Effective date: Latest
Rev. date:
UNIT CODE OF OPERATIONS
DEPARTMENT OF/UNIT NAME
Department of Psychology
SCHOOL/COLLEGE OF
Arts and Sciences
Code Approval
1. Approved by the tenured
faculty of the Unit:
Chair, Unit Code Committee: Date:
2. If changed, reapproved by
tenured faculty:
Chair, Unit Code Committee: Date: 5-28-08
3. Submitted to Dean for advice: Date:
4. Reviewed/recommended by
Chair: Garris Conner Date: 2/28/08 and 5-30-08
5. Approved by the
Chair of the Faculty: Janice Tovey
Date: pending
6. Approved
by
Chancellor: Steve
Ballard Date: pending
#08-14 May 21, 2008 (with
exceptions) (Effective Date)
Revision of Code: _X__ Complete; or ____ Part(s) Effective: __X__
Code of Operations of the
Department of Psychology
PREAMBLE
THIS CODE
ALLOWS FOR FACULTY PARTICIPATION IN AND ESTABLISHES
PROCEDURE
FOR THE UNIT’S INTERNAL AFFAIRS AND IS CONSISTENT
WITH ALL
APPLICABLE APPENDICES OF THE
UNIVERSITY FACULTY MANUAL.
I.
Departmental Goals/Mission
Pursuant to the philosophy
of East Carolina University, the Department of Psychology pledges itself to (1)
foster educational excellence in curriculum, instruction, and scholarship at
both the graduate and undergraduate levels; (2)
promote psychological research and scientific inquiry through attendance
at professional conferences, professional contacts, and publications; (3) provide
opportunities for students to learn from a variety of experiences; (4) foster a
culture that values diversity, encourages interaction, and negotiates the
differences among us; (5) uphold the standards of professional ethics and
academic integrity; (6) promote multidisciplinary collaboration; (7) support
academic freedom and shared governance; and (8) foster professional and public
service.
II. Faculty Definitions
A. Faculty
Eligible to Vote for General Departmental Business
Faculty members in the Department of Psychology (i.e., full-time fixed-term,
probationary-term, and permanently tenured) who hold academic rank or title
within the department and whose departmental duties include at least one-half
of the normal teaching/research duties as practiced in the unit or who are on
leave of absence are eligible to vote on departmental business unless otherwise
specified in Appendices D and L of the East
Carolina University Faculty Manual.
B. Faculty
Eligible to Vote for Tenure & Promotion Decisions
The definition
of voting faculty outlined in Appendix D (Tenure and Promotion Policies and Procedures
of East Carolina University) of the East
Carolina University Faculty Manual applies.
C. Faculty
Eligible to Vote Under Appendix L
The definition of voting faculty
outlined in Appendix L of the East Carolina University Faculty Manual for
making recommendations on code content to the permanently tenured unit faculty
members and in the quadrennial evaluations of the effectiveness of unit
programs applies.”
D. Graduate Faculty
The Graduate
Faculty of the department are those individuals who are members or associate
members of the Graduate Faculty as defined by Appendix F of the East Carolina
University Faculty Manual and meet criteria established by the
department as described in Appendix A of this document.
III.
Administrative Organization of the Department
A. Department Chair
i. Definition
The
Chair is the chief administrative officer of the department. The selection and tenure of the office of the
Department Chair shall conform with established
University policies.”
ii. Duties of the Department Chair
a)represent the department in
its relations with other units and divisions of the university;
b)administer the affairs of
the department in accordance with the policies of the department, the college,
and the university;
c)
inform the faculty of
all administrative decisions or actions affecting the faculty and department;
d)evaluate annually each
faculty member’s teaching, research, and service in accordance with criteria
established in this code;
e)be responsible for the
scheduling of classes in consultation with the Schedule Committee;
f)
be responsible for the advising and registration of students
in cooperation with the student’s faculty advisor;
g)manage the operation of the
departmental office and its staff;
h)
have responsibility
for proper space utilization and for all equipment and supplies belonging to
the department;
i)
allocate research space and equipment;
j)
prepare and be responsible for the departmental budget and
budgets for all other funds assigned to or belonging to the department;
k)
each Fall, discuss
current budget allocations with the faculty and prepare a summary of the
previous year’s allocation and expenditures;
l)
submit proposed Personnel Committee recommendations, other
actions and proceedings of the department to the requisite university
officials, offices, and/or units;
m) conduct negotiations for the
hiring of new faculty members;
n) preside over departmental
meetings and supervise the writing and distribution of departmental minutes;
o) approve the submission of grant
proposals;
p) ensure that all personnel
actions are in accordance with the East
Carolina University Faculty Manual;
q) ensure that code procedures and
university and state regulations are followed;
r) be responsible for the departmental annual report, make
the annual report available to the faculty and discuss the report with the
faculty in the fall;
s) coordinate directorships and
academic programs in the department; and,
t) perform other functions as
advised or recommended by departmental faculty.
B. Associate
Chair
i. Definition
If the Department Chair desires, an
Associate Chair will be nominated by the Department Chair and approved by a
majority of the eligible voting faculty present at the meeting. Individual faculty who submit an absentee
ballot will also be considered present for voting purposes. The Associate Chair will serve for a two-year
term. There is no limitation to the number of successive terms the individual
may serve. Compensation shall be negotiated with the
Department Chair.
ii. Duties of the Associate Chair
The Associate
Chair assists the Department Chair with the day-to-day operations of the
department, excluding personnel and budgetary issues. Specific duties are
assigned by the Department Chair.
C. Director of Health
Psychology Doctoral Program
i.
Definition
There shall be a Director of the Health Psychology Doctoral
Program. The Director shall be nominated
by the Department Chair, in consultation with the Advisory committee, and elected by a majority of the eligible voting
faculty present at the meeting.
Individual faculty who submit an absentee ballot will also be considered
present for voting purposes as specified under VII. Meetings of this document . This position is for a 5 year term. Compensation shall be negotiated with the
Department Chair.
ii.
Duties of the Program Director:
a) hold the appropriate license and
credentials for the program;
b) supervise advising, recruiting, admissions,
and teaching assignments, in conjunction with the program faculty;
c) establish, maintain and administer
internships, practica and field placements required
by the program and ensure that appropriate supervision is provided;
d) supervise the review and modification of
program information in both printed and electronic formats;
e) seek and maintain appropriate program
accreditation;
f)
serve as a
member of the Graduate Assembly;
g) execute all other administrative duties and
decision-making functions delegated to the director by the Department Chair.
D. Masters/Specialist Graduate
Program Directors
i. Definition
There
shall be Graduate Program Directors for the Clinical, General, and School Psychology
areas. Directors shall be nominated by
the Advisory Committee or nominated from the floor and elected by a majority of
the eligible voting faculty present at the meeting. Individual faculty who submit an absentee
ballot will also be considered present for voting purposes as specified under
VII. Meetings of this document. Elections for the Directors shall follow
this schedule: School – April 2008;
Clinical – April 2009; General – April 2010.
Terms of office shall be for three years, and shall begin May 31 and run
for three years or until their successors have been elected. Compensation shall be negotiated with the Department Chair.
ii.
Duties of the Program Directors:
a) make recommendations to the Curriculum Committee as
necessary
concerning changes in the relevant graduate program;
b) hold the appropriate
license and credentials for that program;
c) advise graduate
students within the Program with respect to fulfilling all
course, research,
examination, internship, and practica requirements as
well as Program and University requirements;
d) process the
admission requests for each applicant to that Graduate Program
which includes
maintaining records, along with requests for tuition
remissions/graduate
scholar’s awards, etc.;
e) after consulting
with the Program faculty, recommend to the Department
Chair the acceptance or rejection of
graduate applicants;
f) coordinate teaching
assignments for the Program with the Schedule
Committee;
g) establish, maintain
and administer internships, practica and field
placements
required by the
Program and ensure that appropriate course supervision is
provided;
h) coordinate admission
policies for the Program within Departmental policies
and maintain a
record of all applications and actions taken;
i)
handle
correspondence with and personal visits from applicants to the
program;
j) serve as a member of the Graduate Assembly;
k) review and modify
Program information in both printed and electronic formats;
l) seek and maintain
appropriate program accreditation and,
m)
execute all
other administrative duties and decision-making functions
delegated to the
Director by the Department Chair.
E. Undergraduate Program Director
i. Definition
The
Undergraduate Program Director shall be nominated by the Advisory Committee or
nominated from the floor and elected by a majority of the eligible voting
faculty present at the meeting.
Individual faculty who submit an absentee ballot will also be considered
present for voting purposes as specified under VII. Meetings
of this document. The term of
appointment shall first expire at the end of the 2008-2009 academic year, and shall expire
every three years thereafter. Compensation shall be
negotiated with the Department Chair.
ii. Duties
of the Undergraduate Program Director
a) make recommendations
to the Curriculum Committee as necessary
concerning
changes in the undergraduate program;
b) communicate to
students information concerning the psychology
undergraduate
program, graduate programs, and career opportunities in
psychology;
c) review and approve the senior summary and such other
forms as are
designated by the
Department Chair;
d) keep abreast of regulations regarding major, minor, honors,
and liberal arts foundation curriculum requirements and inform faculty advisors
and students;
e) aid in the organization and presentation of undergraduate
thesis projects; and,
f) execute all other administrative duties and decision-making
functions
delegated to the
Director by the Department Chair.
F. Director of Graduate Assistants
i.
Definition
The
Director of Graduate Assistants shall be nominated by the Advisory Committee or
nominated from the floor and be elected by a majority of the eligible voting
faculty present at the meeting.
Individual faculty who submit an absentee ballot will also be considered
present for voting purposes as specified under VII. Meetings
of this document. The term of
office shall first expire at the end of the 2009-2010 academic year, and shall expire every three years thereafter. Compensation shall be negotiated with the Department Chair.
ii.
Duties of the Director of Graduate Assistants
a) in consultation with the Department Chair and Program
Directors, assign Graduate Assistantships, which shall include Teaching Assistants
(TA’s), Research Assistants (RA’s), and Graduate Assistants (GA’s) for
appropriate assignments and duties in assisting the departmental faculty;
b) coordinate the
Graduate Assistantship assignments and payroll;
c) coordinate with the Department Chair course assignments for
Graduate Teaching Assistants as needed;
d) supervise the recruitment, training and
monitoring of Graduate Teaching Assistants, following General Administration
memorandum guidelines;
e) provide supervision and instruction to
Graduate Teaching Assistants in teaching methodology; assist in structuring and
developing the content domain for the teaching of psychology classes by
Graduate Teaching Assistants;
f)
supervise
evaluation procedures for the Graduate Teaching Assistants;
g) mediate assistantship conflicts between Graduate
Assistants and departmental faculty; and,
h) perform other administrative functions as designated by the
Department Chair.
G. Library Representative
i. Definition
The
Library Representative shall be nominated by the Advisory Committee or
nominated from the floor and be elected by a majority of the eligible voting
faculty present at the meeting.
Individual faculty who submit an absentee ballot will also be considered
present for voting purposes as specified under VII. Meetings
of this document. The term of
office shall first expire at the end of the 2009-2010 academic year, and shall expire
every three years thereafter.
ii. Duties
of the Library Representative
a) serve as a liaison between university libraries and
departmental members;
b) conduct surveys to determine psychology staff needs and
preferences for ordering books, journals, and other materials.
IV. Standing Committees
Members
of standing committees shall be permanently tenured or probationary-term
faculty nominated by the Advisory Committee or nominated from the floor and
elected by a majority of the departmental voting faculty present at the April
departmental faculty meeting.
As
prescribed below, some committees must include representation from faculty of
specific rank and tenure status. Terms
of office of standing committee members shall be for two years and shall begin
May 31 and run for two calendar years or until their successors have been
elected. Committee elections shall be
held at the April departmental faculty meeting. Individual two-year terms
within a committee will be staggered so that the committee will retain
experienced members from year to year. Thus, only the committee terms that
expire in a given year will be up for re-election that year. The Advisory
Committee is charged with tracking the terms of committee members and notifying
the faculty at least two weeks prior to the April meeting what elections are
required that year.
Except
when stated otherwise, the quorum for standing committees shall be a majority
of the members of the committee, excluding ex officio members. Standing Committee action shall be subject to
approval by the department, or by the faculty so specified. Persons (except ex officio members) shall
serve on no more than three standing committees and may chair no more than one.
The
standing committees of the department shall consist of the: Advisory Committee, Curriculum Committee,
Scholarships & Awards Committee, Schedule Committee, and Personnel
Committee.
A. Advisory
Committee
The
Advisory Committee shall consist of the Department Chair, ex officio, and five
elected faculty members. Both
permanently tenured and probationary-term faculty must be represented on the
committee. The Chair of the committee
shall be elected by members of the committee and cannot
be an ex-officio member.
The
committee shall:
i. track the terms of each committee, solicit
nominations, and prepare a ballot for each committee election at the
April faculty meeting;
ii. on at least a biennial basis, study and evaluate the
operation of the departmental code, the functions of the committees, and make
recommendations for change as deemed necessary and desirable;
iii. recommend the creation of
new committees and the elimination of old committees as deemed necessary and
desirable; and
iv. advise the Department Chair
regarding matters brought to its attention by the Chair or members of the
department.
B. Curriculum Committee
The
Curriculum Committee shall consist of five elected faculty members. The Chair of the committee shall be elected
by the members of the committee. The
relevant Program Director associated with any course under review shall be
invited to that specific curriculum meeting.
The
committee shall:
i. suggest
or review proposals for new courses, course revisions, course deletions,
Writing Across the Curriculum requirements, program changes, and make
recommendations to the faculty;
ii. suggest or review proposals
for changes in requirements for degrees and make recommendations to the
faculty; and
iii. the Chair of the committee
shall ensure that the proposed departmental changes are transmitted to the
appropriate curriculum committees.
C. Scholarships & Awards Committee
The
Scholarships & Awards Committee shall consist of three elected faculty
members representing both permanently tenured and probationary-term
faculty. The Chair of the committee
shall be elected by members of the committee.
The
committee shall:
i. coordinate seminars, colloquia, and paper presentations; and
ii. solicit nominations and
recommend recipients of scholarships and awards to the Department Chair.
iii. arrange
for awards presentations to candidates at graduation ceremonies or other events
as appropriate.
D. Schedule Committee
The
Schedule Committee shall consist of three elected faculty members. The Chair of the committee shall be elected
by members of the committee.
The
committee shall:
i. recommend to the Department Chair an adequate
schedule of courses to meet the regular requests for such schedules received
from the Office of Provost for Vice-Chancellor of Academic Affairs;
ii. recommend each schedule in such a manner as to meet
the course needs of Psychology Department majors (both undergraduate and
graduate) and minors, as well as the cognate requirements of other East
Carolina University curricula; and
iii. ensure that faculty members
are assigned teaching responsibilities appropriate to their specialty areas,
preferences, and course load obligations, consistent with the needs of the department.
E. Personnel Committee
The
Personnel Committee shall consist of seven elected permanently tenured members
who have full-time appointments within the department, at least two of whom
shall hold the rank of Professor and at least two of whom shall hold the rank
of Associate Professor. In addition to
the functions assigned to it by the East Carolina
University Faculty Manual, Appendix D, the Personnel Committee shall:
i. make recommendations to the Department Chair regarding annual
evaluations of faculty;
ii. receive requests and make
recommendations to the Department Chair regarding faculty requests for
reassigned time;
iii. coordinate peer observation
of teaching;
iv. develop and implement
mentoring programs in teaching, research, and service for new faculty; and
v. serve as a resource
to any faculty member seeking ways to improve his or her performance.
vi.
perform duties specified
in section VI of this document.
V. Special Committees
A.
Tenure Committee
The
Tenure Committee shall function as defined in the East
Carolina University Faculty Manual, Appendix D.
B.
Promotion Committees
The
Promotion Committees shall function as defined in East
Carolina University Faculty Manual, Appendix D.
C.
Cumulative Review Committee
The
Cumulative Review Committee shall function as defined in the East Carolina University Faculty
Manual, Appendix B.
VI. Faculty Personnel Actions
A. Selection of New Faculty
The
Department Chair shall notify and consult with the faculty regarding the number
and nature of positions allocated to the department. Based on faculty input and departmental
needs, the Department Chair will designate a search committee chair and the
Personnel Committee will select one of its members to serve on the search
committee. The Department Chair, Search
Committee Chair and the member from the Personnel Committee will then solicit
volunteers and select the committee from the faculty to serve on the Search
Committee following appropriate guidelines in the East
Carolina University Faculty Manual (Appendices C and D).
The
search committee shall consist of at least three faculty members including the
Search Committee Chair and the Personnel Committee representative, chosen to
represent expertise required for screening viable candidates based on the job
description. At least one faculty member
should be from outside the specialty area defined in the advertisement. If the position advertised includes significant
graduate program involvement, an additional member of the committee should be a
graduate student in at least his/her second year from that program. Position
advertisements will be developed by the search committee in consultation with
the Department Chair and then submitted for university approval.
The
committee will review all completed applicant files submitted by the
advertisement deadline and identify a short list of no more than ten
candidates. This list and the candidate
files will be made available to all departmental faculty
for their review and input. At any time
during this process, additional candidates may be added to the short list by
the search committee.
The
search committee will then deliberate and provide the faculty with a
recommended list of candidates for interviews.
The Department Chair and search committee will coordinate the interviews
and visits of candidates depending on departmental funding.
Upon
completion of the interviews, the Personnel Committee will convene a
departmental faculty meeting to discuss the candidates and solicit input from
the faculty. The faculty shall, by
secret ballot, vote on the acceptability of each candidate. Considering the input of the faculty, the
Personnel Committee will forward a list of recommended candidates to the
Department Chair. The Department Chair shall forward his or her recommendation
to the Dean and inform the departmental faculty of his or her decision.
B. Teaching Assignments and Reassigned
Time
In
consultation with the Schedule Committee, the Department Chair shall establish
teaching assignments in accordance with Appendix C of the East Carolina University Faculty
Manual.
In
consultation with the Personnel Committee, the Department Chair shall determine
faculty reassigned time in accordance with procedures established in Appendix C
of the East Carolina University Faculty
Manual.
C. Faculty Evaluation
The
specific weights given to teaching effectiveness, research, and service for
each full-time permanently tenured or probationary-term faculty member shall be
not less than 25% teaching effectiveness, 25% research productivity, and 10%
service. Allocation of the remaining 40%
to these established minima shall follow procedures outlined in the East Carolina University Faculty
Manual, Appendix C, such that the
weight assigned to service shall not be greater than the weights assigned to
either teaching effectiveness or research productivity. Within these criteria, the specific weights
for each faculty member shall be based on the above criteria and the
recommendation of the faculty member in the fall term of each academic
year. The weights may be revised with
the permission of the Department Chair before the Personnel Committee
deliberations in the spring term.
Fixed-term faculty shall be evaluated annually based on the terms of
their contracts.
D. Reappointment and Professional
Advancement
The
procedures for reappointment of probationary-term faculty are as follows, which
are in addition to those prescribed in the East
Carolina University Faculty Manual, Appendix D. Timelines for promotion and tenure are outlined in Appendix D. The unit Tenure Committee shall review the
Personnel Action Dossier of each probationary-term faculty member prior to the
contract expiration at a meeting called for this purpose. The committee shall recommend reappointment
only if the dossier indicates a reasonable probability that the record will
eventually sustain a recommendation for permanent tenure and promotion using
the criteria described in the Evaluation of Faculty section of this Unit
Code. The Department Chair shall apply
these same standards in developing his or her recommendations regarding
reappointment.
E. New and Subsequent Appointments of
Fixed-Term faculty members
Fixed-term
appointments shall conform to the requirements of Appendix D of the East Carolina University Faculty
Manual. The Personnel Committee shall review all
applications for fixed-term positions (full- or part-time) and forward
recommendations for fixed-term appointments to the Department Chair.
F. Promotion of Faculty
The
procedures for promotion of faculty are prescribed in the East Carolina University Faculty
Manual, Appendix D. The unit
Promotion Committee shall review the Personnel Action Dossier of each faculty
member being considered for promotion at a meeting called for this
purpose. The committee shall use the
promotion criteria described in the Evaluation of Faculty section of this Unit
Code. The Department Chair shall apply
these same standards in developing a recommendation regarding promotion.
G. Evaluation of Faculty
Documentation and Evaluation of
Accomplishments
All
permanently tenured and probationary-term faculty
shall annually document their accomplishments in teaching effectiveness,
research, and service for the academic year.
Fixed-term faculty shall provide information based on the terms of their
duties as outlined in their contracts.
These documents will be considered by the Personnel Committee in a
meeting called for this purpose. The
Department Chair may be asked to participate in this meeting to give
information and provide clarification, but shall not vote. Each member of the Personnel Committee will
evaluate each faculty member; no members of the Personnel Committee shall
participate in the discussion or evaluation of their own records. The committee will discuss the evaluations
and determine a single score for each component of the evaluation and an
overall score for the evaluation. These
evaluations shall be advisory to the Department Chair who will convey to the
faculty member a summary of the committee’s evaluations of each faculty
member’s performance in teaching effectiveness, research productivity, and
service. The Department Chair shall
provide a narrative explanation of the Chair’s numerical evaluation, on both an
absolute and relative basis, of the faculty member’s performance. This information is to be provided in the
letter from the Department Chair to the faculty member, that
is prescribed in the East Carolina University Faculty
Manual, Appendix C.
When salary increment funds are available for distribution within
the department, the Department Chair shall, as part of the annual evaluation of
faculty, using weights and the criteria dictated by this Code and those
mutually agreed to by the Department Chair and the faculty member being
evaluated, recommend each faculty member’s salary award to the Dean.
H. Criteria for Annual Evaluations and
Merit Awards
In
accordance with the East Carolina
University Faculty Manual, Appendix L the following items are to be used in evaluating teaching
effectiveness, research, and service.
The location of any item on the three lists is not intended to imply a
ranking of importance, nor are the lists intended to be exhaustive or mutually
exclusive. Furthermore, the items on
each list are not necessarily of equal weight.
i. Teaching
Effectiveness:
attendance at teaching-related workshops/presentations;
certification received in professional area;
course
development, materials and policies;
curriculum design and development;
instructional workload;
peer
evaluation of teaching;
published
reviews of textbooks;
special
courses;
surveys
of student opinion;
student
advising;
teaching
grants;
teaching
awards;
textbooks;
thesis
supervision or committee membership; and
related
activities.
ii. Research/Creative Activities:
articles
in refereed journals or other professional refereed publications;
books
or chapters in books;
textbooks
that contribute significantly to the field;
book
reviews in refereed journals or other professional publications;
monographs;
panelist
at professional meetings;
paper,
symposium or poster presented at meetings of professional associations;
research
grant or contract;
editor
or coeditor of books, journals, or other professional publications; and
related
activities.
iii. Service
to the University, Profession, or Community:
advisement of student organizations and activities;
committee
work (department, college, or university level);
consulting activities (non-pai