Faculty and Staff Email Evolves During April

Over the next few months, ECU is modernizing staff email with user-friendly archive, encryption and data loss prevention (DLP) tools plus improved spam and malware protection to accommodate security policies and prepare for the move to Office 365 later this year.

Email Features and Details

Account deactivation process

Supervisors request access termination for exiting employees through the Account Termination Request form. See this page for details.

Accessible Event Email

By designing accessible email announcements, those of your audience using accessibility devices can also consume your message.

Address book updates

  • Legal name change - contact HR
  • Address book preferred or professional name - contact HR
  • Title, department or mailstop change - contact HR
  • PirateID update - contact IT Help Desk
  • Home or campus address updates - Banner Self-Service. See these instructions.

Data Loss Prevention (DLP) program

DLP prevents the accidental breach of sensitive information through an unencrypted email sent to a recipient outside the ECU network. Learn the details.

Department email account

Departments can request an email account by submitting the Departmental Email Account Request form. The form requires an account name, purpose and the names of the administrator and back-up administrator.

Email encryption

Email encryption is a security standard that scrambles an email message containing sensitive information. Only the sender and recipient can read the message. ECU staff are required to encrypt messages containing sensitive information sent to recipients outside the ECU network. Instructions are found on the email encryption page.

Email setup

Visit the email setup page. A passcode for a mobile device is required.

Enterprise Vault

The IronPort Enterprise Vault retires during April 2018. All items stored in EV will be migrated back to users' mail accounts:
  • Items up to three (3) years old migrate back to the Inbox
  • Items older than three (3) years old migrate to the Online Archive folder

Exchange cached mode

Exchange server items sync to your ECU computer to allow working offline. Visit the cached mode page for more information.

Exchange spam filter

Part of the Microsoft Exchange Online Protection suite of tools. Emails are screened and either quarantined or sent to a user's mailbox. The user can release or add addresses to a safe list through the quarantined email digest.

Expiration rules for Exchange items

Mailbox items stay in the inbox for seven (7) years unless the user deletes or moves to a personal folder or the Online Archive folder. After 7 years, an item expires to a user-recoverable area for 14 days before being permanently deleted. Items saved in personal folders do not expire. User-deleted items move to the recoverable area after thirty (30) days. See the expiration page for details.

Mobile device wipe

Lost or stolen smartphone or tablet? Wipe the data from the device through Piratemail. These instructions show you how.
Coming soon: Microsoft Intune (replaces AirWatch).

Outlook email management

Outlook is a message organization client (software program) available to Mac, PC and mobile devices. Users manage email, calendar, tasks, etc. Outlook is installed on university-owned computers and is also part of the MS Office software available through a faculty, staff and student Office 365 subscription.

Outlook personal folders

Create personal folders in Outlook, then drag and drop messages to organize information. Messages saved in personal folders do not follow ECU's automatic archiving standard, and since they only reside on the user's computer, these items are not accessible through Piratemail, mobile, etc.

Phishing email

Don't be an unwitting victim of identity theft! Visit the phishing scam page for tips on spotting these scams. Report phishing emails by forwarding a suspicious email to

Piratemail - Web browser access

Piratemail is the web app version of Outlook. Manage email, calendar, contacts, tasks and public folders through a browser at


Faculty and staff retirees are allowed to reactivate their ECU email account within six months of their last work day by following the steps below. The account must be used at least once a year. Accounts not reactivated within the six-month period are deleted.
  1. Go to
  2. Enter the last PirateID and the page's captcha text
  3. Press Next
  4. Type ECU ID (Banner number)
  5. Answer four user-unique questions
  6. Follow the rest of the prompts to reactivate your account
  7. For more information, see these printable pdf instructions