Are you a student worker creating surveys for a faculty/staff member or a department?
If yes, the survey should be owned by the faculty/staff member. You should still create your own Qualtrics account, but the ownership of the survey can be handled in one of two ways:
- You create the survey and then request the survey ownership be transferred to the faculty/staff member and you added as a collaborator. You can continue building the survey as normal.
- The faculty/staff member should start the survey by creating at a minimum the survey title. He/she should then add you as a collaborator. You can continue building the survey as normal.
As an alternative to Qualtrics, ECU now offers REDCap (Research Electronic Data Capture), a secure, HIPAA and FERPA compliant, web-based application for building and managing online surveys and databases. This software can be used for research, operational, and quality improvement studies with the appropriate approvals. Vanderbilt University developed REDCap and the software and support is available at no charge to institutional partners: ECU is a member of the REDCap Consortium.
ECU houses REDCap (the database and servers), which means that all the data is secure within ECU’s IT infrastructure. For more information about REDCap, visit our REDCap information page. If you would like a demo of REDCap, please submit a REDCap Support request.
Qualtrics is NOT APPROVED for the collection or storage of institutional (HR & Financial), FERPA, HIPAA, or sensitive data. DO NOT COLLECT institutional, FERPA, HIPAA, or sensitive data using Qualtrics.
East Carolina University requires that all data collected or stored in Qualtrics meet federal, state or industry requirements. As a research best practice, all sensitive or confidential research data should be de-identified prior to collection or use. Please follow IRB research guidelines and contact the ITCS Help Desk at 252-328-9866/800-340-7081 to request an IT Security consultation if you have questions concerning appropriate protocols for the collection and storage of sensitive or confidential data.
In addition to the above regulations, YOU AGREE NOT TO USE DATA that includes, but is not limited to, the information below:
- Social Security Numbers (SSN)
- Credit card numbers
- Debit card numbers
- Driver's License Numbers
- Personally identifiable patient information
- Personally identifiable student information
- Personnel information
- Confidential legal data
- Proprietary data that should not be shared with the public
- Employer taxpayer identification numbers
- State identification card numbers or passport numbers
- Checking account numbers
- Savings account Numbers
- Personal identification (PIN) codes*
- Digital signatures
- Any other numbers or information that can be used to access a person's financial resources.
- Biometric data
Qualtrics provides services and uses software and technology that may be subject to U.S. export controls administered by the U.S. Department of Commerce, the U.S. Department of Treasury Office of Foreign Assets Control, and other U.S. agencies and the export control regulations of Switzerland and the European Union. Subscriber acknowledges and agrees that the Software and the Services shall not be used, and none of the underlying information, software, or technology may be transferred or otherwise exported or re-exported to countries which the United States, Switzerland, and/or the European Union maintains an embargo (collectively, “Embargoed Countries”), or to or by a national or resident thereof, or any person or entity on the U.S. Department of Treasury’s List of Specially Designated Nationals or the U.S. Department of Commerce’s Table of Denial Orders (collectively, “Designated Nationals”). The lists of Embargoed Countries and Designated Nationals are subject to change without notice. By using the Service, Subscriber represents and warrants that Subscriber is not located in, under the control of, or a national or resident of an Embargoed Country or Designated National. Subscriber agrees to comply with all U.S., Swiss, and European Union export laws and assume sole responsibility for obtaining licenses to export or re-export as may be required.