and Mrs. Ruth Trevathan Scholarship-Provides needed financial assistance for a deserving first-year medical student enrolled at the Brody School of Medicine.

The Dr. Leon and Sally Davis Scholarship Endowed Fund-Available to any admitted MD student in the Brody School of Medicine that is in good academic standing and demonstrates financial need.

The Dr. Loretta M. Kopelman Endowed Scholarship Fund-Provides a need-based scholarship for a Brody School of Medicine student who has demonstrated initiative in women and leadership issues in medicine. The scholarship is available to current and entering students, and those in good academic standing remain eligible for each of their four years at Brody.

The Dr. Seymour Bakerman Scholarship Fund-Is given to a rising junior or senior at the Brody School of Medicine with financial need.

The ECU Medical and Health Science Foundation Scholarship- Provides support to a student at the Brody School of Medicine and is awarded on academic merit and other criteria determined by the scholarship selection committee.

The Foy & Joyce Goforth Scholarship Fund - Awarded to a medical student who shows promise in primary care medicine and a willingness to serve in Eastern North Carolina. First priority is given to students from Wilson, Greene, or Lenoir Counties with an advantage given to students who are children of alumni of the School of Medicine at East Carolina University.

The Hannah Carpenter Tart Scholarship in Brody School of Medicine-Helps support a Brody School of Medicine student, preferably from Harnett County.

The Haywood M. Phthisic, Sr. & Margaret Chappell Phthisic Memorial Scholarship Fund-Awarded to a Brody School of Medicine student in good academic standing, who has, or is about to receive, a BS degree from East Carolina University. Preference is given (in the following order) to financial need, academic merit, and citizenship (volunteering and meaningful participation in the Eastern NC medical community.) Recipients are eligible all four years of enrollment.

The Irwin S. Johnsrude, MD Scholarship Fund-Provides a needs-based scholarship to a deserving student in good standing. The recipient is a Brody School of Medicine student who serves the university community in a similar fashion as former faculty member, the late Dr. Irwins S. Johnsrude.

The John P. Holt Sr., MD Endowment Scholarship- A need-based award for a Brody School of Medicine student who has demonstrated initiative and interest in health issues that disproportionately affect minorities and disadvantaged groups. The Holt Scholar strives to serve the field of medicine in a similar manner as the late John P. Holt, Sr, MD, served his community. The scholarship is available to current and entering students in good academic standing, and is renewable annually.

Puente Scholarship- Provides a scholarship to a Brody School of Medicine student with academic excellence and financial need, and may be renewed annually if good academic standing is maintained.  

The R.O. Slivon Scholarship Fund- Awarded to a Brody School of Medicine student who exemplifies service to others and other factors deemed important by the scholarship committee and donors.

The Rachel Louise Scholarship-Paul and Sydney Cunningham created this Scholarship in memory of their daughter, Rachel Louise. Female students at the Brody School of Medicine with demonstrated financial need and who are from one of the 29 counties of Eastern North Carolina are eligible to be considered for this award.

The Roger G. & Gaile Davenport Taylor Endowed Scholarship Fund-Gives first preference to a Brody School of Medicine student from Nash, Wilson, or Edgecombe counties; secondly, to those from Eastern North Carolina; and finally, to a North Carolinian.

The Rose Pully Scholarship Fund-Awarded to a Brody School of Medicine medical student with financial need, preferably with a rural North Carolina background and a stated interest in Family Medicine. The recipient is eligible all four years of his or her medical education, providing that good academic standing is maintained.

The Samia Scholarship-Provides a scholarship to a first-year student at the Brody School of Medicine on the basis of academic excellence and financial need, and if the student remains in good academic standing, it may be renewed each year.

The Tom and Janie Bass Medical Scholarship-Provides support to a Brody School of Medicine student based on academic excellence and financial need. Recipients may renew the scholarship annually if good academic standing is maintained.

The W.R. Roberson Scholarship Fund-Assists Brody School of Medicine students with tuition costs and is based on need, merit, or a combination of both.

Satisfactory Academic Progress

This policy has been developed to ensure that the Student Financial Aid Program meets or exceeds requirements set forth by federal regulations governing academic standards of progress for financial aid eligibility. This policy applies to those students receiving Title IV financial aid. Federal guidelines require that a policy be determined that is both quantitative (time frame) and qualitative (grades) for financial assistance. A student in “good academic standing” is one who has officially matriculated and is presently pursuing a program of study defined by the University as leading to the satisfactory completion of that program. In addition, the student must be proceeding at a pace which, if continued, will lead to the awarding of a medical degree.

In order to receive federal and other types of financial aid, students must comply with the Brody School of Medicine’s Satisfactory Academic Progress guidelines and financial aid guidelines.

Standards of Satisfactory Academic Progress:
You must maintain satisfactory academic progress in your program of study in order to receive financial aid. There will be four Student Review and Promotion Committees representing each of four curriculum years (M-1, M-2, M-3 and M-4). Each committee will review student performance during the given academic year, and make recommendations concerning students' academic development to the Dean. Each committee is responsible for recommending student promotion to a subsequent year. Details are available at: https://www.ecu.edu/cs-dhs/bsomstudentaffairs/MD_StudentGrading.cfm

Students must be admitted and enrolled as MD degree seeking students on at least a half-time basis as defined by the Dean for Student Affairs and meet the University’s standards for continued enrollment in the MD degree program. 

The normal time-frame for completion of required coursework for the MD degree is four academic years.  Due to academic or personal difficulties, a student may require additional time.  General requirements are that full time medical students may not exceed the 150% time limitation (6 years) to complete the program for which he or she is enrolled.  If a student is registered full time, he/she should complete the first two years of the curriculum by the end of the third academic year after matriculation.

A student registering for less than full-time enrollment is calculated based upon a proportion of the actual registered hours since the time of first enrollment.  If a student is re-mediating and repeating coursework, he/she must pass and complete all the re-mediated courses that semester(s).

The period of time for which a student is registered to pursue a full-time non-credit research fellowship shall be excluded from the maximum time frame in which an individual student will be expected to complete the program.

Leave of Absence:
A student may be granted a leave of absence for a variety of reasons.  The period of leave for which the student has been approved may be excluded from the maximum time frame in which an individual student will be expected to complete the program.  Financial aid however may be affected by a leave of absence. Consult your financial aid director if you are thinking about a leave of absence. For more details regarding Leave of Absence and Withdrawals, please refer to the following link http://www.ecu.edu/cs-dhs/bsomstudentaffairs/MD_StudentGrading.cfm

For transfer students, the total years for completion of a degree include time spent at the previous institution. Hours are applied toward the degree objective at this institution.

Course of Action:
If a student is not making academic progress, the Director of Financial Aid and or Promotions and Review committee will review the student’s record and recommend a course of action which may consists of one of the following;

Financial Aid Probation: In the event that a student fails to meet any of the above criteria in a particular semester, the student will be placed on Financial Aid Probation. A student in this category may receive financial aid for the upcoming semester although at the end of that semester the student must have completed the designated number of requirements. A student who has not completed the designated number of requirements by the end of the probationary semester will be suspended from the receipt of further financial aid.

Financial Aid Suspension: Normally consists of one semester of an academic year in which you will not receive Title IV federal financial aid because of failure to meet the minimum Good Standing requirement during the Financial Aid Probation period.  You may appeal with evidence of extenuating circumstances.

Appeal of Financial Aid Probation/Suspension:
Students have the right to appeal their Financial Aid Probation/Suspension status. Federal regulations provide limited flexibility based upon appropriate documentation of circumstances. In the case where a student can demonstrate mitigating circumstances which contributed toward his/her inability to achieve satisfactory academic performance (e.g. illness, or death in the family), the Director of Financial Aid may reinstate the student's financial aid eligibility. Eligibility for subsequent terms would be determined following an evaluation of performance for the reinstated enrollment term.  If necessary, a copy of the letter of appeal may be forwarded to the ad hoc appeals committee for review. All appeal decisions are final. The student will be notified in writing of the results. If financial aid is suspended, no further aid is disbursed until the student meets requirements.

Conditions of Reinstatement:
A student shall be reinstated for financial aid eligibility at such time as he or she successfully completes sufficient hours and has a sufficient GPA to meet the minimum eligibility requirements as set forth in this policy. It is the student’s responsibility to present evidence to the Financial Aid Office at the time he/she has met minimum requirements for reinstatement. The student will observe all normal application procedures and deadlines for financial aid consideration.

Financial Aid Appeal Procedure:
A detailed appeal letter must be delivered to the Financial Aid Office for review by the Director of Financial Aid. In making determination to reinstate or not reinstate the student's eligibility for further financial aid, the Director will assess the factors that contributed to the student not complying with the minimum academic requirements. The Financial Aid Director will inform the student of this decision, in writing. If the appeal is granted an agreement for continued financial aid will be included, outlining the conditions of the continuation.