January 2006
– December 2009
Resolution
#06-01
Approved by the
Approved by the Chancellor: February 6,
2006
Curriculum
matters contained in the minutes of the December 8,
2005, and January 12,
2006, University Curriculum Committee meetings.
Resolution #06-02
Approved by the
Approved by the Chancellor: February 6,
2006
New Academic
University Environment Committee.
Resolution #06-03
Approved by the
Approved by the Chancellor: February 6,
2006
Resolution
on Health Insurance as follows:
Whereas,
Whereas,
Whereas, an affordable and effective health plan
is one of the primary incentives for recruiting and retaining current faculty
and staff members; and
Whereas,
an affordable and effective health
plan should promote health and wellness for its members; and
Whereas, the
cost of health insurance coverage continues to increase without increasing
benefits for its members, thereby decreasing the affordability and dollar value
of this coverage; and
Whereas,
the existing system does not provide
incentives to East Carolina University faculty and staff members to better
utilize its regional medical resources (e.g., ECU Physicians) for their health
needs; and
Whereas,
158 East Carolina University faculty
and staff members have opted out of the university’s free coverage because of the current plan’s costly deductible and
limited coverage.
Therefore
Be It Resolved that, the
Therefore
Be It Further Resolved that the
Resolution #06-04
Approved by the
Approved by the Chancellor: February 6,
2006
Resolution
on Practical Measures to Reduce the Class Days Missed Due to Athletic
Competition as follows:
Whereas,
the Conference USA Mission states that the conference is to: (1) support the
primary education mission of member institutions and (2) protect and promote
the welfare of student-athletes. (p 129)
Whereas,
the Conference USA Guiding Principles state that the conference “places its highest
value upon high academic achievement. The student first, the athlete
second.”
Whereas,
Conference
Whereas,
the 2005 Conference USA Women’s Soccer Championship required the
Whereas,
the student athletes competing on the ECU men’s basketball missed an average of
14 class days due to CUSA games during the 2001 to 2004 seasons.
Whereas,
the student athletes competing on the ECU volleyball missed an average of 8
class days due to CUSA games during the 2001 to 2004 seasons.
Therefore,
Be It Resolved that the East Carolina
§
The timely completion of a study that applies
standardized measures to determine the extent of the problem across the
conference.
§
Establishing specific policies resulting in a
25% reduction in missed class days over a two-year period.
§
Eliminating scheduling of mid-week conference
contests whenever practical.
§
Creating conference tournament schedules that
do not conflict with the primary academic mission of the conference members.
Resolution
#06-05
Approved by the
Approved by the Chancellor: February 6,
2006
Revision
to the ECU Undergraduate Catalog,
Section 5. Academic Regulations, relating to Class Attendance and Participation
Regulations
Replace Section 5: Class
Attendance and Participation Regulations with the following:
“CLASS ATTENDANCE AND PARTICIPATION REGULATIONS
Students are
expected to attend punctually all lecture and laboratory sessions and field
experiences and to participate in course assignments and activities as
described in the course syllabus. Absences are counted from the first class
meeting, and, at the discretion of the instructor, absences because of late
registration may not be automatically excused.
Each
instructor shall determine the class attendance policy for each of his or her
courses, as long as the instructor’s policy does not conflict with university
policy as described herein. The
instructor’s attendance policy, along with other course requirements, will be
presented to the class, preferably in writing, at the first class meeting.
Faculty may include class attendance as criteria in determining a student’s
final grade in the course. If class
attendance is to affect a student’s grade, then a written statement to that
effect must be part of the course syllabus.
Excused
absences should not lower a student’s course grade, provided that the student,
in a manner determined by the instructor, is able to make up the work that has
been missed and is maintaining satisfactory progress in the course. If a student anticipates that he or she may
miss more than 10% of class meeting time as a result of university-excused
absences, the student is required to discuss this matter with the instructor at
the beginning of the semester.
Instructors
are expected to honor valid University excuses for student absences and to
provide reasonable and equitable means for students to make up work missed as a
result of those absences. Student experiences that cannot be made up should be
discussed at the onset of the courses to ensure that continued enrollment is
feasible while there is still the opportunity to drop the course within the
schedule change period. Instructors may require that students provide
reasonable advanced notice of a university-excused absence, when possible. It
is the student’s responsibility to obtain verification of a university-excused
absence by contacting the Office of the Provost or his or her designee. Requests for university-excused absences
should be submitted, whenever possible, to the Office of the Provost or his or
her designee at least a week prior to the scheduled absence. Requests submitted after the fact will be
disapproved unless circumstances made prior approval impossible.
The death of
an immediate family member or student participation in religious holidays may
be considered an excused absence under university policy. Should such a
circumstance occur, and the faculty member desires verification, the student
should contact the Office of the Provost or his or her designee for a
university-excused absence and provide documentation of the particulars.
The Student
Health Service does not issue official written excuses for illness or injury
except in the case of a final examination when a grade of incomplete (I) is
requested by the student. Upon student request, however, the Student Health
Service will confirm that the student has received medical care.
The Office
of the Provost or his or her designee may authorize university excused absences
for the following activities:
1. Participation in authorized activities as an
official representative of the university (i.e., sporting events, delegate to
regional or national meetings or conferences, participation in and necessary
travel to and from university-sponsored performances);
2. Participation in other activities deemed by
the Office of the Provost or his or her designee to warrant an excused absence.
Any student who feels that he or she has been
treated unfairly concerning absences or has been misinformed by the faculty
member regarding that instructor’s absence policy shall have the right to
appeal through the appropriate Dean.”
Resolution
#06-06
Approved by the
Approved by the Chancellor: March 1,
2006
Curriculum
matters contained in the University Curriculum Committee minutes of the
January 26,
2006, Committee meeting.
Resolution
#06-07
Approved by the
Approved by the Chancellor: March 1,
2006
Move all teaching and research award
material submission deadlines to November 1 of each year
Board of
Governors Award for Excellence in Teaching
Revise the text under #2 to read:
“Nominated
faculty who wish to pursue the award must have their portfolios in the Center
for Faculty Development Office, Ragsdale 124, no later than 5 p.m. on December
1 November 1.”
Board of
Governors Distinguished Professor for Teaching
Revise the text under #3 to read:
“Nominated
faculty must have their portfolios in the Center for Faculty Development
Office, Ragsdale 124, no later than 5 p.m. on December 1 November 1.”
Max Ray
Joyner Award for Faculty Service Through Continuing Education
Revise the text under #3 to read:
“Nominated
faculty who wish to pursue the award shall submit the portfolio of all
evaluative materials to the December 1 November 1 of each year.”
University
Award and Robert L. Jones Award for Outstanding Teaching
Revise the text under #4 to read:
“Nominated
faculty who wish to pursue the award should submit the portfolio of all
evaluative materials to the December 1 November
1 of each year.”
Annual
Lifetime and Five-Year University Research/Creative Activity Awards
Revise the text Research Procedures to
read:
“The
nominating letter, the nominee's complete curriculum vitae, and three letters
from outside referees must be submitted to the Academic Awards Committee on or
before December 1st November 1of
each year.”
Resolution
#06-08
Approved by the
Approved by the Chancellor: March 1,
2006
Revised ECU Faculty Manual, Part XII. Personnel
Action Dossier.
Resolution
#06-09
Approved by the
Approved by the Chancellor: March 1,
2006
New ECU Faculty Manual, Part XIII. Promotion
and Tenure Timeline.
Resolution
#06-10
Approved by the
Approved by the Chancellor: April 18,
2006
Spring
2006 Graduation Roster, including honors program graduates, subject to the
completion of degree requirements.
Resolution
#06-11
Approved by the
Approved by the Chancellor: May 5, 2006
Approved by
the Board of Trustees: July 25, 2006
Revised ECU Faculty Manual, Appendix C.
Personnel Policies and Procedures for the Faculty of ECU.
Resolution
#06-12
Approved by the
Approved by the Chancellor: April 18,
2006
Curriculum matters contained in the February 9,
2006, and February 23,
2006, University Curriculum Committee minutes.
Resolution
#06-13
Approved by the
Approved by the Chancellor: April 18,
2006
2007-2008
University Calendar.
Resolution
#06-14
Approved by the
Approved by the Chancellor: April 18,
2006
Policy for
making up missed class days as follows:
Partial
missed days should not be made up. Entire missed days should be made up (in
keeping with the 750 minutes per credit hour requirement set by the UNC General
Administration)
Designated
make-up days for Fall Semester
Make-up
days should be used in the following order:
Reading
Days at the end of the semester; Tuesday of Fall Break; Monday of Fall Break;
Wednesday before Thanksgiving.
Designated make-up days for Spring Semester
Make-up
days should be used in the following order:
Reading
Days at the end of the semester; Good Friday.
If additional make-up days are needed, the Executive Council in conjunction
with the Calendar Committee will decide how to make them up.
Suggestions
on how to make up missed time
By
meeting at the usual class time on the designated make-up days (avoid giving
tests on these days) or by some activity relevant to the class (outside the
usual class time, but not necessarily on the designated make-up days, as
decided by the instructor following whatever procedures have been adopted by
the unit).
Resolution
#06-15
Approved by the
Approved by the Chancellor: April 18, 2006
Approved by the Board of Trustees: May
5, 2006
Revised ECU Faculty Manual, Part VII. Section II.
Patent Procedures.
Resolution
#06-16
Approved by the
Approved by the Chancellor: April 18,
2006
Revised College of
Business Unit Code of Operation and revised School of Art
and Design Unit Code of Operation
Resolution #06-17
Approved by the
Approved by the Chancellor: May 5, 2006
Addition
to the Undergraduate Catalog, Section 4: Academic Advisement, Progression, and
Support in order to clarify the policy that entering ECU with credit for 1100
& 1200 does not affect the requirement that students must complete 12 s.h.
of writing intensive classes in order to graduate from ECU.
The
new text would read as follows (additions underlined):
“Writing Intensive Requirement
Students
enrolling at
Resolution #06-18
Approved by the
Approved by the Chancellor: May 5, 2006
Resolution #06-19
Approved by the
Approved by the Chancellor: May 5, 2006
Approved by the Board of Trustees: July 25,
2006
Approved by the Senior Vice President for Academic Affairs/General Counsel:
12-06
Approved by the President of UNC System:
January 9, 2007
Resolution #06-20
Approved by the
Approved by the Chancellor: May 5, 2006
Resolution #06-21
Approved by the
Approved by the Chancellor: September 25,
2006
Separation
of the Department of Nutrition and Hospitality Management, within the College
of Human Ecology, into two departments, the Department of Hospitality
Management and the Department of Nutrition and Dietetics.
Resolution #06-22
Approved by the
Approved by the Chancellor: not applicable
Resolution #06-23
Approved by the
Approved by the Chancellor: not applicable
Resolution #06-24
Approved by the
Approved by the Chancellor: October 19, 2006
Curriculum
matters contained in the September 28,
2006, University Curriculum Committee minutes.
Resolution #06-25
Approved by the
Approved by the Chancellor: October 19, 2006
Resolution
on Crime Within Our Community and Neighborhoods as follows:
Whereas, faculty, staff, and students at ECU are an
essential part of the
Whereas, the faculty recognizes the importance of
safety and peace of mind not only for our ECU students, staff and faculty but
also for non-ECU affiliated Greenville residents, and
Whereas, there is growing concern and a sense of
alarm as reports of crimes and attacks against students are reported with
increasing frequency in local media, and
Whereas, a report of a crime allegedly committed
against an ECU faculty member has recently been made public, and
Whereas, we acknowledge and appreciate the efforts
of the Greenville City Police, the Pitt County Sheriff's Office and the ECU
Campus Police to prevent, deter and solve crime, and
Whereas, the complexity of the issues demands that all local law
enforcement, city, and county
government officials join hands to help solve these problems.
Therefore Be It Resolved, that the
Chancellor work with the City of
Resolution #06-26
Approved by the
Approved by the Chancellor: not applicable
The
Chair of the Faculty will appoint an ad hoc committee of four to six faculty
members with expertise in graduate issues to review the Yardley Research Group
Report and issue a report on their findings to the
(Those
appointed were Professors Edson Justiniano (Physics), Martha Alligood
(Nursing), Dan Schisler (Business), Charles Coddington (Computer Science and
Technology), Nancy Zeller (Education) and Tom Huener (Music).)
Resolution #06-27
Approved by the
Approved by the Chancellor: December 13, 2006
Approval of the Fall 2006 Graduation
Roster, including honors program graduates, subject to completion of degree
requirements.
Resolution #06-28
Approved by the
Approved by the Chancellor: December 13, 2006
The
Student Opinion of Instruction Survey (SOIS) for all courses will be changed to
an Internet-based survey delivered in a manner similar to the surveys currently
administered to students in Distance Education courses.
Resolution #06-29
Approved by the
Approved by the Chancellor: not applicable
Revised
Academic
Research/Creative Activity Grants Committee charge.
Resolution #06-30
Approved by the
Approved by the Chancellor: December 13, 2006
Curriculum
matters contained in the minutes of the October 12,
2006, and October 26,
2006, Committee meetings.
Resolution
#06-31
Approved by the
Approved by the Chancellor: December 15, 2006
Grant SECS
1000, offered by the Department of Political Science, Social Science Foundation
Credit.
Resolution #06-32
Approved by the
Approved by the Chancellor: not applicable
|
August 28,
2007 |
September
11, 2007 |
|
September
25, 2007 |
October 9,
2007 |
|
October
23, 2007 |
November
6, 2007 |
|
November
20, 2007 |
December
4, 2007 |
|
January
15, 2008 |
January
29, 2008 |
|
February
5, 2008 |
February
19, 2008 |
|
March 4,
2008 |
March 18,
2008 |
|
April 8,
2008 |
April 22,
2008 |
|
|
April 29,
2008 Organizational
Meeting |
Resolution #06-33
Approved by the
Approved by the Chancellor: December 15, 2006
Curriculum
matters contained in the minutes of the November 9,
2006, Committee meeting.
Resolution #06-34
Approved by the
Approved by the Chancellor: not applicable
The
use of the Liaison Model as a regular part of the University Curriculum
Committee protocol, with the option to bring curriculum matters before the
committee without the involvement of a liaison.
Resolution #07-01
Approved by the
Approved by the Chancellor: March 1, 2007
Revised ECU
Faculty Manual, Part XII. Personnel Action Dossier.
Resolution #07-02
Approved by the
Approved by the Chancellor: March 13, 2007
Commendation for Catherine Rigsby, Past Chair
of the Faculty as follows:
WHEREAS,
Professor Catherine Rigsby served with honor as Chair of the Faculty for the
academic years of 2004-2005 and 2005-2006; and
WHEREAS,
Professor Catherine Rigsby has dedicated her time and much effort to activities
that benefit all faculty of East Caroling University, upholding the principles
of academic freedom and shared faculty governance; and
WHEREAS,
with Professor Catherine Rigsby’s oversight, revisions to at least 7 parts of
the Faculty Manual were successfully implemented and changes to at least ten
unit codes of operation were approved and implemented; and
WHEREAS,
Professor Catherine Rigsby helped to design and promoted the approval of more
than 9 significant changes to Appendices A, C, D, and L of the Faculty Manual;
and
WHEREAS,
Professor Catherine Rigsby assisted in gaining approval for more than 10 sets
of recommended curriculum changes across the institution; and
WHEREAS,
Professor Catherine Rigsby promoted and gained approval for revised General
Education Goals and Objectives; and
WHEREAS,
Professor Catherine Rigsby assisted in the approval of and implementation of
the Serious Illness and Disability Policy; and
WHEREAS,
Professor Catherine Rigsby was instrumental in the formation of the standing
Academic University Environment Committee that oversees issues of environmental
concerns for the entire campus community.
THEREFORE
BE IT RESOLVED that Professor Catherine Rigsby has served the faculty of
BE
IT FURTHER RESOLVED that the
BE
IT FURTHER RESOLVED that due to Professor Catherine Rigsby’s hard and work
dedication to the University, faculty at
BE
IT FURTHER RESOLVED that the
Resolution #07-03
Approved by the
Approved by the Chancellor: October 25, 2007
with following amendment:
The
effective implementation date for the use of the “+/-“ grading system will be
Fall 2012. All students will move to the
new grading system at that time.
Revisions to the ECU Undergraduate Catalog, Section 5. Academic Regulations,
relating to Grade Points and Grade Point Average, Grade Replacement Policy,
Warning and Probation, and Special
Readmission (Forgiveness) Policy.
1. Propose to replace the current text in
the Undergraduate Catalog to read as follows: (Additions are noted in bold print and deletions are noted in strikethrough.)
“GRADE POINTS AND GRADE POINT AVERAGE
A grade (quality) point system based on all
hours attempted at
The following grade symbols are currently in use for
undergraduate courses:
|
Grade |
Meaning |
|
A |
|
|
A- |
|
|
B+ |
|
|
B |
|
|
B- |
|
|
C+ |
|
|
C |
|
|
C- |
|
|
D+ |
|
|
D |
|
|
D- |
|
|
F |
Failure - achievement does not justify credit for course |
|
I |
Incomplete (granted for deficiency in quantity, not quality, of work) |
|
N |
Audited |
Grade points for a course are computed by multiplying the
number of semester-hour credits by the numerical values assigned to the letter
grade received. Numerical values for letter grades are as follows:
|
Letter Grade |
Numerical Value |
|
|
|
|
A |
4.0 |
|
A- |
3.7 |
|
B+ |
3.3 |
|
B |
3.0 |
|
B- |
2.7 |
|
C+ |
2.3 |
|
C |
2.0 |
|
C- |
1.7 |
|
D+ |
1.3 |
|
D |
1.0 |
|
D- |
0.7 |
|
F |
0* |
*Although no grade points are given for a grade of F, the hours
attempted are recorded for each attempt of a given course. (See Grade
Replacement Policy, below.) The GPA is
then obtained by dividing the total number of grade points earned by the total
number of semester hour credits hours
attempted.”
The following grade symbols are currently in use for all
undergraduate courses: A-excellent, B-good, C-average, D-barely passed,
F-failed (Course must be repeated to secure credit.), I-incomplete, N-audited.
A grade of I is given for a deficiency in quantity, not quality, of work. Grade
points are computed by multiplying the number of semester-hour credits by four
for courses in which a grade of A is earned, by three for a grade of B, by two
for a grade of C, by one for a grade of D. No grade points are given for a
grade of F, but hours attempted are recorded for each attempt of a given
course. (See Grade Replacement Policy, below.) The GPA is obtained by dividing
the total number of grade points earned by the total number of semester hours
attempted.
2. Propose to replace the current text in the
Undergraduate Catalog to read as follows: (Additions are noted in bold print
and deletions are noted in strikethrough.)
“GRADE REPLACEMENT POLICY
A student is
permitted to use the Grade Replacement Policy a maximum of three times for
courses below 3000 in which he or she has earned a grade of C-, D+, D,
D-, or F.
For
example, a student may replace a grade in three different courses or may
replace a single course grade a maximum of three times or a combination thereof
not to exceed the limits of the policy. Approval to use the policy will not be
given if a student wishes to repeat a course after he or she has successfully
completed an advanced course covering the same or similar material, for
example, a course in the same academic discipline for which the repeated course
is a prerequisite.
To replace a
grade, the student should request a grade replacement on the grade replacement
form, register for the course during the registration period, and submit the
form to the Office of the Registrar.
For the
student to implement the policy, the form should be submitted no later than the
last day of classes of the semester in which the student retakes the course.
Although the original grade will not be used in determining the GPA of the
student, the original grade will remain on the student’s permanent academic
record and will be included in the calculation for consideration for honors.
The
replacement grade, or last grade, stands. Students receiving an F on the
replacement grade must repeat the course if credit is required for graduation. In the event that the original grade was a
D+, D, or D-, no additional credit hours will be awarded. In the event
that the original grade was a D, no additional credit hours will be awarded.”
3. Propose to replace the current text in
the Undergraduate Catalog to read as follows:(Addition is noted in bold print and deletion is noted in strikethrough.)
“WARNING AND PROBATION
A student
will be placed on academic warning if his or her cumulative GPA is less than 2.0 2.00 but meets the minimum GPA required for his
or her retention period. A student will be placed on academic probation if he
or she does not meet the current academic eligibility standards. Students on
probation are required to meet with their advisor and attend an academic review
session conducted by the Academic Advising and
4. Propose to replace the current text in the
Undergraduate Catalog to read as follows:(Addition is noted in bold print and deletion is noted in strikethrough.)
“Special Readmission (Forgiveness) Policy
Students who
have been enrolled at another college or university since their last enrollment
at
Subsequent
GPAs of students readmitted under this policy will be computed without
inclusion of previous course work in which a grade below C C- was received; credit toward
graduation will not be allowed for such course work. However, this work will be
included in calculations for consideration for degrees with distinction.
A
student may be readmitted under the Forgiveness Policy only one time. Those
readmitted under this policy are on academic probation for the first 19 s.h. of
attempted course work. At the end of the term in which the nineteenth semester
hour is attempted, a minimum cumulative C average must have been earned at
Resolution #07-04
Approved by the
Rejected by the
Chancellor: October 22, 2008 (link to response)
Revisions to
the ECU Faculty Manual, Part VI.I.J. Salary
Policies.
(Additions are noted in bold print
and deletions are noted in strikethrough.)
J. Salary
Policies
1.
General Information
Faculty annual salaries are paid
semimonthly. New employees receive the first check on the last work day of
September. Checks are distributed
to each department by special messenger in the morning on the 15th. and last
day of each calendar month. When the
15th or last day of a month falls on a nonwork day for the business office, pay distribution of checks will
be made on the last work day prior to that day.
Arrangements may also be made with the payroll office to have checks
deposited in a local bank to the faculty’s account. Salaries for summer
term teaching are paid at after the
close of each term. Faculty are responsible for providing the Human Resources office with
up-to-date tax withholding information.
Federal income tax is withheld
on the basis of information furnished to the payroll office on US Treasury
Department Form W-4. It is the
responsibility of the employee to furnish the payroll office with a revised
Form W-4 if the number of withholding exemptions is changed due to deaths,
births, or other reasons. Since
withholding exemptions are applied to the regular salary of the individual, the
withholding tax on supplemental salaries for summer term, extension teaching,
etc., must be calculated without benefit of exemptions. In January of each year, each employee will
receive from the payroll office receipts, US Treasury Department Form W-2 and
NC Department of Revenue Form NC-2 for income taxes withheld for the previous
calendar year.
State income tax is withheld on
the basis of information furnished to the payroll office on North Carolina
Department of Revenue Form NC-4. It is
the responsibility of the employee to furnish the payroll office with a revised
Form NC-4 if the number of withholding exemptions is changed due to deaths,
birth, or other reasons. If supplemental
wages such as bonuses, commissions, or overtime pay are paid at the same time
as regular wages, the income tax to be withheld is determined as if the
aggregate of the supplemental and regular wages were in a single wage payment
for the regular payroll period.
2. Supplemental Pay
The UNC Board of Governors has
implemented a supplemental pay policy (UNC Policy #
300.2.13). Supplemental pay is not a bonus for performance.
For a full-time
member of the faculty, the salary approved by the Chancellor is the full
compensation to be expected during the period of employment, regardless of the
funding source. The period of employment is as stated in the individual
contract and includes all formal holidays and interludes during which no
classes are scheduled during the contract period. No additional payments may be
made for university duties that are generally related to the position to which
the individual is appointed.
Supplemental pay
is not provided for service on university committees.
Criteria for
Supplemental Pay: Except as allowed by this Policy, total compensation paid
cannot exceed the salary amount authorized for the appointment period. Pursuant
to the approval process outlined below, requests for supplemental pay must be
reviewed and approved by the appropriate vice chancellor prior to the faculty member commencing the activity that will
generate the additional compensation.
● Total Compensation: A faculty member’s total annual salary
compensation from all university sources (including overloads, summer school,
one-time payments, distance learning, etc.) may not exceed 4/3 or 133 1/3% of
the annual nine-month base salary or 100% for a twelve-month employee during
the twelve-month contract period. For nine-month faculty, the period begins
with the start of fall term and ends the day before the start of the next fall
term. For twelve-month faculty, the period starts July 1 and ends June 30.
Variable supplements awarded as
part of the Clinical Faculty Compensation Plan are excluded from the
calculation of total annual salary compensation in the determination of the
above amounts.
● Less Than Full-time Employees: Upon appropriate approvals, faculty
with appointments of less than full-time during an academic year or fiscal year
can increase their commitment up to full-time with additional compensation.
However, in no event may the effort of a faculty member exceed full-time
commitment unless specifically approved in advance by the appropriate vice
chancellor; additional compensation may not exceed full-time equivalency.
● Research/Creative Activity: Normally, sponsored program activity
occurring during the regular academic year does not constitute extraordinary or
exceptional effort that qualifies for consideration of supplemental salary
payment. It is expected that such other proposed duties or tasks may require
reduction in other planned responsibilities of the faculty. For example,
arrangements may be made for reassigned time or research contract “buyouts” if
faculty members are to conduct sponsored program activities during the regular
academic year. Exceptions should be coordinated with the faculty member’s vice
chancellor and the Vice Chancellor for Research & Graduate Studies.
● Overloads: Overloads should be limited. Compensation for
overloads will be computed based on the annual nine-month salary rate.
Full-time faculty members may
teach courses in distance education programs as a part of their regular load.
However, if instead they teach such courses on an overload basis, they shall be
limited to no more than one additional course per semester in addition to their
regular full-time, on-campus teaching load (UNC
Policy # 400.1.1.1[R] G.4.c). Prior to requesting overload compensation,
units must ensure that overloads are necessary and should reduce assignments
for non-instructional purposes if at all possible.
● Summer Compensation: No overloads will be permitted during summer
sessions. Regardless of the salary source, total compensation received during
the summer may not exceed three-ninths of the previous year’s nine-month annual
salary base rate.
● Work for ECU outside the Home Unit: Prior approval from all involved
administrative levels is required to teach or perform other duties outside the
faculty member’s home unit.
·
Special or Temporary Administrative
Assignments: Each special or temporary
administrative assignment should be reviewed and approved annually by the
appropriate vice chancellor.
● External Professional Activities for Pay: In
accordance with the UNC Board of Governors’ policy on Conflicts of Interest and
Commitment Affecting Faculty and Non-Faculty EPA Employees (UNC Policy # 300.2.2), sometimes faculty may engage in compensated
activities that are not a part of University employment. The policies covering
Faculty and Professional Staff income derived from external activities for pay
are governed by Part VI section V of the Faculty Manual. Individuals are
expected to comply with these policies that include seeking administrative
permission prior to the commencement of the activity and the filing of annual
conflict of interest statements at the end of the academic year. The External Professional Activities for Pay
forms are available at UNC Policy
#300.2.2.1[R].
·
Approval Request Process: Requests for additional compensation must be
approved in writing prior to the time the faculty member is to begin performing
the additional duties.
The following steps must be
completed and documented before supplemental pay can be authorized:
a. The faculty member must submit a written request stating the justification for supplemental pay in advance of the start of the special assignment. The statement must clearly identify the activities covered, the relationship of the activities to the employee’s regularly assigned job responsibilities, the expected duration, and the basis for determining the one-time or periodic supplemental payment.
b. The
written request must be approved by the faculty member’s immediate supervisor
and then by the department head/chair. If the request is for not more than 4/3
or 133 1/3% of the annual nine-month base salary, the department head/chair's
approval is sufficient.
c. If
the request is for more than 4/3 or 133 1/3 % of the annual nine-month base
salary or for any employee on a 12-month contract, it must be forwarded to each
of the next highest administrators until it reaches the appropriate vice
chancellor.
d. If
approved by the appropriate vice chancellor, the request must be forwarded to
EPA Personnel Administration in the Department of Human Resources for final
review and processing.
e. Documentation
of supplemental compensation payments must be retained in the faculty member’s
personnel file as maintained by the approving vice chancellor.
f. Exceptions
to this policy must be approved by the faculty member's immediate supervisor,
each of the next highest administrators, and the appropriate vice chancellor in advance.”
For a full-time member of the faculty or EPA professional staff,
the salary approved by the Board of Governors is the full compensation to be
expected during the period of employment. No additional payments may be made
for university duties that are generally related to the position to which the
individual is appointed. The period of appointment includes all formal holidays
and interludes during which no classes are scheduled.
Regardless of the salary source, total compensation paid during the
period of appointment cannot exceed the salary amount authorized in the current
academic salary increase document, except for extraordinary situations that
must be approved in advance by the appropriate vice chancellor
Total
Compensation: An individual’s total annual salary compensation from all
university sources may not exceed 133% of the annual nine-month base salary or
100% for a twelve-month employee during the twelve-month contract period
without prior authorization from the appropriate vice chancellor.Bonus amounts
awarded to EPA or CSS employees as part of the Clinical Faculty Compensation
Plan or Management Flexibility Act are not be included in the calculation of
total annual salary compensation in the determination of the above amounts.
Less
Than Full-time Employees: Upon appropriate approvals, individuals with
appointments of less than full-time during an academic year or fiscal year can
increase their commitment up to full-time with additional compensation.
However, in no event may the effort of an individual exceed full-time commitment
unless specifically approved in advance; additional compensation must be
proportional to the base salary rate and not exceed full-time equivalency
unless specifically approved in advance.
Research/Creative
Activity: It is expected that such other proposed duties or tasks may require
reduction in other planned responsibilities of the faculty or professional
staff member. For example, arrangements may be made for reassigned time or
research contract “buyouts” if faculty members are to conduct sponsored program
activities during the regular academic year. Sponsored program activity does
not normally constitute extraordinary or exceptional projects for consideration
for supplemental payment.
Overloads: Effective August 1, 2002, overload stipendsfor
any purpose should normally be limited to one per academic year and onlyafter
the appropriate dean has granted prior approval and notified theirappropriate
vice chancellor. Pay rates for non-distance education overloads willbe equated
to the annual nine-month salary rate; i.e., pay per credit hour foroverloads
may not exceed the per credit hour nine-month rate based on a twelvecredit hour
per semester full-time basis.
As per Administrative Memorandum 407, a second overload
stipend for distance education purposes may be granted during an academic year,
but only after prior approval from the appropriate vice chancellor. Units must
ensure that overloads are necessary and should reduce reassignments for
non-instructional purposes if at all possible prior to authorizing an overload
stipend. It is preferable that overloads be kept to a minimum and be granted no
more than once per academic year. Pay rates for distance education overloads
may not exceed the published rates for summer school.
Summer
Overloads: No overloads will be permitted during summer school sessions except
in extraordinary circumstances and with prior approval. Compensation from any
and all salary sources for summer employment may be arranged not to exceed
three-ninths of the previous year’s nine-month annual salary base rate. The pay rate from summer school funds and
distance education summer school courses will be based on a percentage of the
nine-month rate up to a published annual maximum per session. The specific rates may be obtained through
the office of the Provost.
Work for ECU Outside the Home Unit: Prior approval to teach or perform other
duties outside the faculty member’s home unit is required from all involved
administrative levels.
Salary Conversion Rate for Faculty Holding
Twelve-month Appointments: The salary of a faculty member holding a
twelve-month appointment will be converted back to a nine-month faculty salary
at the rate of 9/11ths of his/her twelve-month base salary. Exceptions to this
pattern may occur based on individual based negotiations depending on the level
of the position, experience, and other factors. The approval of the Chancellor
is required for such conversions to occur.
ExternalActivitiesfor Pay: The policies covering Faculty and Professional
Staff incomederivedfrom external activities for pay are governed by Part
VI.oftheECU FacultyManual. Individuals are expected to comply with
thesepolicies that includeseeking prior administrative permission to
thecommencement of the activity andthe filing of annual conflict of
intereststatements at the end of the academicyear. The External Activities for
Payforms and the Conflict of Interest Formsare availableatwww.aa.ecmedu/forms.(
Resolution #07-05
Approved by the
Approved by the Chancellor: March 13, 2007
Revised College of Health and
Human Performance Unit Code of Operation and
Department of
Geology Unit Code of Operation.
Resolution #07-06
Approved by the
Approved by the Chancellor: March 13, 2007
Curriculum
matters contained in the minutes of the December 14, 2006, January 11, 2007,
January 25, 2007, and February 8, 2007, University
Curriculum Committee meetings.
Resolution #07-07
Approved by the
Approved by the Chancellor: March 13, 2007
Revisions to the ECU Faculty Manual, Part XIII. Promotion
and Tenure Timeline.
Resolution #07-08
Approved by the
Approved by the Chancellor: April 24, 2007
Approved by the Board of Trustees: May 2007
Spring 2007 Graduation Roster, including
honors program graduates, subject to the completion of degree requirements.
Resolution #07-09
Approved by the
Approved by the Chancellor: April 24, 2007
Summer 2008 – Spring 2009 University
Calendars.
Resolution #07-10
Approved by the
Approved by the Chancellor: April 24, 2007
Revised
Resolution #07-11
Approved by the
Approved by the Chancellor: April 24, 2007
Curriculum matters contained in the minutes
of the February 22, 2007, and March 8, 2007 meetings of the University
Curriculum Committee.
Resolution #07-12
Approved by the
Approved by the Chancellor: April 24, 2007
Resolution commending the ECU Women’s
Basketball Team that read as follows:
WHEREAS,
the
East Carolina University women’s basketball team won the Conference-USA
tournament with an impressive 79-70 victory over Rice University after having
been behind by as many as twelve points in the second half; and
WHEREAS,
the East Carolina University Lady Pirates
advanced to compete in the NCAA postseason tournament for the first time in
twenty-five years; and
WHEREAS,
the tournament championship featured the young
women of this basketball team and their dedicated coaches winning three games
in three days, including a very hard fought game on Saturday evening against a
second-seeded University of Alabama-Birmingham team that had earlier in the
season defeated ECU in Greenville and then danced on the Pirate logo; and
WHEREAS,
since
that February 1st loss to UAB the Lady Pirates did not lose another
game, compiling a ten game winning streak that included a win over Conference
USA regular season champion Tulane University at Minges Coliseum on February 18
by a 76-68 score; and
WHEREAS,
that
February win streak led the Lady Pirates to a third place finish in Conference
USA regular season competition, in spite of a very tough early season schedule
that saw them lose four of their first
five games; and
WHEREAS, due to that
very difficult early season schedule, and losses to a number of teams with long
records of success in women's basketball, the youthful Lady Pirates faced what
could have been a very demoralizing situation; and
WHEREAS, at several
points during the season, once during the December holidays and again after the
February 1st loss to UAB which brought their record to 9 wins and 13 losses,
this team experienced moments of frustration and disappointment that would have
effectively ended the season for many teams of comparable age and experience;
and
WHEREAS,
even
with their impressive seven game winning streak to finish
the regular season, the Lady Pirates entered the Conference USA tournament on
March 1st, knowing they would have to win the tournament in order to
make it into the NCAA tournament; and
WHEREAS,
fully
realizing what those pressures meant, and how long it had been since an ECU
team had played in the NCAA tournament, the players and coaches of this sophomore-dominated
team trusted in one another and in their common goal, and for seventy–two hours
and through three grueling games performed in a manner that made the citizens
of Greenville and Pirates everywhere proud of them and of this university.
THEREFORE,
BE IT RESOLVED, That Head Coach Sharon Baldwin-Tener, Assistant Coaches
Chrissy Roberts, Melissa Kolbe, and Samantha Young, and Director of Basketball
Operations Bett Shelby, plus all the players, managers, and trainers of the
Lady Pirates basketball team, be extended the heartfelt thanks and
congratulations of this
BE
IT FURTHER RESOLVED, that this
Resolution #07-13
Approved by the
Approved by the Chancellor: June 4, 2007
Policy on Disruptive Academic Behavior
as follows:
Disruptive academic behavior is any
behavior likely to substantially or repeatedly interfere with the normal
conduct of instructional activities, including meetings with instructors
outside of class. Examples of such behavior include, but are not limited to,
making loud or distracting noises; using cell phones and other electronic
devices without prior approval; repeatedly speaking without being recognized;
frequently arriving late to class; and making threats or personal insults. A
verbal expression of a disagreement with the instructor or other students on an
academic subject matter discussed within the course, during times when the
instructor permits discussion, is not in itself disruptive academic behavior.
The course instructor has original
purview over his/her class and may deny a student who is unduly disruptive the
right to attend the class. A student who does not follow reasonable standards
of academic decorum should receive a private verbal warning from the faculty
member. The instructor should describe the behavior of concern to the student,
explain that it is inappropriate, and ask the student to stop the behavior. If
the behavior continues, the instructor should give the student a written
warning indicating that the student will be removed from the course if the
behavior does not cease. If the behavior persists, the instructor should
discuss the situation with his/her department chair. If it is decided to remove
the student from the course then the instructor should schedule a meeting with
his/her department chair and the student to inform the student that s/he is
being removed from the course. This decision must be communicated in writing to
the student with a copy promptly forwarded to the Office of Student Rights and
Responsibilities. The department chair must promptly communicate the decision
in writing to the Office of the Registrar so that the student’s schedule will
be adjusted accordingly.
If the behavior is threatening in
nature or is likely to result in immediate harm, the faculty member should
contact the East Carolina University Police Department for assistance.
The student may appeal the decision of
the instructor and department chair to the academic dean of the college in
which the course is located. The appeal must be received by the dean, in
writing, within three working days of the date of the decision to remove the
student from the course. The dean or dean’s designee will review the appeal and
the documentation, will discuss the appeal with the faculty member and, after
discussion with the student and instructor, can affirm, reverse or modify the
decision made by the instructor and department chair. The student, instructor
and department chair will be notified of the appeal decision no later than
three working days after receiving the appeal. The dean will provide written
notification of the appeal decision to the Office of Student Rights and
Responsibilities, and also, if the original decision is overturned, to the
Registrar’s Office. If the decision is made that the student is to return to
the course then the student will be allowed to immediately return to the
classroom without academic penalty and the chair will work with the student and
instructor to facilitate the completion of any missed work. The dean’s decision
is final.
This policy does not restrict the
instructor’s prerogative to ask a disruptive student to leave an individual
class session where appropriate or to refer the student to the Office of
Student Rights and Responsibilities for violation of the Student Code of
Conduct.
(Once approved, this new policy will
be added to the ECU Faculty Manual,
Part V. Academic Information, Section I.Y.)
Resolution #07-14
Approved by the
Approved by the Chancellor: June 4, 2007
Addition
of Policy on Disruptive Academic Behavior to the official undergraduate
catalog, Section 5. Academic Regulations, immediately after the “Class
Attendance and Participation Regulations” subsection. to read as follows:
“Policy on
Disruptive Academic Behavior
Resolution #07-15
Approved by the
Approved by the Chancellor: June 4, 2007
“8) Fully
retired faculty may request a free B parking permit and may also park in spaces
designated "Retired Faculty."
Faculty in phased retirement and retired faculty who are re-employed by the
university may request a free B parking permit and may upgrade the B permit to
an A permit (by paying the price difference between an A and a B permit) while
bypassing the wait-list, but may not park in spaces designated "Retired Faculty.”
Resolution #07-16
Approved by the
Approved by the Chancellor: June 4, 2007
Curriculum matters contained in the minutes
of the April 12,
2007, University Curriculum Committee meeting.
Resolution #07-17
Approved by the
Approved by the Chancellor: not applicable
Commendation
for Professor Henry Ferrell as follows:
Whereas, Professor Henry Ferrell served with
distinction as a Faculty Senator for 10 years; and
Whereas,
Professor Henry Ferrell served two
terms representing ECU on the UNC Faculty Assembly; and
Whereas, Professor Henry Ferrell has invested his
time and much effort to activities that benefit all faculty at East Carolina
University, possessing an outstanding record of service on
Whereas, Professor Henry Ferrell has served with
dedication as University Historian, ably documenting the history of the
institution and its many contributions to Eastern North Carolina in his two
studies, No Time for Ivy: East Carolina
University 1907-2007 and Promises
Kept: East Carolina University, 1980-2007.
Therefore
Be It Resolved, that Professor Henry Ferrell has served the faculty of
Be
It Further Resolved, that the
Resolution #07-18
Approved by the
Approved by the Chancellor: not applicable
Request
report from Major Frank Knight and others about proposed physical improvements
being added throughout campus over the summer to aid in campus safety.
Resolution #07-19
Approved by the
Approved by the Chancellor: October 10, 2007
Change
the
Resolution #07-20
Approved by the
Approved by the Chancellor: October 10, 2007
Resolution #07-21
Approved by the
Approved by the Chancellor: November 27, 2007
(excerpt from
Chancellor’s 11-27-07 letter: “While I will forward Resolution 07-21 to the
Board of Governors for their consideration, I believe that no further action is
required at this time because new, compromise language has recently emerged
from meetings between the General Administration and the Faculty Assembly.”)
Whereas, academic freedom and tenure
are core values of the American academic system and thus are of significant
concern to faculty; and
Whereas, the UNC system, as the oldest public university in the nation, has
been and should continue to be a leader in best practices in academic; and
Whereas, the UNC Faculty Assembly has pointed out significant problems with key
aspects of the revisions proposed by the “Code 603/604 Committee” (as of July
17, 2007), particularly those relating to institutional guarantees of tenure, grounds
for discharge, utilization of post tenure review for discharge, and rights of
“special faculty”; and
Whereas, the UNC Faculty Assembly has noted that there are areas in which the
language of the proposed changes needs to be clarified in order to avoid
possible future confusion and has developed alternative language to address its
concerns with the “Code 603/604 Committee” proposal; and
Whereas, it is the view of both the UNC Faculty Assembly and the ECU faculty
that the Code Review Committee’s work exceeded its charge insofar as it
included recommendations regarding post-tenure review processes that are
inconsistent with policies reviewed and supported by the Assembly in late
Spring 2007, as reported to the Board of Governors Committee on Personnel and
Tenure in June 2007; and
Whereas, the UNC Faculty Assembly has sought additional review from faculty
from the constituent UNC campuses.
Therefore Be It Resolved, that the ECU
faculty affirms its support for UNC Faculty Assembly’s criticisms of the changes
proposed by the “Code 603/604 Committee” in its July 2007 draft.
Be It Further Resolved, that the ECU
faculty requests that submittal of the “Code 603/604 Committee” recommendations
be deferred so that appropriate
Resolution
#07-22
Approved
by the
Approved
by the Chancellor: not aplicable
Revisions to the UNC Faculty Assembly Charter
to read as follows:
1.
Representation in
the Assembly shall be apportioned among the constituent institutions of The
University of North Carolina with regard to the number of full-time faculty and
professional staff members in the service of each institution. Each institution
shall selected the number of delegates based on the percent that their
full-time faculty comprise of the full system-wide faculty according to the
following cut-offs: <2%, two (2) delegates; >2 and <5%, three (3)
delegates; >5% and <10%, four (4) delegates; and >10%, five (5) delegates.
At any time that the number of full-time faculty and professional staff members
of an institution changes as to entitle it to a larger or smaller number of
delegates under the foregoing formula, the number of its delegates forthwith
shall be changed accordingly. An exception to this will be made at the time of
change to the charter (spring ‘07 date) such that no institution will decrease
its number of delegates in the year of the change to the formula. Every delegate to the Assembly shall be a
full-time faculty or professional staff member of the institution he seeks to
represent. The manner of selection of delegates shall be determined by the
faculties of the respective institutions consistent with their institutional
practices. It is highly recommended, however, that one of the delegates from
each institution be the Chair of the faculty senate (faculty council) for that
institution. Terms and rotation of delegates shall be specified in the
bylaws.
2.
The Assembly
shall have a Chair and other such officers, who shall be chosen in such manner
and for such terms, as the Assembly may provide its bylaws.
3.
Each
institutional delegation to the Assembly shall make available to the faculty of
its institution the official minutes of the proceedings of the Assembly,
together with the written report of the delegation.
Resolution
#07-23
Approved
by the
Approved
by the Chancellor: November 27, 2007
Request
for discontinuance of the Early Childhood Certificate Program in the Department
of Child Development and Family Relations,
Resolution
#07-24
Approved
by the
Approved
by the Chancellor: November 27, 2007
(excerpt from Chancellor’s 11-27-07 letter:
“This will be addressed by the Board of Trustees, as they reported early in
this academic year. This is a personnel matter and, as such, the Board has
authority over it.”)
The
Report on faculty input to the
Chancellor
and his/her representatives in the evaluation of administrators
1. Introduction
The
The
evaluation of ECU’s administrators is the responsibility of the Board of
Trustees, the Chancellor, or his/her representatives. In the evaluation of the
academic officers, the input of the faculty is of primary consideration,
although input from a variety of other groups is also necessary and must be
received. In the evaluation of the Chancellor, the views of constituencies
other than the faculty are as important as those of the faculty.
The
procedures described in this policy are designed to serve the following
purposes:
·
to
enable the faculty to provide input to academic administrators charged by the
Board of Trustees or the Chancellor to conduct administrator evaluations;
·
to
provide information to administrators for the purpose of self-evaluation and improvement of performance;
2.
Criteria to be used by members of the faculty in providing input in the
administrative evaluation process, where applicable.
a. Leadership - Promotes high standards in the
areas of teaching, research/creative activity, and service; communicates
priorities, standards, and administrative procedures effectively; articulates a
vision for the future; communicates ideas in a clear and timely fashion to
faculty, staff, and other University administrators; demonstrates listening
skills; provides national and statewide visibility and recognition for the
constituency; contributes to the leadership of the University and effectively
advocates for all relevant constituencies.
b. Shared Governance – Supports the principles
of shared governance; adheres to the policies of the ECU Faculty Manual and other established governance documents.
c. Planning - Works effectively with faculty
and staff in identifying appropriate short-term and long-term goals, in setting
priorities, and in focusing resources across all constituencies.
d. Administration and Management - Oversees
the recruitment and appointment of highly qualified faculty and staff; provides
support for the successful recruitment and retention of administrators, faculty
and staff; manages the administrative office effectively; seeks input and
accepts responsibility for decisions; provides for effective budget management;
works effectively with other administrative officers; makes decisions in a
timely fashion.
e. Diversity - Encourages diversity and
implements mechanisms for attracting and retaining underrepresented groups; is
responsive to cultural, ethnic, and gender diversity; demonstrates and
encourages respect for all persons in the constituency and the University.
f. Teaching – Supports and fosters a climate
that promotes excellence in teaching.
g. Research/Creative Activity – Supports and
fosters a climate that promotes excellence in research/creative activities.
h. Patient Care – Supports and fosters a
climate that promotes an excellence in patient care.
i. Service – Participates and encourages
service activities related to the fulfillment of the University’s mission.
j. Development - Within the context of the
administrative office, works to identify and pursue philanthropic support for
the constituency; develops public and constituency support for the University.
k. Personnel Development - Supports and
defends academic freedom; provides guidance, support and resources for faculty
and staff development, particularly in promotion, tenure and evaluation;
demonstrates equitable judgment and action.
l. Assessment - Effectively evaluates or
assesses the units under his/her administration, acknowledges areas of
excellence, and recommends areas where improvement is needed.
3.
Timeframe
The
reviewing officer shall inform the constituent faculty of the need for a Review
committee at least 5 months prior to the faculty vote on the effectiveness of
the administrator. The committee will present its final report to the reviewing
officer before the vote occurs. In accordance with part F of Appendix L, the
faculty vote on the effectiveness of the administrator shall occur by the end
of March.
4.
Appointment of faculty representation to a Review Committee for Administrator
Evaluations
The
Faculty
involvement in the review of administrators shall be initiated by the administrator
charged by the Board of Trustees, the Chancellor, or his/her representatives to
conduct the review (hereafter to be named the reviewing officer). The review of the Chancellor shall be
initiated by the Board of Trustees. In September, the reviewing officer
will notify the Chair of the Faculty to begin the faculty portion of the review
process.
To
be eligible to serve on a Review Committee, a faculty member must meet the
definition of voting faculty as noted above in Section A of this appendix.
For
the evaluation of the Chancellor, the faculty members of the Review Committee
will be selected in the following way:
a. The Committee on Committees, in consultation
with the reviewing officer, will provide a slate of candidates for the Review Committee.
b. The
For
the evaluation of the Provost/Vice Chancellor for Academic Affairs and Student
Affairs, Vice Chancellor for Health Sciences and Vice Chancellor for Research
and Graduate Studies, seven faculty members of the Review Committee will be
selected in the following way:
For
the review of Deans, Associate Deans, Directors of Academic Library Services
and the Health Sciences Library, the faculty members of the Review Committee
will be selected in the following way:
a. The officer will designate a committee of at
least 3 persons and no more than 7.
b. At least two-thirds of this committee will be
voting faculty members belonging to the entire constituency of the office whose
administrator is under review, appointed by the Chair of the Faculty in
consultation with the constituency and the reviewing officer, and voting at a
meeting called for that purpose by the reviewing officer.
c. The remainder of the committee (no more than
one-third) will be chosen from other constituencies in a manner designated by
the reviewing officer.
For
the review of Chairs and Directors of Professional Schools, Centers, and
Institutes with academic programs, the faculty members of the Review Committee
will be selected in the following way:
a. The officer will designate a committee of at
least 3 persons and no more than 7.
b. At least two-thirds of this committee will be
voting faculty members belonging to the entire constituency of the office whose
administrator is under review, elected by secret ballot by a majority of the
voting faculty members of that constituency present, and voting at a meeting
called for that purpose by the reviewing
officer.
c. The remainder of the committee (no more than
one-third) will be chosen from other constituencies in a manner designated by the reviewing officer.
The
reviewing officer may request that the officer under review suggest potential members
of the Review Committee. Administrators should not be appointed to Review
Committees when they are themselves undergoing review.
6.
Procedures
The
Review Committee is responsible for conducting it’s evaluation in accordance
with the criteria established in Section 2. Criteria to be used by members of
the faculty in providing input in the administrative evaluation process. The
Review Committee is also responsible for the following procedural aspects of
the review:
a.
Meet with the reviewing officer to whom it reports to receive advice
regarding specific areas for review and persons to consult, and to determine a
proper timeline for the review to assure that the faculty evaluation material
is ready in time to be included in the entire evaluation document.
b.
Meet with the officer under review.
At this time, the officer under review will submit the administrative
performance portfolio (attachment), and may also suggest additional persons to
consult. There should be no bar to further oral or written communication after
this meeting.
c.
The committee may gather other information as suggested by the reviewing
officer, the officer under review or at its own discretion; including, if
appropriate, reviews by professionals outside the constituency regarding the
performance of the officer under review in representing the officer’s unit
externally.
d.
The committee will determine a method of operation that allows maximum
participation in a consistent way. The committee will submit that method to the
entire constituent faculty as a public document. This document should:
i.
State clearly how the review information will be sought.
ii.
Specify the timeframe for written or oral evaluations of the performance
of the officer under review by faculty.
iii. Specify procedures to address
confidentiality in information supplied to the committee and to allow for
anonymous input to the committee.
iv.
Identify persons or groups with whom the committee wishes to speak.
v.
Indicate openness to meetings with reasonable time limits with any
individual or group that seeks access.
7.
Review Reporting
Before
the final faculty report is given to the reviewing officer, a draft of the
report will be given to the administrator under review. It is appropriate to
invite the administrator under review for an informal discussion of the
findings. He or she shall be invited to prepare a written response. If he or
she should choose to do so then any such response should be included with the
final written report.
The
Review Committee shall present a written report to the reviewing officer.
For
Deans, Directors of Academic Centers and Institutes, and unit code
administrators, the final written report should be available to voting faculty,
upon permission of the administrator under review, prior to the faculty’s vote
on administrator’s effectiveness. The final written report shall be forwarded
to the reviewing officer at the same time as the report of the results of the
unit faculty’s vote on the administrator’s effectiveness.
The
faculty report should:
a.
Describe the main premises governing the
report.
b.
State clearly what information was used, and
the sources of this information in assessing performance in relation to the
standards of evaluation.
c.
Give fair treatment both to the strengths and
the weaknesses of administrator.
d.
Clearly state whether:
i.
The review is positive.
ii. The Review Committee has areas of
concern, in which case
recommendations for improvement
should be provided.
iii. The review is negative.
The
committee shall continue its work until it receives information on how the
officer under review responds to constructive feedback and/or a final decision
is made.
After
meeting with the officer under review the Review Committee will provide its
report to the reviewing officer.
8.
After the review
The
reviewing officer shall review the Review Committee’s report and inform the
officer under review, the Review Committee and the faculty of the unit of his
or her conclusions. A negative review shall constitute a recommendation from
the committee that the administrator be removed.
A decision to terminate an administrative officer’s appointment ultimately
rests with the Chancellor, although the recommendation is generally made by the
appointing officer. If the administrative officer under review is the
Chancellor, the decision to terminate shall be made by the Board of
Trustees.
The reviewing officer will forward the report and his/her recommendation to the
Chancellor. The reviewing officer or Board of Trustees shall publish a summary
of the review, including a statement of actions taken as a result of the
review. The summary shall include the principles, procedures, and criteria used
in the review, but shall exclude any legally confidential information. (For a
list of specific information that is appropriate to disclose see NC General
Statutes #126-23.
________________________________________________________________
Attachment
The
administrative portfolio is prepared by the officer under review and documents
his or her performance during the review period.
The
administrative portfolio for the Review Committee shall include the following
documents and statements:
1.
Documents
a. Cumulative Report for Reappointment, Promotion, and Tenure Form (see Part
XII. of the ECU Faculty Manual);
b. unit strategic planning progress reports during the review period;
c. annual reports for the unit during the review period;
d. administrator’s annual report during the review period;
e. annual faculty evaluation survey results during the review period (if such
surveys are conducted for the officer under review);
f. annual personnel evaluations by the supervisor of the officer under review
performed during the review period.
2.
Statements
The administrative portfolio shall include a reflective statement describing
the officer-under-review’s:
a. administrative philosophy,
strategies, and methodologies;
b. attempted innovations and assessment
of their effectiveness;
c. a statement of objectives for the future of the administrative unit;
d. a written summary statement prepared by the officer under review that
documents his or her performance during the review period. The summary
statement shall address the evaluation standards referenced in Section H.2.
above.
Upon
permission of the administrator under review, the above documents and
statements shall be forwarded to the voting faculty a minimum of five working
days prior to their vote. If permission
is denied, an abridged administrative portfolio, which shall include at least
the following documents and statements, will be forwarded to the voting faculty
a minimum of five working days prior to their vote.
The
abridged administrative portfolio for voting faculty review shall include at
least the following documents and statements:
1. Documents
a. Cumulative Report for Reappointment, Promotion, and Tenure Form (see Part
XII. of the ECU Faculty Manual);
b. unit strategic planning progress reports during the review period;
c. annual reports for the unit during the review period.
2. Statements
The administrative portfolio shall include a reflective statement describing
the officer-under-review’s:
a. administrative philosophy, strategies,
and methodologies;
b. attempted innovations and assessment
of their effectiveness;
c. a statement of objectives for the future of the administrative unit;
d. a written summary statement prepared by the officer under review that
documents his or her performance during the review period. The summary
statement shall address the evaluation standards referenced in Section H.2.
above.
Resolution
#07-25
Approved
by the
Approved
by the Chancellor: December 7, 2007
Fall 2007 Graduation Roster, including honors program graduates.
Resolution
#07-26
Approved
by the
Approved
by the Chancellor: December 7, 2007
with an
amendment (noted in strikethrough and bold) to
Part VI.
Section I.2.b.
Revisions to the ECU Faculty Manual, Part VI. relating to
emeritus status, as follows:
Delete
the following, noted by strikethrough, in Part VI. Section I.I.1.
because it does not relate to insurance and conflicts with text currently in
Appendix C. Section I.D.4.
Part VI. Section I.I.1.
“I. Retirement
1. Insurance
Upon receiving written confirmation of
intent to retire by a tenured faculty member with ten or more years of
full-time service to East Carolina University, the unit head shall notify the
unit personnel committee which, in turn, may recommend granting the retiree
emeritus status. Its decision
shall then be forwarded to the unit head and other appropriate administrative
officers in the same manner as other personnel recommendations for their
concurrence or nonconcurrence. All
full-time employees of the university with a permanent appointment must
participate in the North Carolina Teachers' and State Employees' Retirement
System with the exception that employees who hold faculty rank are eligible to
choose between the North Carolina Teachers' and State Employees' Retirement
System (TSERS) or the Optional Retirement Program (ORP). When first employed or
when given a permanent appointment, all employees should contact the department
of Human Resources to be enrolled in the retirement system. Once the eligible employee has made a choice
and enrolled in the system he or she selects, the decision will be
irrevocable. It is not possible to
change from one program to the other during employment in an eligible
position. All members of TSERS or ORP
will contribute 6 percent of their earnings, including summer session
salaries. All retirement contributions
to either TSERS or to ORP are tax sheltered from federal and state withholding
taxes. For those who teach a regular nine-month school term and who are active
members of TSERS, one year of creditable service is allowed for retirement
purposes. The employee in TSERS should apply for retirement benefits at least
thirty days but not more than ninety days prior to the effective date. Arrangements for retirement should be made at
the university department of Human Resources.
For those in ORP, individual guidance from the ORP representatives is
always available. A few months before
retirement age, the employee will receive information and specific figures for
options in regard to retirement benefits from ORP.”
Add the following, noted in bold print to Part VI. Section
I.2.b. to provide clarity.
Part VI. Section I.2.b.
“b. Upon the
recommendation of the unit personnel committee, unit head, and appropriate dean, and the
appropriate vice chancellor, the chancellor may
grant the faculty retiree emeritus status (as
defined in Appendix C.) which includes the items listed above under Section
I.I.2.a. and, in addition, the following privileges:
1) Access
to recreational facilities under the same conditions as active faculty.
2) Continuance
of eligibility to march, wearing appropriate regalia, in University
commencement exercised and other University formal processions, as active
faculty.
(
Resolution
#07-27
Approved
by the
Approved
by the Chancellor: December 7, 2007
Curriculum matters contained in the minutes of the October 11, 2007, University Curriculum Committee meeting.
Resolution
#07-28
Approved
by the
Approved
by the Chancellor: not applicable
Resolution on
ECU SPA Employees that reads as follows:
Whereas, the University has adopted several new
computer applications in the last several years (including CommonSpot, the
PeopleAdmin system, Banner Student, Banner Finance, Banner HR, and Sedona).
Therefore Be It Resolved, that the
Be It Further Resolved that the
Resolution
#07-29
Approved
by the
Approved
by the Chancellor: not applicable
Resolution on
James LeRoy Smith that reads as follows:
Whereas, James LeRoy Smith has been a champion of
shared governance as a faculty member, Chair of the Faculty, Faculty Assembly
representative, and in various administrative capacities; and
Whereas, James
LeRoy Smith has been a beacon of integrity, reasoned discourse, and
receptiveness to faculty input and dialogue within our administration; and
Whereas, James LeRoy Smith has been an anchor for
ECU during periods of turbulence and transition; and
Whereas, James LeRoy Smith’s dedication to teaching is well known; and
Whereas, throughout his career, his unflagging and
tireless dedication to East Carolina University, the region of Eastern North
Carolina and the people of this state have demonstrated James LeRoy Smith to be
the personification of ECU’s motto “Servire”.
Therefore, Be It Resolved, that the membership of the
Resolution
#07-30
Approved
by the
Accepted by the
Chancellor: January 28, 2008 (link
to actual letter)
UNC
Faculty Assembly Resolution that reads:
Whereas, the UNC Tomorrow initiative is of crucial importance
to the State of North Carolina, the University System, and East Carolina
University; and
Whereas,
more than 1000 faculty members from throughout the System have recently
attended faculty listening forums and have followed the progress of the UNC
Tomorrow Commission and the Scholars Council in other ways; and
Whereas, the
Faculty Assembly has requested each campus to have substantial faculty
involvement in the next stage of the UNC Tomorrow initiative effective.
THEREFORE,
BE IT RESOLVED, that
1. The
2. The
3. The
4. The
Resolution
#07-31
Approved
by the
Approved
by the Chancellor: not applicable
2008-2009
|
Agenda
Committee will meet: |
|
|
August 26, 2008 |
September 9, 2008 |
|
September 23, 2008 |
October 7, 2008 |
|
October 21, 2008 |
November 4, 2008 |
|
November 18, 2008 |
December 2, 2008 |
|
January 13, 2009 |
January 27, 2009 |
|
February 10, 2009 |
February 24, 2009 |
|
March 17, 2009 |
March 31, 2009 |
|
April 7, 2009 |
April 21, 2009 |
|
|
April 28, 2009 Organizational Meeting |
Resolution
#07-32
Approved
by the
Approved
by the Chancellor: January 28, 2008
Request to establish
minors in Clinical Microbiology, Clinical Chemistry and Hematology, Hematology
and Immunohematology, and Clinical Laboratory Science Generalist, Department of
Clinical Laboratory Science,
Resolution
#07-33
Approved
by the
Approved
by the Chancellor: January 28, 2008
Approved
by the Board of Trustees: February 15, 2008
Revision to the ECU Faculty Manual, Appendix C. relating to emeritus status, as
follows:
Add the following, noted in bold print to Appendix C. Section
I.D.4. to provide additional clarity.
Appendix C. Section I.D.4.
“4. Emeritus status
The titles “emeritus” and “emerita” will
may be conferred upon those retired
faculty with ten or more years of
service to East Carolina University, including those on Phased Retirement,
who have made a significant contribution to the university through a long and
distinguished record of scholarship, teaching, and/or service.
Resolution
#07-34
Approved
by the
Approved
by the Chancellor: January 28, 2008
Revision to the ECU Faculty Manual, Part VI.H. Phased Retirement, as follows:
Replace the current text with the new
text noted below to allow for ongoing updates of this program.
“H. Phased Retirement
Participation
in
Resolution
#07-35
Approved
by the
Approved
by the Chancellor: January 28, 2008
Curriculum
matters contained in the minutes of the October
25, 2007, Committee meeting.
Resolution
#08-01
Approved
by the
Approved
by the Chancellor: February 20, 2008
Request
to establish photography as an area of concentration within the Master of Fine Arts
degree, School of Art and Design; Notice of Intent to Plan Bachelor of Science
in Applied Atmospheric Science and Bachelor of Science in Geographic
Information Science and Technology, Department of Geography; Notice of Intent
to Plan Master of Science in Security Studies, Department of Political Science;
Certificate title change - Department of English,
Graduate Certificate in Multicultural Literatures to Graduate Certificate in
Multicultural and Transnational Literatures; Degree program department title
change – Department of Pharmacology to Department of Pharmacology and
Toxicology; Degree program title change - Department of Recreation and
Leisure Studies, Management of Recreation Facilities and Services (MRFS) to
Recreation and Park Management (RPM).
Resolution
#08-02
Approved
by the
Approved
by the Chancellor: February 8, 2008
Curriculum matters contained in the
minutes of the
November 8, 2007 and December
13, 2007, Committee meetings.
Resolution
#08-03
Approved
by the
Approved
by the Chancellor: February 20, 2008
Proposed
new Department
of Nutrition and Dietetics’ Unit Code of Operation and revised College
of Nursing’s Unit Code of Operation
Resolution
#08-04
Approved
by the
Approved
by the Chancellor: accepted with note
Department
of Economics’ request for intent to plan a Ph.D.
program, Department of History’s request to
add a new concentration in Atlantic World history to the department’s MA in
History, Department
of Geography’s request to add a Graduate Certificate in Geographic Information
Science and Technology, and
Resolution
#08-05
Approved
by the
Approved
by the Chancellor: approved with exception to Sections
VI.C. and VI.D.
Revised Health
Sciences Library Unit Code of Operation.
Resolution
#08-06
Approved
by the
Approved
by the Chancellor: April 3, 2008
Curriculum matters contained in the
minutes of the January
24, 2008, Committee
meeting
Resolution
#08-07
Approved
by the
DENIED by the
Chancellor: February 22, 2008 (link to response)
Resolution on faculty participation in
administrative task forces charged with ECU Faculty Manual evaluation and
revision that reads as follows:
Whereas, it has been recognized that faculty must play a critical role in
the implementation of academic policies and procedures, and therefore must also
be intimately involved in the preparation of those policies and procedures, and
Whereas, such procedures and policies are being
developed by administrative task forces across campus, and
Whereas, if these policies and procedures are to succeed it is critical that
they be developed and approved via the established mechanisms of shared
governance.
Therefore be it resolved, that the
Be it further resolved, that to ensure such involvement, the
Resolution #08-08
Approved
by the
Approved
by the Chancellor: April 3, 2008
Because
of a series of transitional problems, the
Resolution
#08-09
Approved
by the
Approved
by the Chancellor: April 24, 2008
Approved
by the Board of Trustees: April 18, 2008
Spring
2008 Graduation Roster, including honors program graduates, subject to the
complete of degree requirements.
Resolution
#08-10
Approved
by the
Approved
by the Chancellor: April 24, 2008
Foundation Curriculum Credit for ETHN
3501: Selected Topics in Ethnic Studies, Social Science and ETHN 3502: Selected
Topics in Ethnic Studies, Humanities.
Resolution
#08-11
Approved
by the
Approved
by the Chancellor: April 24, 2008
Summer 2009-Spring 2010 University
Calendars.
Resolution
#08-12 LATER RESUBMITTED WITH REVISIONS
as
#09-19 and #10-83
Approved
by the
Edited by the
Chancellor: September 30, 2008 (link to
response)
Rescinded by the
Chancellor: November 3, 2008 (link to response)
Revisions
to the ECU Faculty Manual, Appendix
C. Personnel Policies and Procedures for the Faculty of ECU.
Resolution
#08-13
Approved
by the
Approved
by the Chancellor: not applicable
Revised 2008/2009 Teaching Grant
Application Process.
Resolution
#08-14
Approved
by the
Approved
by the Chancellor: May 21, 2008 (with
exceptions)
(Refer to later Resolution #08-38,
September 2008)
Revised
Psychology
Unit Code of Operation.
Resolution
#08-15
Approved
by the
Approved
by the Chancellor: April 24, 2008
Curriculum matters contained in the minutes of the February 14, 2008
and February 28, 2008,
meetings.
Resolution
#08-16
Approved
by the
Approved
by the Chancellor: not applicable
Revised University Curriculum
Committee’s Banking Form and Course Proposal Form.
Resolution
#08-17
Approved
by the
DENIED by the
Chancellor: August 13, 2008 (link to response)
WHEREAS, faculty input has been widely recognized as necessary for
the success of UNC Tomorrow.
Therefore be it resolved,
that ECU’s Response to the UNC Tomorrow Report be provided to the
Be it further resolved,
that the Chair of the Faculty solicit a reaction to the campus’ response to the
UNC Tomorrow Final Report from the faculty of the institution and submit it to
Faculty Assembly by May 30, 2008.
Be it further resolved,
that ECU’s Response and
Be it further resolved,
that the UNC General Administration actively involve the UNC Faculty Assembly
Executive Committee as it reviews and acts on these reports.
Resolution
#08-18
Approved
by the
Approved
by the Chancellor: May 21, 2008
Academic Awards Committee’s response
to the UNC Tomorrow Report, as follows:
As
requested by the Chair of the Faculty, the Academic Awards Committee at our
meeting on March 6, 2008, discussed the UNC Tomorrow Report and formulated this
response to the areas of the report that were related to our charge.
Our
discussion centered on recommendation 5.3:
“UNC
should lead the campuses in a refinement and adjustment of the tenure,
promotion, and incentive system to place greater value on faculty involvement
and engagement in applied research and outreach that will enhance the state’s
competitiveness without decreasing support for teaching, basic research and
scholarship.”
Viewing
our committee as part of the incentive system for faculty, we had a discussion
of how the scholarship of teaching, learning, and engagement is evaluated in
the existing awards.
The
committee agreed that the creation of a new award(s) for scholarship of
engagement (in the sense of applied research and teaching) should be pursued in
order to give faculty incentive to be productive in this area. However, in order to preserve support for
basic research and scholarship, the committee felt that existing criteria for
research awards should remain as they are.
Resolution
#08-19
Approved
by the
Approved
by the Chancellor: not applicable
Referred
the proposed revisions to the ECU Faculty
Manual, Appendix C. Section III. Evaluation in reference to the Student
Opinion of Instruction Survey to the Academic Standards Committee and Faculty
Governance Committee for further consideration.
Resolution
#08-20
Approved
by the
Approved
by the Chancellor: August 13, 2008
Proposal for faculty access to Student
Opinion of Instruction Survey information on the Web, as follows:
In
an effort toward conservation and to facilitate reporting the results of the
SOIS, IPRE would like to implement online access to SOIS data for faculty
members. This would allow a more secure way of handling this sensitive
information and provide easy access for faculty to review the results for all
their courses in one location and ultimately across numerous semesters.
Providing online access to the results would also allow for a quicker
turn-around time thus enabling faculty to utilize the feedback in a more timely
fashion.
The
most important issue is safeguarding access to the results. For Fall 2008, the instructor reports (and
comments) would be available for access online so that instructors can see
their own results and comments. The supervisor would be enabled to access the
instructor reports only (but not the comments). In the future summary reports
would also be accessible online to the appropriate administrator with
comparable security safeguards in place.
Resolution
#08-21
Approved
by the
ACCEPTED by the
Chancellor as NON-BINDING: August 13, 2008 (link to response)
Guidelines
for Outcome Assessment of Foundations Courses
Resolution
#08-22
Approved
by the
DENIED by the
Chancellor: August 1, 2008 (link to response)
Resolution
on Undergraduate Retention
Resolution
#08-23
Approved
by the
Approved by the Chancellor: July 25, 2008
forwarded to Vice
Chancellor Deirdre Mageean for inclusion in the on-going deliberations of the
ECU Response Team to UNC Tomorrow (Phase II)
Continuing and Career Education
Committee’s response to the UNC Tomorrow Report, as follows:
According
to its charge, the Continuing and Career Education Committee addresses issues
relating to 4.1 (Global readiness), 4.2 (Citizen access to higher education),
and 4.3 (Improving public education) of the UNC Tomorrow document.
This
statement specifically addresses the following points:
4.2.1
(Citizen access to higher education)
The
Continuing and Career Education Committee takes pride in
4.2.3
(UNC as a model for accommodating persons with disabilities)
4.3
(Improving public education)
ECU’s
Office of Teacher Education has established the Walter and Daisy Carson Latham
Clinical Schools Network. This is a
partnership between
Resolution
#08-24
Approved
by the
Approved
by the Chancellor: May 21, 2008
Request for a new Concentration Area
in Theatre for Youth, School of Theatre and Dance, College of Fine Arts and
Communication; Request for a Name Change of the Minor being offered, from
“Management of Recreation and Facilities Services” (MRFS) to “Recreation and
Park Management” (RPM), Department of Recreation and Leisure Studies, College
of Health and Human Performance; Notification of an Intent to Plan a Master of
Science in Sustainable Tourism, North Carolina Center for Sustainable Tourism,
Division of Research and Graduate Studies; Request to add Graduate Certificate
programs in Health Care Administration and Health Informatics within the
Department of Health Services & Information Management’s, College of Allied
Health Sciences; Request to add new certificates in Global Understanding and
Global Understanding with Distinction within International Studies’, College of
Arts and Sciences; Request to change
the title of the Ph.D. in Bioenergetics
to Bioenergetics and Exercise Science within the Department of Exercise and
Sports Science, College of Health and Human Performance; Request to add a
Graduate Certificate in Deaf-Blindness within the Department of Curriculum and
Instruction, College of Education; Request to establish new M.A. concentrations
in English Studies, Creative Writing, Linguistics, Literature, Multicultural
and Transnational Literatures, Rhetoric and composition, Teaching
English to Speakers of Other Languages [TESOL], and Technical and Professional
Communication within the Department of
English, College of Arts and Sciences; Request to establish new minors
in Architectural Design Technology and Mechanical Design Technology within the
Department of Technology Systems, College of Technology and Computer Science; Request to establish a minor in Recreational
Therapy within the Department of Recreation and Leisure Studies, College of
Health and Human Performance.
Resolution
#08-25
Approved
by the
Approved by the Chancellor: July 25, 2008
forwarded to Vice
Chancellor Deirdre Mageean for inclusion in the on-going deliberations of the
ECU Response Team to UNC Tomorrow (Phase II)
Educational Policies and Planning
Committee’s response to the UNC Tomorrow Report, as follows:
The
Educational Policies and Planning Committee (EPPC) considers relevant to our
charge part 5.2 of the UNC Tomorrow Report, which states the need to
“streamline the academic planning process”, “eliminate unnecessary
duplication”, and create seamless UNC articulation or "integration"
of course credit.
The EPPC
believes that curriculum and program development is a faculty responsibility.
Any system-wide changes to the planning process must reflect that principle. In
addition, if programs are to be reviewed for elimination on grounds of
productivity or duplication, the EPPC will need to draft formal guidelines on
what criteria other than productivity statistics will be used to draft our
recommendation to the chancellor on such matters. Furthermore, any articulation
of course credit or degree requirements must be achieved through faculty
committees, respecting each institution's mission and the strengths and goals
of individual academic units.
Resolution
#08-26
Approved
by the
Approved by the Chancellor: July 25, 2008
forwarded to Vice
Chancellor Deirdre Mageean for inclusion in the on-going deliberations of the
ECU Response Team to UNC Tomorrow (Phase II)
Faculty
Governance
Committee’s response to the UNC Tomorrow Report, as follows:
We have determined the extent of our
involvement in response to the UNC
Tomorrow Report according to the timeline that we received when asked to
write the present document. It should be noted that according to that timeline,
Faculty Governance should be/have been involved in the following:
Phase I
· Preliminary
Information for Development of a 10-Year Enrollment Plan—Due February 2008
· Final Draft
on 10-Year Enrollment Plan—Due March 2008
· Report on
Plans to Respond to Outreach and Engagement Recommendations—Due May 2008
· Report on
Proposed Changes to Internal Policies and Processes—Due May 2008
Phase II
· Report on
Faculty and Staff Recruitment and Retention—Due December 2008
· Report on
Review of Tenure and Rewards Systems—Due December 2008
Impact on Faculty Governance Committee
Charge
The UNC Tomorrow Report does not affect our charge. However, it will
have an impact on the management of the committee’s responsibilities and
workload.
The tight timelines established for
Phases I and II for responses to the report clearly indicate that there will be
short reaction/action times. In order for Faculty Governance to respond
adequately to the request from General Administration and our own campus, the
following will be necessary:
1.
Involvement of Faculty Governance in all the
stages of the creation of the different reports. However, as indicated below,
Faculty Governance has not been involved in any of the activities that ECU has
conducted to regarding Stage I. If this
is not resolved, then it will not be possible to fulfill step number 2.
2.
Timely response from Faculty Governance in
the drafting of policies. If Faculty Governance does not respond in a timely
manner policies could be developed or implemented without Faculty Governance,
or even without seeking
Faculty Governance Committee and Phase
I
·
10-Year enrollment plan
While the Faculty Governance Committee, per se has not been involved in the
Strategic Enrollment Management Task Force, the Chair of the Faculty and
multiple other faculty members have been involved and are expected to provide
the appropriate linkage and communication with the Faculty Governance
Committee. As this Task Force proceeds, matters related to faculty workload;
retention and recruitment of faculty; promotion and tenure; and balance of
fixed term and tenure-track faculty will be of concern to the Faculty
Governance Committee.
·
UNC Tomorrow Report on Outreach and
Engagement Recommendations
Vice Chancellor Mageean informed Faculty Governance of the need for our
committee to work on this during the Fall of 2007. While this happened
regarding the “
·
Proposed changes to Internal Policies and
Processes
We anticipate that the Faculty Governance Committee will be contacted very soon
and will be involved in any aspects of this report. The Chair of the Faculty
and multiple other faculty members have been involved and are expected to
provide the appropriate linkage and communication with the Faculty Governance
Committee. We are aware of the existence
of a Task Force on University Policies and Procedures, but we have not been
asked to cooperate with it. The future involvement of Faculty Governance in
this issue was detailed in the February 18 Joint statement by Chancellor
Ballard and Chair of the Faculty Taggart. Point 3.a. reads: “We share a
commitment that faculty leaders, the Governance Committee, and top
administrators will work together expeditiously to develop a University
Policies and Procedures manual that will provide clear guidance on areas in
which policies are needed to ensure that the ECU operates effectively and
transparently.” Point 3.b reads: “The Governance committee will participate in
development of campus policies that are pertinent to faculty responsibilities.”
Our involvement was further reaffirmed in the
Faculty Governance Committee and Phase
II
·
Faculty and staff recruitment and retention
The Faculty Governance Committee will be involved in generating this
report. Faculty Governance has already addressed the following areas:
Recruitment and Retention of
Faculty
Faculty Governance has actively participated in the past in workshops and
information sessions regarding recruitment and retention of faculty, and we
will continue to do so. We, together with the Chief Diversity Officer, are in
the early stages of planning a workshop(s) for hiring diverse faculty. While
participation in these workshops is not part of our charge, we view it as
essential in maintaining one of the basics tenets of shared governance: hiring
of faculty is a faculty responsibility.
Joint Appointments
Potentially, revisions to the ECU Faculty
Manual regarding joint appointments could have an impact on faculty
recruitment and retention. Faculty Governance has been working on this since
Spring of 2006. In Fall of 2007 we formed a sub-committee to study the matter.
Due to our heavy agenda, the sub-committee has not been able to report This academic year, but joint appointments
remain in our agenda for next academic year.
·
Report on Review of Tenure and Reward Systems
Please see Outreach and Engagement Recommendations in Phase I regarding this
issue and Faculty Governance. This semester we added to our agenda for the Fall
2008 revisions to the ECU Faculty Manual
regarding post-tenure review.
Conclusion
The UNC Report will have no effect on
our charge, but underlines the need to speed our work regarding the Tenure and
Reward Systems, especially regarding Outreach and Engagement. The committee
accepts this responsibility and looks forward to active participation.
Resolution
#08-27
Approved
by the
Approved
by the Chancellor: May 21, 2008
Revisions to ECU Faculty Manual, Part XII.B.2.a. and Part XII.B.3.a. to read as
follows:
(addition
noted in bold print, deletion noted
in strikethrough):
“The Personnel Action Dossier shall
include the following items:
A.
….
B.
Recommendations
1. For reappointment:
…….
2. For
tenure:
a. One cumulative evaluation in narrative form of
the candidate's teaching, research, service, and any other relevant duties,
prepared by the unit Tenure Committee. A draft of this cumulative evaluation,
to be completed after
the candidate turns in the PAD, should be available for discussion by
the entire Tenure committee before the vote.
A cumulative evaluation in narrative
form of the candidate’s teaching, research, service, and any other relevant
duties, prepared by the unit Tenure Committee.
b. A cumulative evaluation in narrative form of
the candidate’s teaching, research, service, and any other relevant duties,
prepared by the unit administrator.
c.
Unit Tenure Committee's recommendation,
signature of the chair of the unit Personnel Committee, and date
d.
Unit administrator’s recommendation,
signature, and date
e.
Dean's recommendation, signature, and date
f.
Provost/Vice Chancellor’s recommendation,
signature, date
3.
For promotion:
a. One
cumulative evaluation in narrative form of the candidate's teaching, research,
service, and any other relevant duties, prepared by the unit Promotion
Committee. A draft of this cumulative evaluation, to be completed after the
candidate turns in the PAD, should be available for discussion by the entire
Promotion committee before the vote.
A cumulative evaluation in narrative
form of the candidate’s teaching, research, service, and any other relevant
duties, prepared by the unit Promotion Committee.
b. ……..
Resolution
#08-28
Approved
by the
Approved
by the Chancellor: May 21, 2008
Revised School
of Communication and School
of Medicine Unit Codes of Operation and new Department
of Hospitality Management Unit Code of Operation.
Resolution
#08-29
Approved
by the
Approved
by the Chancellor: May 21, 2008
Revised
Health Sciences Library Unit Code
of Operation.
Resolution
#08-30
Approved
by the
Approved
by the Chancellor: May 21, 2008
Revised
General
Guidelines for Writing and Revising A Unit Code of Operation.
Resolution
#08-31
Approved
by the
Approved by the Chancellor: July 25, 2008
forwarded to Vice
Chancellor Deirdre Mageean for inclusion in the on-going deliberations of the
ECU Response Team to UNC Tomorrow (Phase II)
University Budget Committee’s response
to the UNC Tomorrow Report, as follows:
WHEREAS,
the Scholarship of Engagement is a key component of the
WHEREAS,
THEREFORE
BE IT RESOLVED, that the
BE
IT FURTHER RESOLVED, that the
BE
IT FURTHER RESOLVED, that the
BE
IT FURTHER RESOLVED, that the
Resolution
#08-32
Approved
by the
Approved
by the Chancellor: not applicable
WHEREAS,
the so-called “BD-119” has provided EPA employees of
WHEREAS,
this information is a public record; and
WHEREAS,
this was made available in the past to EPA employees; and
WHEREAS,
this information has not yet been provided on a stable platform for the
academic year 2007-2008; and
WHEREAS,
this information for 2007-2008 was made briefly available to some staff and not
other the week of March 17th, 2008; and
WHEREAS,
a key component of confidence in an administration is transparency of
information.
THEREFORE
BE IT RESOLVED, that the
Resolution
#08-33
Approved
by the
Approved
by the Chancellor: May 21, 2008
Curriculum
matters contained in the minutes of the March
27, 2008 and April
10, 2008, committee meetings.
Resolution
#08-34
Approved
by the
Approved by the Chancellor: July 25, 2008
forwarded to Vice
Chancellor Deirdre Mageean for inclusion in the on-going deliberations of the
ECU Response Team to UNC Tomorrow (Phase II)
University
Curriculum Committee’s response to the UNC Tomorrow Report, as follows:
There
are a number of items in the UNC Tomorrow Report which relate to the structure
and development of curricula in the programs of
Our
review of the items designated as curriculum committee matters finds them
worthy of the efforts of our faculties and administration, including
the University Curriculum Committee as colleagues and agents of both, but
finds that these items regard the structure and development of ECU curricula
from a perspective rather different from those viewpoints from which we have
been accustomed to considering curricular change.
The
University Curriculum Committee of East Carolina University, as constituted and
charged, has been accustomed to seeing proposed changes in ECU curricula
originating from the ‘bottom’ up. That is, from faculty members by way of their
departments, colleges or schools. Our oversight of, and input to,
the process has been related to ensuring consistency and coherence of new
curricular proposals with that of existing curricular structures and the
representation thereof in University course catalogs. We seek to avoid
unnecessary duplication, to reward collaborative interactions, to facilitate
modernization with student futures foremost in mind, and to maximize the
teaching and learning experience in our course offerings for both students and
faculty. We ask faculty to frame requested changes in terms of
motivation and anticipated outcome(s) so that we are in the best position to
respond to and support their proposed curricular offerings.
A
group might be created with the responsibility for catalyzing by suggestion and
practical support the kinds of curricular changes suggested in the UNC Tomorrow report. However, it will
remain the responsibility for faculties to know how best to advance the
teaching of their respective disciplines, and to evaluate any related suggestions
that might come from such a group. Those are the duties in performance of
which we claim academic freedom.
We
would consider it worthy and consistent with our best purposes to include in
our considerations, i.e. to ask faculty to include in their justifications,
some information about how their various proposals address these stated
objectives of the UNC Tomorrow Initiative
(when in their final form they may be elevated to the level of University
policy).
In
recent years, an important feature of the University Curriculum Committee’s
operations has been the establishment of our Liaison Program, whereby each
academic unit has a Liaison trained to optimize proposals for curriculum
changes and to facilitate their passage through the
Committee. It occurs to us that, in support of these
objectives, we could inculcate an appreciation for these long-term objectives
in the training of the liaisons, and incorporate an opportunity for a statement
of having considered those objectives in the justification requested of the
faculty.
In addition, the UCC has been working alongside the GCC and the Office of
Academic Programs to provide regular curriculum development workshops for
interested faculty. These workshops might also be a place where additional
training and focus could be given to the UNC
Tomorrow Initiative.
By
working with the liaisons and continuing in the development of the workshops,
the development of curriculum at ECU can continue in a “bottom up” manner while
reinforcing the goals of the UNC Tomorrow
Initiative.
Resolution
#08-35
Approved
by the
DENIED by the
Chancellor: August 1, 2008 (link to response)
University Environment Committee’s response
to the UNC Tomorrow Report, as follows:
The
University Environment Committee recommends that ECU pursue the following
initiatives, which accord with the recommendations of the UNC Tomorrow Report, pp. 32-34, § 4.6 to 4.6.3 "Our
Environment":
1. Approve and distribute to students, faculty,
and staff the sustainability and conservation survey created by Dr. Shereif
Sheta and Dr. Robert Chin.
2. Develop a website detailing sustainability
practices and initiatives at ECU and feature this site prominently on the ECU
homepage.
3. Create an Office of Campus Sustainability
under the direction of Facilities Services and hire a full-time sustainability
coordinator with administrative staff to publicize existing practices and
coordinate new initiatives. This Office should perform the following:
· promote
energy and natural resource conservation, as well as energy efficiency projects
· promote
public awareness of conservation issues, along with campus conservation
initiatives
· serve as a
liaison with the City of
· help plan
and design energy-efficient buildings and transportation links
· promote
recycling across campus
· educate the
university community about how to reduce energy and resource consumption
· relay
student staff and faculty suggestions to university departments that can
implement changes
o
periodically report on conservation, energy
efficiency improvement efforts, recycling efforts, and other sustainability
efforts
to the university and the public
· maintain a
sustainability website to educate the university community about sustainability
4. Establish a Sustainability Committee to
focus on education and research. This committee should promote the inclusion of
sustainability issues in the curriculum, as well as faculty research in areas
related to sustainability. The committee should monitor efforts in both areas
and report progress to the university.
5. Continue to replace old windows, doors, etc.
and to insulate campus buildings to decrease campus energy consumption.
6. Construct all new buildings to at least
LEED-silver standards.
7. Purchase more hybrid buses and hybrid or
electric maintenance/parking vehicles.
8. Work with Greenville Utilities to install
wind and solar power generation on campus in order to supply the relatively
small amounts of electricity needed to heat water and operate lights.
9. Preserve existing mature trees by designating
a list of significant trees across the ECU Campus, thereby ensuring that they
will not be removed or destroyed in future construction projects.
10.
Encourage Aramark and ECU Dining Services to purchase local,
11. Include
plans for expansion of sidewalks, bike lanes, and greenways in the upcoming ECU
Campus Master Plan. ECU planners should maintain contact with the City of
12. Set up
more recycling bins around campus to encourage recycling.
13. Explore
the possibility of recycling water from sinks into toilets to conserve water,
at least in new buildings that will be
constructed.
14. Launch a
campus-wide initiative to reduce use and waste of plastic bottles.
Resolution
#08-36
Accepted
by the
(Refer to Resolution #08-40)
Request for
Authorization to Establish PhD
Program in Curriculum and Instruction in the
Resolution
#08-37
Approved
by the
Approved by the Chancellor: October 22, 2008 (referred to UNC Tomorrow Task
Force)
Faculty
Welfare Committee’s response to the UNC Tomorrow Report, as follows:
Impact of Enrollment Growth on Faculty
Welfare
The
UNC Tomorrow report mandates enrollment growth across the constituent campuses
of the UNC System. In response to this
report,
Faculty
welfare is intrinsic to the quality of the university. The issues that affect
faculty welfare are broad ranging and are inextricably interwoven with issues
that affect our students and the quality of education. There is a serious concern among the faculty
at ECU that our long history of underfunding, particularly in terms of funds
allocated per student enrolled, will be further exacerbated by increased
enrollment. This single factor could
have a chilling effect on faculty welfare through depletion of already scarce
resources and could significantly undermine the future development of our
university. The continued scarcity of
financial support commensurate with university size and growth will be
detrimental to the construction of offices, classrooms, laboratories and other
physical facilities that are used by faculty and students. It will have adverse consequences for the
recruitment, retention and professional development of faculty and it will
limit the opportunity to develop programs that expand the connections between
the university and the citizens and region we serve.
While
a diminished financial base will impact all areas of university development,
enrollment growth will affect other aspects of university life that are viewed
as central to faculty welfare. Physical
space is at a premium at ECU. The immediate
manifestation of this lack of space is a general shortage of offices, classrooms
and laboratories. The existing level of
crowding at ECU is already a matter of concern and without significant
investment in ‘bricks and mortar’ will certainly be exacerbated by projected
enrollment increases. Crowding generates
inevitable deterioration of indoor and outdoor environments, contributes to
stress and can have adverse health consequences, all of which are issues
related to faculty welfare. Consider the perennial nightmare of parking, which
is a surrogate for all the problems associated with crowding. Unfortunately,
ECU’s past successes in garnering resources for the construction of buildings
and acquisition of green space is poor, as exemplified by the serious existing
level of crowding.
We
are also concerned that increased enrollment will impact the student to faculty
ratio in a negative way. A decline in
the number of faculty per student puts added strain on faculty members who are
intent on maintaining a tradition of close interaction with students. ECU has historically prided itself in its
‘small university’ feel, much of which derives from the commitment of faculty
to a high level of interaction with students.
An increasing student to faculty ratio seriously threatens our
commitment to our students and will very likely create a less congenial
atmosphere, one with an impersonal feel in which student-faculty relations
become more distant and strained.
Thus, one of the core issues for today and tomorrow
is a careful assessment of the best means to deliver high quality education,
whether faculty and students are located at a distance or on campus. The
question is, during a time of burgeoning technology and increasing student
enrollment, how do we grow and maintain a vibrant, engaged faculty and student
population who contribute to the university’s goals? The issue involves
effective connection with ECU’s learning community as well as the quality and
sustainability of that learning.
In particular, Distance Education (DE) faculty and students cannot be
merely ‘add-ons’. They must be intelligently incorporated into the
mainstream of campus learning and campus life. Current full-time faculty
need to be engaged and involved in developing a learning model that works for
all students. Yet evidence
of erosion in our ‘small university’ feel is already manifesting, particularly
among faculty who participate in distance education programs. ECU has already stepped beyond its physical
campus boundaries and is recognized as a major provider of online education.
While 88% of the students taking only DE courses reside outside
Enrollment
increases without attendant financial resources also place a burden on
administrators who will be faced with decisions concerning whether to allocate
limited resources to faculty salaries or benefits. We already suffer from marginal health care
and retirement benefits and we have witnessed a system-wide decline in support
for these programs. A further decrease
in these benefits threatens to create an atmosphere of discord that is contrary
to a high-quality working environment and presents risks in retention of
faculty as well as increased difficulty in recruitment of new faculty. As ECU looks toward a brighter future, we can
ill afford a policy of rapid enrollment growth uncoupled from a commensurate
level of financial support.
Resolution
#08-38
Approved
by the
Denied by the
Chancellor: October 22, 2008 (link to response)
Revised Department of Psychology
Unit Code of Operation.
Resolution
#08-39
Approved
by the
Approved by the Chancellor: not applicable
Resolution
on transparency (as follows) was referred to the Faculty Governance Committee
for their discussion and consideration.
To
make the procedures involved in voting on the conferral of tenure, promotion in
rank, and contract renewal of faculty members at ECU more transparent and
consistent with due process.
WHEREAS, it
has long been a tradition and procedure at ECU to conduct votes relating to the
conferral of tenure, the promotion in rank of tenured and tenure-track faculty, and the contract renewal of
probationary faculty, under a veil of secrecy by voting to enter into executive
session; and,
WHEREAS, the
purpose of going into executive session is in order to allow for an open and
honest discussion of the reasons why a faculty member should or should not be
conferred permanent tenure, a higher rank, or continued employment as a member
of the faculty, while protecting the anonymity of the voting members of the
committee especially with respect to any negative opinions they may have about
the person under consideration; and,
WHEREAS, the
inevitable consequence of such procedure is that committee members are shielded in the expression of
attitudes that are sometimes based upon
personal malice or hearsay impressions, and in some instances those expressions
may constitute lies or misrepresentations of what is true; and,
WHEREAS, the
conferral of permanent tenure is a property right even if it is less than fully
developed during the tenure track period; and,
WHEREAS, the
right to receive promotion and contract renewal as provided for by the ECU
Faculty Code, and in accordance with the conditions set forth in that Code, are
property rights possessed by the faculty members from the time they enter into
employment contracts with the university; and,
WHEREAS,
even beyond the fact that the aforementioned property rights exist, the
experience of receiving a negative tenure vote, or a negative vote on promotion
or contract extension, has a potentially devastating effect on the professional
reputation and prospects of future employment of the affected faculty member.
THEREFORE BE
IT RESOLVED, that the ECU
Resolution
#08-40
Approved
by the
Approved by the Chancellor: December 1, 2008
Request
for Authorization to Establish a PhD
Program in Curriculum and Instruction in
the
Resolution
#08-41
Approved
by the
Approved by the Chancellor: November 3, 2008
Guidelines for Preparing a Cumulative Evaluation.
Resolution
#08-42 LATER RESUBMITTED WITH REVISIONS as #09-33
Approved
by the
Approved by the Chancellor: November 3, 2008
Approved
by the Board of Trustees: November 21, 2008
Approved by UNC General
Administration: August 13, 2010
Revisions to the ECU Faculty Manual, Appendix
B. Policy for the Cumulative Review of Permanently Tenured Faculty of ECU.
Resolution
#08-43
Approved
by the
Approved by the Chancellor: not applicable
The
Resolution
#08-44
Approved
by the
Approved by the Chancellor: December 3, 2008
Fall 2008 Graduation Roster, including
honors program graduates.
Resolution
#08-45
Approved
by the
Approved by the Chancellor: December 12, 2008
Service
Learning criteria, request to have the “SL” designation included in the
University Undergraduate Catalog for all courses approved by the Administrative
Service Learning Committee, and a SL
designation form in the Service Learning Course Submission Process.
Service
Learning Criteria
A service learning course should meet the following criteria or
guidelines:
1)
Integrate the service with course
content. The service component should support the academic focus of the course.
2)
Involve students in service that
meets community needs. The
3)
Provide structured opportunities
for reflection such as writing assignments, discussions, presentations, or
journals.
4)
Provide a clear explanation (in
the syllabus) of both academic and service expectations and how the performance
in the course will be graded.
5)
Clarify that while service is an
integral part of the course academic credit is for demonstrated learning.
“SL”
Designation
The purpose
of the “SL” designation, to be included in the University Undergraduate Catalog
for all courses approved by the Administrative Service Learning Committee, is
to ensure that students are advised that extra time is required of the “SL”
course and not sign up for more than one if they feel they do not have the time
to invest in more than one “SL” course per semester.
SL Designation
Form
SERVICE
LEARNING COURSE SUBMISSION FORM
Check
one: ____ New Course ____ Renewal
College,
Department or Program(s) ____________________________________________
Course
Number ________________ Section # ___________ Credit Hours ____________
Course
Title _______________________________________________________________
Will
all sections of this course have service learning? Yes ___
No ___
Instructor
_______________________________ Email _____________________________
Semester(s)
Offered ________________________________________________________
Anticipated
Enrollment ______________
Please include the
following information and documentation when submitting a proposed course:
1.
A
course syllabus and comprehensive list of readings
2.
A
brief description of the course, learning objectives, and how learning will be
assessed and how the course
meets the five criteria for service learning
3.
A
list of proposed service learning activities
4.
Please
inform your department chair.
Faculty Signature
___________________________________ Date ______
SERVICE
LEARNING COURSE SUBMISSION PROCESS
Faculty members interested in obtaining a service learning
designation for their courses are invited to submit a service learning course
proposal form and syllabus for review by the University Service Learning
Advisory Committee. Courses approved for
the “SL” designation will be listed as such in the catalog.
Why get a SL Designation?
1) Many students consider service learning a transformative way to
learn and grow while others may want the credits to satisfy requirements
proposed for the Leadership and Service certificate or portfolio, or the honors
program. Students find that this
documentation also helps when they seek employment and/or apply to graduate
school. The SL designation will be recorded on student transcripts.
2) Faculty members who are familiar with service learning serve as
a peer review committee for service learning course submissions. The committee reviews proposals and syllabi
to ensure they meet the five criteria listed below, and also offers suggestions
and constructive input as needed to make the service-learning experience a
positive one for all involved.
3) The SL designation helps ECU collect information, report, and
recognize the important contributions that our faculty make to the community.
Support for Faculty Who Incorporate Service Learning:
1) The Volunteer and
2) Orientation sessions for
your students at the beginning of each semester to introduce your students to
service learning and to answer their questions about community partners,
logistics, and safety.
3) Free liability insurance for your students. This insurance
provides liability insurance if students damage people or property while
performing service at the agency. The policy also provides limited coverage for
motor-vehicle accidents and personal injury. Students must complete a
registration form to be eligible for insurance coverage.
4) The Volunteer and
5) Assessment opportunities for the service learning component of
your course by the Volunteer and
How to Apply for a SL Designation: Submit the SL Course Proposal Form
with your syllabus to the University Service Learning Committee by the
appropriate deadline (listed below). The form should be sent to: Linner
Griffin, Associate Vice Chancellor for Academic Programs. The committee will review your
proposal/syllabus/assignments to make sure they meet the criteria listed below.
The criteria have been adapted from the national standards that have been
established by Campus Compact.
What is Service Learning? ECU’s
Definition
Service learning is a method of instruction that has the benefit
of meeting academic course objectives and helping students develop a sense of
engagement and social responsibility. All volunteer hours and service hours are
not service learning. Service learning
courses should meet the following broad guidelines:
1)
service learning is structured within a course and has a formal,
academic curriculum that is rooted in the discipline in which the course is
being offered;
2)
the course contains a set of organized community-based
learning activities through which
students directly serve a constituency as a means to address an identified
community need;
3)
the course provides structured opportunities for students to
formally connect their service activities to the course curriculum and to
broader social issues through reflective methods.
THE FIVE CRITERIA FOR A SERVICE LEARNING COURSE
A service learning course should meet the following criteria or
guidelines:
1) Integrate the service with course content.
The service component should support the
academic focus of the course.
2) Involve students in service that meets community needs. The
Learning
3) Provide structured opportunities for reflection
such as writing assignments, discussions,
presentations, or journals.
4) Provide a clear explanation (in the syllabus) of both academic and
service expectations
and how the performance in the
course will be graded.
5) Clarify that while service is an integral part of the course
academic credit is for
demonstrated learning.
SERVICE LEARNING INTENDED OUTCOMES
While each course will have learning objectives, through the
service experience students will gain one or all of the following:
1)
Awareness of community & social issues
2)
Respect for people and diversity in all its forms
3)
Greater self leadership which includes understanding critical
issues and different perspectives, developing empathy, developing critical
thinking, and personal development
It is recommended that service learning
courses be assessed at the end of the semester using the service learning
survey forms provided, compiled and reported by the Volunteer and
Resolution
#08-46
Approved
by the
Approved by the Chancellor: December 12, 2008
When
Library Science was administratively relocated to the
The
·
Autonomy sufficient to assure the intellectual
content and development of its program and curriculum
·
Autonomy sufficient to assure the selection,
evaluation, and promotion of its faculty
·
Autonomy sufficient to assure the planning,
allocation and use of financial/other resources and administrative support in
the attainment of MLS degree objectives and goals
Because
of the current and inherent
Given
these conditions, during the 2007-2008 academic year members of the LSIT
Department met regularly to discuss options for aligning the program to meet
the accrediting body’s standards. As a
body, the faculty members in the department proposed to make the Library Science
program a separate department within the
Subsequently,
the Instructional Technology program coordinator, IT faculty members, plus the
interim dean and assistant dean met with Department chairs and faculty members
representing each of the following
1.
Business and Information Technologies
Education
2.
Counselor and Adult Education
3.
Curriculum and Instruction
4.
Mathematics and Science Education
These meetings and discussions were
conducted during the period of November 27, 2007 through February 13,
2008. From these discussions and
meetings, the IT faculty unanimously agreed to seek merger into the Department
of Mathematics and Sciences Education.
Subsequently, the chair of the MSED department scheduled several
meetings of the faculty in the department including the faculty members from
the IT program areas. At those meetings
the faculties jointly agreed that the inclusion of the Instructional Technology
program into the Department of Math and Science Education could strengthen each
of the three program areas: Math Education, Science Education, and Instructional
Technology. With the added need to
develop quality Math and Science teachers in
On March 5, 2008, the faculties met
to officially propose merging the IT faculty members and programs, courses, and
proportion of the budgets and resources that support the IT program with the
Department of Mathematics and Science Education. It is from these discussions that a formal
meeting of the two faculties was held on March 24, 2008. Prior to that meeting; an official proposal
to merge the programs into a single department (Mathematics Education Science
Education, and Instructional Technology programs) was jointly developed by the
faculties on March 8, 2008, discussed and disseminated according to the
provisions of Appendix L of the Faculty Manual (March 14, 2008), and on March
24, 2008, a secret ballot was conducted on the proposal. At that time, the tenured Instructional
Technology program area faculty and the tenured Math and Science Education
faculty voted unanimously to include the Instructional Technology program
within the current Department of Math and Science Education.
Following
those votes, the proposal to establish the Library Science program as a
department within the
Resolution
#08-47
Approved
by the
Approved by the Chancellor: December 12, 2008
Request for Authorization to Establish New Distance Education Degree Program for a MAEd
in Family and Consumer Sciences Education.
Resolution
#08-48
Approved
by the
Approved by the Chancellor: December 12, 2008
Notification of Intent to Plan (Distance Education) BSBA
in Management and a
Notification
of Intent to Plan (Distance Education) BSBA
in Management
Information Systems.
Resolution
#08-49
Approved
by the
Rejected by the
Chancellor: December 12, 2008
Rejection Rescinded and now
Approved
by the Chancellor: February 24, 2009
Approval
of ENGL 3920: Film Theory and Criticism as a Foundations
Curriculum Course for Humanities.
Resolution
#08-50
Approved
by the
Approved by the Chancellor: not applicable
Return of the
proposed “NR” designation policy to the Academic Standards Committee for
consideration of provisions for removal and appeals, similar to the current
incompletes policy.
Resolution
#08-51
Approved
by the
Approved by the Chancellor: December 12, 2008
Guidelines
for Unit Academic Program Review.
Resolution
#08-52
Approved
by the
Rejected by the
Chancellor: December 12, 2008
Guidelines
for Reviewing Low Productivity/Low Enrollment Programs.
Resolution
#08-53
Approved
by the
Approved by the Chancellor: December 12, 2008
Change
in Placement of Military Programs, including minors in Professional Officer
Course (Air Force) and Military Science (Army) into the
Resolution
#08-54
Approved
by the
Approved by the Chancellor: December 12, 2008
Change
in Name of the Master’s Degree in Speech Language Pathology to
Communication Sciences and Disorders.
Resolution
#08-55
Approved
by the
Approved by the Chancellor: not applicable
Revised Guidelines for
the 2009/2010 Research/Creative Activity Grants.
Resolution
#08-56
Approved
by the
Approved by the Chancellor: December 12, 2008
Curriculum matters contained in the September
11, 2008 and October
9, 2008 committee meeting minutes.
Resolution
#08-57
Approved
by the
Approved by the Chancellor: December 12, 2008
Resolution on Green Space and Heritage
Trees, as follows:
Whereas, the University Environment Committee has
reviewed the East
Campus Green Space Report and Heritage
Tree Report , and
Whereas, green spaces and heritage trees
constitute sensitive environmental areas
on campus which need to be protected
to preserve the aesthetics and sustainability of the campus, and
Whereas, faculty expect the campus to grow, and
desire that this growth be accomplished while preserving the beauty of the
landscape.
Therefore
Be It Resolved, that these and future green space and heritage tree protection
and preservation recommendations be taken into consideration in future master
plans and in the design of all new buildings and parking lots.
Be
It Further Resolved, that all planned use of green space areas (i.e., any outdoor
events like Barefoot on the Mall, dinner receptions, or music concerts) be
coordinated through ECU’s Grounds Department to protect and preserve the
existing flora and fauna.
Resolution
#08-58
Approved
by the
Approved by the Chancellor: December 12, 2008
Policy for
the use of “NR” (Not Reported) for those courses for which the
instructor/faculty member fails to turn in a grade, as follows:
Procedures used with Undergraduate and
Graduate Student Courses:
· Once the deadline
for the submission of grades has passed, and all attempts at obtaining the
grade without a substantial delay to beginning the processing and calculation
of GPA and Academic Standing for all students have
been exhausted, staff within the Office of the Registrar will assign a grade of
“NR” to those students whose grades have not been submitted by the
faculty member assigned to the course.
· The faculty,
department chair, dean, Senior Executive Director of Enrollment Management, and
Provost will be sent a list of the courses and the students who have been
assigned the “NR” grade, along with a request to have the grade submitted via
the Change of Grade/Removal of Incomplete form, as soon as possible.
· If a “NR”
grade is not resolved by the start of the next academic term, a reminder will
be sent at both the beginning and the end of drop/add to the faculty member,
department chair, dean, Senior Executive Director of Enrollment Management, and
Provost.
· If a “NR”
grade is not resolved by the end of the next academic term, another reminder
will be sent to the faculty member, department chair, dean, Senior Executive
Director of Enrollment Management, and Provost.
· A grade of
“NR” can remain on the student’s record until the student is ready to
graduate. At that time, if the “NR” has
still not been resolved, and the student does not need the course to meet
graduation requirements, then the student may submit a request to have the
course dropped from their transcript without penalty.
· If
the student needs the course to complete their graduation requirements, and the faculty
member has not submitted the paperwork to remove the “NR” grade, then the
student must obtain credit for the course.
Grading System:
·
In order to calculate GPA and Academic
Standing for students who receive a “NR” grade, the “NR” will be included in
the computation of GPA using the same logic as a
grade of “I”. “I” grades do not harm or
help a student’s GPA; however further implications are listed below.
·
A student may not receive academic honors for
the semester – Chancellor’s List, Dean’s List, and Honor Roll – with a grade of
“NR” on his/her record. Once the grade
is submitted, the student, if eligible, will have the honors notation added to
their record, and will be notified of the change in academic honor
standing. This is the same process as is
used with the grade of “I”.
·
If a student enrolls in a course in which he
or she has a grade of “NR”, the “NR” will be dropped without penalty to the
student before the grading period begins for the term in which the student
re-enrolls in the course.
Benefits of using the “NR” grade:
·
It is an accurate reflection of the work and
grade at the time of grading. Since the
student may have completed all requirements of the course, it is not an
accurate depiction to assign a grade of “I” (Incomplete).
·
Tracking of outstanding grades is simplified
– using an “I” grade does not provide a way to distinguish between grades not
reported and a true use of the “I” grade.
·
“NR” will not change to a grade of “F”, if
the faculty member does not submit the grade before the deadline as prescribed
within the University Calendar.
Timeline for the submission for final
grades:
·
With the implementation of the Banner system,
effective Fall 2007, faculty no longer
have a 48-hour deadline (after the exam is given) to submit grades. The Office of the Registrar provides the
deadline in the memo sent to ECU Official, and available on their website, www.ecu.edu/registrar, for the deadline
that all grades must be submitted.
·
Ideally, staff within the Office of the
Registrar would begin the multiple programs
and processes that must be run at the time of the deadline. However, in an effort to avoid penalizing
students when a faculty member has not submitted grades, the deadline is such
that there are two to three hours where faculty can be contacted - one last
effort to receive the remaining grades before an administrative grade must be
assigned to begin running grades and calculating GPA and Academic Standing.
Once all grades processes have run,
and Academic Standing is complete, Athletics, Financial Aid, Advising, and
various other areas on campus can begin their next step in the process
(determining whether or not students are eligible to compete [Athletics], if a
student is making Satisfactory Academic Progress and can still receive aid
[Financial Aid], if the student needs to grade replace or re-take a course the
following term [Advising]). Delays in
the processing of final grades can result in these offices not in compliance
with the rules that govern them.
Resolution
#08-59
Approved
by the
Approved by the Chancellor: January 26, 2009
Approval of the following Foundation
Curriculum Courses: Humanities: RELI 2693,
2694, 3694, 3700, 3800, 1000, 2695, and 2696 and Basic Science: GEOG 1300
(Weather and Climate).
Resolution
#08-60
Approved
by the
Approved by the Chancellor: not applicable
2009-10
Agenda Committee will meet:
|
September 1, 2009 |
September 15, 2009 |
|
September 29, 2009 |
October 6, 2009 |
|
October 20, 2009 |
November 3, 2009 |
|
November 17, 2009 |
December 1, 2009 |
|
January 12, 2010 |
January 26, 2010 |
|
February 9, 2010 |
February 23, 2010 |
|
March 16, 2010 |
March 30, 2010 |
|
April 6, 2010 |
April 20, 2010 |
|
|
April 27, 2010 Organizational Meeting |
Resolution
#08-61
Approved
by the
Approved by the Chancellor: December 12, 2008
Change in name of the graduate
degree program in the Department of
Recreation and Leisure Studies.
Resolution
#08-62
Approved
by the
Approved by the Chancellor: December 12, 2008
Request for
authorization to establish a MS
in Biomedical Sciences in the
Resolution
#08-63
Approved
by the
Approved by the Chancellor: December 12, 2008
Request for authorization to establish
a BS
in Atmospheric Sciences and Meteorology
in the
Department of Geography.
Resolution
#08-64
Approved
by the
Approved by the Chancellor: December 12, 2008
Request for authorization to establish
a BS
in Geographic Information Science and Technology in the Department of
Geography.
Resolution
#08-65
Approved
by the
Approved by the Chancellor: December 12, 2008
Post
Master’s Certificate in Nursing Leadership in the
Resolution
#08-66
Approved
by the
Approved by the Chancellor: December 12, 2008
Approved by the Board of Trustees: pending
Revisions to the ECU Faculty Manual,
Appendix L. Section E. Five Year Unit Program
Evaluation, as follows (deleting all
other text in section E.):
“E. Unit
Academic Program Review
1. The unit Academic Program Review will
be conducted according to the
Guidelines for Unit
Academic Program Review (
2. Changes
to these guidelines need to be approved by the Educational Policies and
Planning Committee and the
3. The
unit Academic Program Review shall be used in the development of the unit’s
operational and strategic planning.”
Resolution
#08-67
Approved
by the
Approved by the Chancellor: January 26, 2009
Curriculum
matters contained in the minutes of the October
23, 2008 and November
13, 2008 meeting minutes.
Resolution
#09-01
Approved
by the
Approved by the Chancellor: March 25, 2009
Foundation
Curriculum Courses for Humanities, as follows: ASIA 2010/GRBK 2010 Great Books
of Modern China, GRBK 2400 Great Books of the Middle Ages and Renaissance, GRBK
2500 Great Books of the Enlightenment, GRBK 2600 Great Books of the 19th and
20th Centuries.
Resolution
#09-02
Approved
by the
Approved by the Chancellor: not applicable
Revisions to
the ECU Faculty Manual, Part V.
Academic Information, Section I. Academic Procedures and Policies in reference
to class roll verification returned to the Admission and Retention Policies
Committee for a report again in February.
Resolution
#09-03
Approved
by the
Rejected by the
Chancellor: March 2, 2009 link
to response
Revisions to
the ECU Faculty Manual, Part VI,
Section II. Welfare and Benefits, in reference to hospitalization insurance to
read as follows:
(Deletions
are noted in strikethrough)
“A. Hospitalization Insurance
Hospitalization insurance is provided for full-time or half-time permanent
employees through a statewide self-insured program known as the State of The only exception would
be an employee starting in August with a nine-month contact. This
employee will receive his/her first paycheck in September and therefore
coverage would be effective the first of October. The employee may start
coverage September 1st but must pay the full cost. If an employee
enrolls when first eligible for coverage, there is no waiting period for basic
coverage. The only exception would be if the employee was being rehired within
12 months of separation as a state employee and did not continue health
insurance coverage. If the employee terminates employment with the last
workday occurring during the first half of the month, hospitalization coverage
will cease at the end of that same month. If the employee works as many
as half or more of the workdays of a month that termination of employment
occurs, hospitalization coverage may be extended through the following month.”
Resolution
#09-04
Approved
by the
Approved by the Chancellor: March 2, 2009
Request for authorization to establish
a new distance education degree program, MS in
Counselor Education, within the College of Education; Request
for authorization to establish a new distance education degree, BS in
Industrial Distribution and Logistics, College of Technology and Computer
Science; Request for authorization to establish a new distance education degree
program, BSBA in
Management,
College of Business; Request for authorization to establish a new distance
education degree program, BSBA in
Management Information Systems, College of Business; and a Request for
authorization to establish a new distance education degree program, BSBA in
Marketing, Operations, and Supply Chain Management Concentration, College of
Business.
Resolution
#09-05 (Later resubmitted as #09-30)
Approved
by the
Approved by the Chancellor: further study requested (link
to response)
Revisions to
the ECU Faculty Manual, Part V.
Academic Information, Section III.
Resolution
#09-06
Approved
by the
Approved by the General Faculty: August 24, 2009
Approved by the Chancellor: September 17, 2009
Revisions
to the ECU Faculty Manual, Appendix
A. Faculty Constitution, Section VII. Method of Election of the
“Each
senator shall serve a two-year term.
Senators may be elected to succeed themselves twice. After a lapse of one year following the
expiration of this third term, they will again be eligible for election. The seat of an elected senator who fails to
attend more than three consecutively held meetings of the
Resolution
#09-07
Approved
by the
Approved by the Chancellor: March 25, 2009
Revised
ECU Faculty Manual, Part V. Academic
Information, Section I.D. Class Roll Verification, as follows: (Deletions are noted in strikethrough
and additions are noted in bold print)
“D. Class and Enrollment Verification Class
Roll Verification
Each semester, the registrar sends class roll verifications to all
instructors for each class they teach. The purpose of these forms is to verify
the accuracy of the lists of properly registered students. Specific
instructions for noting discrepancies and returning the forms accompany the
class roll verifications and should be followed carefully.
Twice
each semester—once near the beginning of the term (prior to census day) and
once near the mid-point of the term—the registrar contacts each instructor in
order to verify student enrollment in that instructor’s classes.
At
the beginning of the term, the purpose of the verification is to ensure the
accuracy of the lists of properly registered students. At the mid-point of the term, the purpose of
the verification is to identify any students who are no longer attending class.
In the event that a faculty member teaches a course in which attendance is not
regularly taken, he or she should note any students who have ceased
participating and submitting work.
Specific
instructions for responding to the registrar will accompany the requests for
class enrollment verification and should be followed carefully. Due to the
significant impact students’ enrollment status can have on their financial aid
eligibility, the amount of financial aid the university is allowed to disburse,
and the amount of financial aid the university is required to return, timely
faculty response to class enrollment verification requests is essential.”
Resolution
#09-08
Approved
by the
Approved by the Chancellor: not applicable
Revised Academic University
Environment Committee Charge, as follows:
(Additions are noted in bold print.)
1. Name: University Environment Committee
2. Membership: 7 elected faculty
members. (5 from the Division of Academic Affairs
and 2 from the Division of
Health Sciences.) Ex-officio members
(with vote): The
Chancellor or appointed
representative, the Provost or appointed representative,
the Vice Chancellor for Health
Sciences or appointed representative, the Vice
Chancellor for Administration
and Finance or appointed representative, the Vice
Chancellor for Student Life or
appointed representative, the Chair of the Faculty,
one
faculty senator selected by the Chair of the Faculty, and one student
member from the Student
Government Association. The chair of the
committee
may invite resource persons as
necessary to realize the committee charge. The
chair of the committee may
appoint such subcommittees as deemed necessary
by the chair.
3. Quorum:
5 elected members exclusive of ex-officio.
4. Committee Responsibilities:
A. The
committee recommends policies to preserve, improve and advance
the general physical
environment of the University.
B. The
committee provides recommendations to mitigate the loss of habitat
that includesrepairing or
replacing landscaping of the university that have
been displaced owing to
planned or unplanned actions.
C. The
committee makes recommendations relating to traffic flow patterns,
hardened sidewalk designs,
speed limits, and parking facilities in and
around the University
campuses.
D. The
committee indexes and recommends policies for maintenance of
those trees of significant size and
type, culturally historic landscape
features, and ground covers
possessing aesthetic, historic, and/or
environmental value.
E. The
committee reviews potential and actual effect of university projects
upon water quality and
quantity, runoff, and other physical impacts upon
the community.
F. The committee shall be
familiar with the current
master plan and intended
placement of buildings and other construction
approved by the Board of
Trustees. The Committee shall consult with
planning officers regarding
future land use, changes to the current master
plan, and future campus
development.
G. The committee promotes sustainability
efforts on campus, which
include energy and resource
conservation, recycling, and the
reduction of waste.
H. The committee raises the
awareness and promotes how
sustainability issues are
included in the curriculum and in faculty
research.
5. To
Whom The Committee Reports:
The committee reports to the Faculty Senate its recommended policies,
procedures, and other procedural criteria.
6. How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other
times as necessary.
7. Power Of The Committee To Act Without Faculty
Senate Approval:
The Committee may draft reports, hold hearings, or seek advice as necessary.
8. Standard Meeting Time:
The committee meeting time is scheduled for the fourth Thursday of each month.
Resolution
#09-09
Approved
by the
Approved by the Chancellor: March 25, 2009
Request for authorization
to establish a MS
in Sustainable Tourism in the Center for Sustainable Tourism, Division of
Research and Graduate Studies
Resolution
#09-10
Approved
by the
Denied by the Chancellor: March 17, 2009 link
to response
Approved by the Board of
Trustees: -----------
Revised ECU
Faculty Manual, Appendix C. Section III. Evaluation, 1. Teaching, as
follows: (Deletions are noted in strikethrough
and additions are noted in bold print)
“1. teaching
The
quality of teaching must be evaluated using multiple methods chosen from among
the following, as determined by the unit code.
If not determined in the unit code, the voting faculty (as defined by
Appendix L) shall determine the multiple procedures to be followed.
a. formal
methods of peer review, including direct observation of the classroom teaching
of new and tenure-track faculty.
b. review by
the unit administrator and/or peers of course materials such as syllabi,
reading lists, outlines, examinations, audiovisual materials, student manuals,
samples of student’s work on assignments, projects, papers, examples of student
achievement, and/or other materials prepared for or relevant to instruction.
c. data from
surveys of student opinion when an individual faculty member’s data vary
consistently (more than 2 semesters) and significantly (more than 2 standard
deviations) from the unit’s median for similar courses.
d. other procedures provided for in unit
codes.
1. teaching
The quality of teaching must be evaluated by
means of
a. data from surveys of student opinion, when
such data have been gathered in accordance with established procedures of the
department or the university which guarantee the integrity and completeness of
said data. As part of the effort to evaluate the teaching of faculty members,
each unit shall either: develop and use its own instrument(s) as approved by
the chancellor to determine student opinion of teaching or utilize the
instrument developed by the Teaching Effectiveness Committee to determine
student opinion of teaching.
b. formal methods of peer review, including
direct observation of the classroom teaching of new and tenure-track faculty.
c.
procedures provided for in unit codes;
2. research
and creative activities;
3. patient
care;
4. services rendered on department, school,
college, and university committees, councils, and senates; service to
professional organizations; service to local, state and national governments;
contributions to the development of public forums, institutes, continuing
education projects, patient services and consulting in the private and public
sectors; and
5. other
responsibilities as may be appropriate to the assignment.
The relative weight given to teaching, research/creative activity, and service
in personnel decisions shall be determined by each unit code. In no case, however,
shall service be weighed more heavily than either teaching or research/creative
activity. (
Resolution
#09-11 LATER RESUBMITTED WITH REVISIONS as #09-20
Approved
by the
Approved by the Chancellor: pending
Approved by the Board of
Trustees: pending
Approved by the UNC General
Administration: pending
Revised
ECU Faculty Manual, Appendix D,
Section V. Procedure for Review of
Notice of Non-Reappointment or Non-Conferral of Permanent Tenure.
Resolution
#09-12 LATER RESUBMITTED WITH REVISIONS as #09-51
Approved
by the
Approved by the Chancellor: March 25, 2009
Approved by the Board of
Trustees: pending
Approved by the UNC General
Administration: pending
Revised ECU
Faculty Manual, Appendix D, Section VI. Due Process Before Discharge or
the Imposition of Serious Sanctions, as follows: (Deletions are noted in strikethrough
and additions are noted in bold print)
“VI.
Due Process Before Discharge or the Imposition of Serious Sanctions
A. Sanctions Penalties
A faculty member who is the beneficiary
of institutional guarantees of tenure shall enjoy protection against unjust and
arbitrary application of disciplinary sanctions
penalties. During the period
of such guarantees, the faculty member may be discharged from employment, suspended, or demoted in rank or serious sanctions may
be imposed or suspended from employment or diminished in rank
only for reasons of:
1. incompetence,
including significant, sustained
unsatisfactory performance after the faculty member has been given the opportunity
to remedy such performance and fails to do so within a reasonable time;
2. neglect of
duty, including sustained failure to
meet assigned classes or to perform other significant faculty professional
obligations; or
3. misconduct
of such a nature as to indicate that the individual is unfit to continue as a
member of the faculty, including
violations of professional ethics, mistreatment of students or other employees,
research misconduct, financial fraud, criminal or other illegal, inappropriate
or unethical conduct. To justify serious disciplinary actions, such misconduct
should be either: (i) sufficiently related to a faculty member’s academic
responsibilities as to disqualify the individual from effective performance of
university duties, or (ii) sufficiently serious to adversely reflect on the
individual’s honesty, trustworthiness or fitness to be a faculty member.
These sanctions penalties may be imposed only in accordance with
the procedures prescribed in this section.
For purposes of the Faculty Manual these regulations,
a faculty member serving a stated term shall be regarded as having tenure until
the end of the term. These procedures
shall not apply to non-reappointment (Section V) or termination of employment
(Section VII).
B. Notice
Written notice of intent to discharge
the faculty from employment or to impose serious sanction, together with a
written specification of the reasons suspend from employment or to
diminish in rank (these sanctions penalties
hereinafter in Section VI are referred to as “the sanction” "the penalty") shall be sent by the
vice chancellor with supervisory authority or by the vice chancellor's
designee to the faculty member by a
method that provides delivery verification and is consistent with UNC Policy
101.3.3. The statement shall
include notice of the faculty member's right, upon request, to both written
specification of the reasons for the intended penalty and a hearing by the
Due Process Committee (Section VI.E.). (
C. Penalty
Without Recourse
If, within 14 calendar [1]
10 working
days after the faculty member receives the notice and written specification of the reasons referred to in Section
VI.B. above, the faculty member makes no written request for either a specification
of reasons or a hearing, the faculty member may be discharged or serious sanction imposed penalized without
recourse to any institutional grievance or appellate procedure.
D. Specification
of Reasons and Hearing Request
If, within 10 working days after the
faculty member receives notice referred to in Section VI.B. above, the faculty
member makes a written request to the vice chancellor with supervisory
authority, method that provides
delivery verification and is consistent with UNC Policy 101.3.3, for a
specification of reasons, the vice chancellor with supervisory authority or the
vice chancellor's designee shall supply such specification in writing by a method that provides delivery verification
and is consistent with UNC Policy 101.3.3, within 10 working days after
receiving the request.
A faculty member's shall timely submit a request for a hearing is to be directed
to the vice chancellor with supervisory authority in writing by a method that provides delivery verification
and is consistent with UNC Policy 101.3.3. Upon receipt of such a
request the vice chancellor with supervisory authority shall, within 10 calendar ten working days, notify the chair of
the Due Process Committee of the need to convene a hearing in accordance with
Section VI.F.1. If the faculty member makes no written request to the vice
chancellor with supervisory authority for a hearing within 10 working days
after receiving the specification, the faculty member may be penalized without
recourse to any institutional grievance or appellate procedures. (Faculty Senate Resolution #99-10).
If
the faculty member shall submit a timely request for a hearing, the Chancellor
shall ensure a process is in place so that the hearing is timely accorded
before the Due Process Committee.
E. Due Process Committee
The Due Process Committee (hereinafter “Committee”) shall be
composed of five members and five alternates each of whom is a full-time,
permanently tenured voting faculty member without administrative appointment
per Appendix D, Section IV. Members shall be elected in accordance
with the procedures for election of appellate committees specified in the
Bylaws of the Due Process Committee shall
elect a chair and a secretary. Should
any cCommittee officer be absent at the
beginning of a hearing, the cCommittee shall
elect an alternate officer for the purposes of the hearing.
When the cCommittee is convened to consider any
matter associated with a faculty member's request for a hearing, those cCommittee members who hold an appointment
in the faculty member's academic unit, those who might reasonably expect to be
called as witnesses, or those who may have any other conflict of interest
should disqualify themselves from participation in the activities of the cCommittee related to this specific
request for a hearing. The faculty
member and the vice chancellor with supervisory authority are permitted to
challenge cCommittee members for cause. The other members of the cCommittee will decide on any potential
disqualifications if a cCommittee
member is so challenged but wishes to remain. (
When membership of the cCommittee falls below the specified five
members and five alternates, the
Upon notification by the vice
chancellor with supervisory authority or the vice chancellor's designee that a
faculty member has requested a hearing, the chair of the cCommittee shall determine the
availability of the elected members and alternates, and shall select from those
available one or more alternates, as necessary (see Part XI of the ECU
Faculty Manual, UNC Code, Section
603).The ranking of the available alternates for selection shall be determined
by their years of service to the University.
That available alternate who is most highly ranked shall attend all
sessions of the hearing and shall replace a regular member should that member
be unable to attend the entire hearing.
(
The cCommittee
may at any time consult with an attorney in the office of the University
Attorney who is not presently nor previously substantively involved in the
matter giving rise to the hearing, nor will advise the University
administrator(s) following the cCommittee
action(s). (See Part VIII,
Responsibilities of Administrative Officers.)
F. Procedures
for the Hearing
1. Time and Date of Hearing
The Due Process Committee shall set the time,
date, and place for the hearing. The
Committee shall accord the faculty member 30 calendar days from the time it receives
the faculty member’s written request for a hearing to prepare a defense. The
Committee may, upon the faculty member's written request and for good cause,
postpone the date of the hearing by written notice to the faculty member. The date for the hearing
must be within 30 working calendar days of the time the committee receives the
vice chancellor with supervisory authority's notification of the faculty
member's written request for a hearing. The cCommittee shall notify the affected
faculty member, the vice chancellor with supervisory authority, and the chair
of the faculty of the time, date, and place of the hearing. The committee may, upon the faculty member's written
request and for good cause, postpone the date of the hearing by written notice
to the faculty member.
The Committee will ordinarily endeavor to complete the hearing within 90
calendar days except under unusual circumstances such as when a hearing request
is received during official university breaks and holidays and despite
reasonable efforts the Committee cannot be assembled.[1]
2. Conduct of Hearing
The hearing
shall be on the written specification of reasons for the intended discharge or imposition of a serious
sanction penalty. The chair
of the Due
Process Committee, or
an elected member of the cCommittee if the chair is unavailable,
is responsible for conducting the hearing and for maintaining order during the
hearing. Except as provided for herein, the hearing shall be conducted according
to the latest edition of Robert's Rules
of Order, Newly Revised. Attendance at the hearing is limited to the
cCommittee's members and alternates, the
faculty member requesting the hearing, counsel for the faculty member, the vice
chancellor with supervisory authority, or
his/her designee, and/or and counsel for the vice chancellor.
Other persons (witnesses) providing information to the cCommittee shall not be present throughout
the hearing, but shall be available at a convenient location to appear before
the cCommittee as appropriate. For any hearing
from which an appeal may be taken, a professional court reporter must be used
to record and transcribe the hearing. (
The hearing
shall begin with an opening statement by the hearing chair limited to
explaining the purpose of the hearing and the procedures to be followed during
the hearing. Following the opening
remarks by the hearing chair, the vice chancellor with supervisory authority, his/her designee, or his/her counsel
shall present the university's contentions and any supporting witnesses and
documentary evidence. The faculty member
or the faculty member's counsel may then reply and present any supporting
witnesses and documentary evidence.
During these presentations, the vice chancellor with supervisory
authority, his/her designee, or his/her his or her counsel, and the faculty
member or his/her
his or her
counsel, shall have the right to
confront and cross-examine adverse witnesses, and to make argument may
cross-examine opposing witnesses. Committee
members may question witnesses for purposes of
clarification. At the conclusion
of the hearing, the faculty member and then the vice chancellor with
supervisory authority, or his/her designee, will be given the
opportunity to provide summary statements. (Faculty Senate Resolution
#99-10).
G. Procedures
After the Hearing
After the hearing, the cCommittee shall meet in executive session
and begin its deliberations or shall adjourn for no more than two calendar working days, at
which time it shall reconvene in executive session. In reaching its decisions the cCommittee shall consider only the
testimony and other materials entered or presented as evidence during the
hearing and such written or oral
arguments as the committee, in its discretion, may allow. The University has
the burden of proof. In evaluating evidence, the Committee shall use the
standard of “clear and convincing” evidence in determining whether the
institution has met its burden of showing that permissible grounds for serious
sanction exist and are the basis for the recommended action.
Within
14 calendar 10 working days of finishing its
deliberations or after the full
transcript is received, whichever is later,
the cCommittee shall provide the faculty
member[1] and
the chancellor with a copy of its report, including materials entered as
evidence, and a copy of the court reporter's transcript of the hearing. In its report the cCommittee shall state whether or not it
recommends that the intended sanction penalty be imposed (
In reaching a decision, the chancellor
shall consider only the written transcript of the hearing and the report of the
Due Process
Committee. Within 30 calendar working days of
receiving the report, the chancellor's decision shall be conveyed in writing to
the Due Process
Committee and the affected faculty member by a method that provides delivery verification and is consistent with UNC
Policy 101.3.3.
H. Appeal
If the chancellor concurs in a
recommendation of the cCommittee
that is favorable to the faculty member, the decision shall be final. If the chancellor rejects a finding,
conclusion, or recommendation of the Due Process Committee, the chancellor
shall state the reasons for doing so in a written decision. If the chancellor
either declines to accept a Committee recommendation that is favorable to the
faculty member or concurs in the cCommittee
recommendation that is unfavorable to the faculty member, the faculty member
may appeal the chancellor's decision to the Board of Trustees.
This appeal shall be transmitted
through the chancellor and shall be addressed to the chair of the Board. Notice of appeal shall be filed received by the
chancellor within 14
calendar ten working
days after the faculty member receives the chancellor's decision. The appeal to the Board of Trustees shall be
decided by the full Board of Trustees; however, the Board may delegate the duty
of conducting a hearing to a standing or ad hoc committee of at least three
members.
The Board of Trustees, or its
committee shall consider the appeal on the written transcript of the hearing
held by the Due
Process Committee, but it may, in its discretion, hear such other evidence as it deems necessary, with
the opportunity for rebuttal. The Board of Trustees' decision shall be made as soon as reasonably possible within
45 working days after the
chancellor has received the faculty member's request for an appeal to the
Trustees.
This
decision shall be final except that the faculty member may, within 14 calendar ten days after receiving the trustees' decision, file a written notice of appeal, by certified mail,
return receipt requested, or by another means that provides proof of delivery, file a written petition for review to the Board of
Governors by alleging if
he or she alleges
that one or more specified provisions of the Code of The University of North Carolina have been violated. Any such appeal petition to the Board of Governors shall be transmitted through the
President.
,and the Board shall, within 45 working days, grant or deny the petition or
take such other action as it deems advisable.
If it grants the petition for review, the Board's decision shall be made
within 45 working days after it notifies the faculty member by a method that provides delivery verification
and is consistent with UNC Policy 101.3.3, that it will review the
petition.
The exercise of the Board of
Governors’ jurisdiction is refined to insure that primary emphasis remains
properly focused on the campus grievance procedures. Requests for appellate review will be
screened to determine whether the Board should consider the issues raised in a
petitioner’s request for review. The
following basic standards will guide that screening process:
1. The Board will grant requests to review
contentions that the grievance procedures followed by the campus in a
particular case did not comport with University requirements that affect the
credibility, reliability, and fairness of such inquiries, thereby arguably
depriving the grievant of a valid opportunity to establish his or her
contentions.
2. The Board will grant requests to review University
policy issues implicated by a particular grievance, when the question appears
to require intervention by the governing board to clarify the definition,
interpretation, or application of such policies.
3. The Board will review questions about the
sufficiency of the evidence to sustain the conclusion reached only if (a) the
case involves a substantial interest of the grievant, e.g., tenure or
reappointment and/or (b) the history of the case reveals disagreement, with
respect to the sufficiency of the evidence to sustain the grievant’s
contentions, among the responsible decision makers, i.e., the due process
committee, the chancellor, or the board of trustees [1]; if
the responsible decision makers are in accord, normally no such appeal will be
entertained by the Board of Governors.
Under the foregoing prescriptions, it
is necessary for prospective petitioners to evaluate their circumstances
carefully, to understand the purposes of permissible appellate review, and to
formulate clearly and concisely their statement of the one or more grounds on
which they believe the Board should exercise its appellate jurisdiction. Thus, the first step in any appeal to the
Board of Governors will be an evaluation by the Board, through a designated
subcommittee, with staff assistance, of the grievant’s written statement of
grounds for appeal, to determine whether the issues sought to be raised warrant
Board attention, as judged by the three basic standards.
I. Suspension
During a Period of Intent to Discharge
When a faculty member has been
notified of the institution's intention to discharge the faculty member, the
chancellor may reassign the individual
to other duties or suspend the faculty member at any time and continue
the suspension until a final decision concerning discharge has been reached
by the procedures prescribed herein. Suspension during a period of intent to
discharge shall
be exceptional and shall be with full pay and benefits.”
Resolution
#09-13
Approved
by the
Approved by the Chancellor: April 2, 2009
Curriculum
matters contained in the minutes of the January
22, 2009, and
February
12, 2009, Committee meetings.
Resolution
#09-14
Approved
by the
Accepted by the Chancellor: March 18, 2009
link
to response
Faculty Welfare Committee report on the
proposed increase in fees for parking permits (see below) and support of the
recommendation that the Parking and Transportation
Committee and the university’s administration reconsider its plans to increase
the fees for parking permits for the coming two academic years.
“Prior to his January appearance before the
Since that time, it has become apparent to members of the Faculty Welfare
Committee that university employees face the probability of no raises in the
coming year, as well as the probability of significant changes in the costs
associated with health care: increases in co-payments, deductibles, coinsurance
maximums, and costs of medications and medical supplies for all employees; and
increases in payment for coverage of dependents for employees insuring others.
Moreover, in his presentation before the Faculty Welfare Committee, Mr.
Koch indicated that the fee change was needed in order to increase the money in
the Parking Reserves; under a scenario that the fee increase would be
implemented over a two-year period (with each year’s increase being 50% of the
total amount), in the first year (FY 09/10) the amount added to the Reserves
would be $227,851, while $405,271 would be added in subsequent years. The five-year financial plan presented by Mr.
Koch, however, shows a transfer of over $200,000 in 09/10 for “Police/Admin.
Fees”—an expenditure that apparently was initiated for FY 08/09.
The Faculty Welfare Committee is still unclear as to why fees from parking permits are
now being diverted to “Police/Admin. Fees”; clearly, if those fees were not
being re-allocated, the current fee structure would be sufficient to fund most
of the projected increase in Parking Reserves for the coming fiscal year.
A possible use of the Parking Reserves that Mr. Koch cited is
implementation of planning for a Parking Deck in FY 11/12, with construction
beginning in FY12/13. Yet, it is unclear
where such a Parking Deck would be located, who would use it, and what the
total construction costs would be. Given
the severity of the current financial crisis, the Faculty Welfare Committee
believes that a Parking Deck should be very low on any prioritized list of
needed university construction.
In sum, university employees already face increased health costs in the
coming year and no increase in their
salaries; yet, the possible uses of funds raised by an increase in fees for
parking permits are not well-defined or clearly justified.
Accordingly, the Faculty Welfare Committee strongly recommends that the
Parking and Transportation Committee and the university’s administration
reconsider its plans to increase the fees for parking permits for the coming
two academic years.”
Resolution
#09-15
Approved
by the
Approved by the Chancellor: not appl
Whereas, the
faculty of ECU are aware of and concerned about the impact of recent
and pending
budgetary decisions on the mission of our University; and
Whereas, faculty and staff salaries at ECU
are, on the whole, still significantly below both the campus and the General
Administration target levels; and
Whereas, an increase in teaching loads for
tenured and tenure-track faculty will have a negative impact on the quality of
instruction as well as on the research output of this University.
Therefore, Be It Resolved, that ECU has a
major responsibility to act in stewardship of the local economy, therefore
preservation of jobs should be a top priority and termination of University
employees should be a last resort.
Be It Further Resolved, that there should be
more focus on cost cutting measures relating to the over 1/3 of ECU’s $626
million annual budget that is not spent on salaries and benefits.
Be It Further Resolved, that the faculty and
SPA staff should not be made to bear a disproportionate share of any cuts to
the personnel budget.
Resolution
#09-16
Approved
by the
Approved by the Chancellor: April 6, 2009
Approved by the Board of Trustees: April 17,
2009
Spring 2009 Graduation Roster,
including honors program graduates, subject to the
complete of degree requirements.
Resolution
#09-17
Approved
by the
Approved by the Chancellor: April 30, 2009
Removal
of Foundation Credit “FC” designation from ALL BUT the following
Resolution
#09-18
Approved
by the
Approved by the Chancellor: April 30, 2009
Summer 2010 – Spring 2011 University
Calendars.
Resolution
#09-19 EARLIER SUBMITTED as #08-12
Approved
by the
Approved by the Chancellor: pending
Revisions to the
ECU Faculty Manual, Appendix C.
Personnel Policies and Procedures for the Faculty of ECU.
Resolution
#09-20 LATER RESUBMITTED WITH REVISIONS as #09-51
Approved
by the
Approved by the Chancellor: April 9, 2009
Approved
by the Board of Trustees: pending
Approved by the UNC General Administration:
pending
Addition to ECU Faculty Manual,
Appendix D, Section V. Procedure for Review of Notice of Non-Reappointment or
Non-Conferral of Permanent Tenure, as follows:
V. Procedure
for Review Appeal of Notice of Non-Reappointment or Non-Conferral
of
Permanent Tenure.
….
D.
Procedures for the Hearing.
1. Time and Date of
Hearing
If the request for a hearing is
validated, the committee shall provide a complete copy of the request
for a hearing to the individuals named in the request for a hearing. The
committee shall set the time, date, and place for the hearing. The date
for the hearing must be within 30 42 calendar working days of the notification to the
complainant that the request for a hearing was validated, except under
unusual circumstances such as when a hearing request is received during
official university breaks and holidays and despite reasonable efforts the
hearing committee cannot be assembled. The committee shall then
notify the complainant, the respondents, the chair of the faculty, and the
chancellor, of the time, date, and place of the hearing. At least 15
21 calendar working days before
the hearing, the complainant shall notify the committee, the respondents, the
chair of the faculty, and the chancellor of the identity of the complainant’s
advisor, if any, and whether or not the advisor is an attorney. (“Attorney” is
defined as anyone with a Juris Doctor, or other recognized law degree,
regardless of whether or not that person is licensed to practice law in the
State of
Resolution
#09-21 LATER RESUBMITTED WITH REVISIONS as #09-40, #09-45
Approved
by the
Approved by the Chancellor: returned to committee for additional review
Revised Department
of Psychology Unit Code of Operation, Department
of Geography Unit Code of Operation, and Department
of English Unit Code of Operation.
Resolution
#09-22
Approved
by the
Approved by the Chancellor: April 30, 2009
Curriculum matters contained in the minutes of the February
26, 2009, meeting.
Resolution
#09-23
Approved
by the
Approved by the Chancellor: June 3, 2009
ENGL
3290 Asian American Literatures as a Foundation Curriculum Course for
Humanities.
Resolution
#09-24
Approved
by the
Approved by the Chancellor: June 3, 2009
Revisions to the ECU Faculty Manual, Part V.I.K. Office
Hours, to read as follows:
(Deletions
are noted in strikethrough and additions are noted in bold print)
“K. Office Hours
In
addition to teaching, each member of the faculty must maintain office hours
five hours during a work week to be available to advisees and to campus
and distance education students who wish to consult with him or her. It is
strongly recommended that the adviser be available daily either on campus or
online in the office at
least one hour each day. The office hour availability schedule is to be
posted on the faculty member's office door and/or online course website, and
included in the syllabus so that students may make arrangements for individual
consultations conferences. Each unit administrator is to have a
complete schedule of the office hours of all faculty of the school or
department. Except during assigned instructional hours, faculty members must be
available to students during registration, early registration (except when
assigned to registration duties elsewhere) and drop-add periods.”
Resolution
#09-25
Approved
by the
Approved by the Chancellor: June 3, 2009
Discontinuation
of EdS
in Counselor and Adult Education,
CAS
in Library Science,
Resolution
#09-26
Approved
by the
Approved by the Chancellor: June 3, 2009
Elimination
of BS in Accounting, College of Business.
Resolution #09-27
Approved
by the
Approved by the Chancellor: June 3, 2009
Renaming
of the following programs: Bachelor
of Fine Arts in Dance to Bachelor of Fine Arts in Dance Performance, School
of Theatre and Dance; Certificate
in Distance Instruction to Certificate in Distance Learning and Administration,
College of Education; BSBA
in Management Accounting to BSBA in Accounting, College of Business.
Resolution
#09-28
Approved
by the
Approved by the Chancellor: June 3, 2009
Mechanical
Engineering Concentration,
Resolution
#09-29
Approved
by the
Approved by the Chancellor: June 3, 2009
Certificate
in Computer-based Instruction,
Resolution #09-30 (Earlier submitted as #09-05; Later resubmitted again as #10-03)
Approved
by the
Approved by the Chancellor: further revisions requested (link
to response)
Revisions to the ECU
Faculty Manual, Part V. Academic Information, Section III.
Resolution
#09-31
Approved
by the
Approved by the Chancellor: June 3, 2009
Curriculum matters contained in the minutes
of the March
26, 2009 and April
9, 2009, committee meetings.
Resolution
#09-32
Approved
by the
Approved by the Chancellor: not applicable
Resolution
on Change
Whereas,
from this day forward, the communication among the elected Faculty Officers and
general faculty must improve and more faculty invited to the process of
discussion and dialogue on all issues relating to the welfare of the faculty
and academic mission of the University.
Therefore, Be It Resolved, that the
elected Chair of the Faculty return to past practices and respectfully request
a monthly meeting with the Chancellor one-on-one to address issues relating to
all matters of faculty welfare.
Be It Further Resolved, that the
elected Chair of the Faculty provide leadership to the other elected officers
by way of briefing them on academic issues as they arise and working
collaboratively with them in relation to any proposed policies and procedures
discussed, created, revised, and enacted while over the summer and through next
year.
Be It Further Resolved that the
elected Faculty Officers continue to meet monthly with the Academic Council and
Chancellor in order to address ongoing academic matters and work collaboratively.
Be It Further Resolved, that the
elected Faculty Officers educate the incoming 2009-2010
Be It Further Resolved, that the
elected Faculty Officers work immediately and collaboratively with those
serving as Faculty Counselors and Appellate Committee members to finalize the
training of appellate committee members (as directed in Appendix D) and provide
the final guidelines to the Faculty Governance Committee at their September
organizational meeting, prior to reporting to the
Be It Further Resolved that the
elected Faculty Officers provide a monthly email correspondence during the
summer months (May, June, July, August) on pending issues relating to the
welfare of ECU Faculty, i.e. budget, policies and policies and procedures
discussed, created, revised and enacted.
Be
It Further Resolved, that the elected Faculty Officers utilize the standing
University academic, administrative, Board of Trustee, Student Life, and
Student Union committee structure whenever academic issues are discussed and
before new task forces, ad hoc committees, etc. are created and the Chair of
the Faculty is asked to appoint faculty.
________________________________________________________________
Resolution #09-33 (submitted earlier
as #08-42)
Approved
by the
Approved by the Chancellor: October 15, 2009
Approved by the Board of
Trustees: November 20, 2009
Approved by the UNC General
Administration: submitted
3-1-10
Additional
Revisions to the ECU Faculty Manual,
Appendix B. Policy for the Cumulative Review of Permanently Tenured Faculty
of ECU.
Resolution
#09-34
Approved
by the
Approved by the Chancellor: October 15, 2009
Revisions to the Procedures
for the Lifetime and Five Year Research Awards.
Resolution
#09-35
Approved
by the
Approved by the Chancellor: October 26, 2009
Reinstatement of Dance 1000 as a Foundation
Curriculum course for the Arts.
Resolution
#09-36
Approved
by the
Approved by the Chancellor: October 26, 2009
Recommendation
on the Student Opinion of Instruction Survey (SOIS), as follows:
Any
change in instrument or revision of the existing student survey instrument will
take time if it is to be done well. In
the interim, the committee proposes that the university continue with the
current SOIS while the process is under review but with the following recommendations:
1. Administer the current SOIS instrument
without item 19.
2. The
Provost’s Office should ensure that unit administrators receive training prior
to the annual evaluation of faculty in the use of multiple methods of
evaluating teaching effectiveness.
3. IPAR
utilize a variety of methods to enhance the rate of student participation. This
could include simplifying access to the instrument, such as adding a direct
link from Blackboard courseware to the SOIS survey, utilizing campus TVs to
increase awareness of completing the survey, and other appropriate means of
encouraging students’ participation.
Resolution
#09-37
Approved
by the
Approved by the Chancellor: November 24, 2009
Fall 2009 Graduation Roster, including
honors program graduates.
Resolution
#09-38
Approved
by the
Approved by the Chancellor: November 24, 2009
Revisions to the ECU Faculty Manual, Part V. Section I.J.
Grade
Appeals, as follows:
Current Text
“J. Grade Appeals
A student wishing to
contest a course grade should first attempt to resolve the matter with the
instructor who determined the grade. The
student may appeal the instructor’s decision by submitting a written appeal to
the instructor’s department chairperson or dean, as appropriate, not later than
the last day for undergraduate students to drop semester-length courses during
the next regular semester. The
instructor’s department chairperson or dean, as appropriate, shall review the
student’s request with the faculty member and either concur with the grade or
request that the faculty member reassess the grade. The final decision shall rest with the
faculty member responsible for the course grade. (
Proposed New
Text
“Grade Appeal Policy
Overview
and Purpose
The goal of this grade appeal policy is to establish a clear, fair
process by which undergraduate students can contest a course grade that they
believe has been awarded in a manner inconsistent with university policies or
that has resulted from calculation errors on the part of the instructor.
Recognizing, however, that the evaluation of student performance is based upon
the professional judgment of instructors, and not withstanding the exceptions
noted at the end of this policy, appeals will not be considered unless based
upon one or more of the following factors:
Only
the final course grade may be appealed. The grade assigned by the instructor is
assumed to be correct and the student appealing the grade must justify the need
for a change of the grade assigned.
Appeals Procedure
·
A statement addressing how the appeal meets one or more of the three
criteria necessary for a formal appeal.
·
A description of the outcome of the informal discussion process.
·
Any relevant documents the student would like to be reviewed as part of
the appeal process.
·
A copy of the course syllabus and assignment descriptions.
The department chair or designee may request additional materials from the student. After receiving a copy of the appeal materials from the department chair or designee, the instructor has fourteen calendar days to respond in writing to the appeal. The department chair or designee will discuss this response with the faculty member and will provide the student with written notification of the outcome of this step within seven calendar days after receiving the instructor’s response.
Exceptions
to the Grade Appeal Policy
The Grade
Appeal Policy shall constitute the sole internal administrative remedy for a change
in grade, except when the grade being disputed resulted from an alleged
academic integrity violation or when a grade dispute involves an Office of
Equal Opportunity and Equity discrimination complaint. If a grade dispute arises from an issue that
is covered under the university’s Academic Integrity Policy, the process for
resolution that has been established for appealing academic integrity
violations must be followed. If a grade
dispute arises from an issue that is covered under the university’s Equal
Opportunity and Equity policies, the process for resolution that the Office of
Equal Opportunity and Equity has established must be completed prior to the use
of the University’s grade appeal process.”
Resolution
#09-39
Approved
by the
Approved by the Chancellor: November 24, 2009
Request for Undergraduate Game Development Certificate
within the College of Technology
and Computer Science, Request for Realignment of Higher Education Doctoral Concentration
within the College of Education, and
Request for Film
Studies Interdisciplinary Minor within the Department of English.
Resolution
#09-40 EARLIER SUBMITTED as #09-21
Approved
by the
Approved by the Chancellor: December 3, 2009
Revised
Department of Geography
and Department of Psychology
unit codes of Operation.
Resolution
#09-41
Approved
by the
Approved by the Chancellor: November 24, 2009
Approval of Geography
1000 for Social Science Foundations Credit.
Resolution
#09-42
Approved
by the
Approved by the Chancellor: November 24, 2009
Revisions to
the University Undergraduate Catalog,
Section 5: Academic
Regulations, as follows:
Proposed additions are noted in bold print
and deletions are noted in strikethrough.
DROPPING
AND ADDING COURSES
“After Schedule Change Period
During the
first 40 50 percent of the
regularly scheduled class meetings of a course (including the meeting for the
final examination), a student may, at his or her own option, drop the course.
After consultation with his or her advisor, the student secures the signature
of the advisor on the schedule change form and takes it to the Office of the
Registrar for processing. For regular semester-length courses, the drop period
is limited to the first thirty thirty
eight days of classes of the semester. For five-week block courses or
regular summer term courses, the drop period is limited to the first ten
thirteen days of classes for the
semester or summer term. The same 40 50 percent drop-period rule
applies to block courses of other lengths as well. It is the student’s
responsibility to consult official university bulletin boards, documents,
and/or the web to determine the appropriate drop period for such block courses.
Ordinarily, a student may drop up to four courses or a smaller prorated number
in pursuit of a university degree. (See Course Drop Allocations, below.)
Extenuating circumstances, however, can warrant consideration for drop by
exception, as explained below.
Petitions
for drops after the deadline for course drops will typically be granted only
for unforeseen and uncontrollable medical, psychological, or personal problems
directly affecting the course(s) to be dropped. Course drops for medical
problems will be heard by Student Health Services and course drops for psychological
problems will be heard by the Center for Counseling and Student Development.
The written appeal must contain the rationale for the appeal and documentation
of personal, family, or medical problems and how these problems affected the
course(s) to be dropped. Students who petitions for drops are denied by Student
Health Services, the Center for Counseling and Student Development may appeal
the decision to the Student Academic Appellate Committee. Students may petition
the Student Academic Appellate Committee through the Center for Academic
Services for drops by exception (drops after the 40 50 percent drop period, drops beyond student’s allotted number, and
drops not counted against the allotted number). Poor performance in course
work; missed deadlines; change of major; or a course grade’s adverse effect on
the student’s grade point average, probationary standing, or other eligibility
is not in itself a sufficient basis for exception.
Requests
for exceptions will not be considered after the last regularly scheduled class
meeting prior to the final examination for the course(s) in question except
where earlier requests could not have been expected. Petitions for drops by
exception will typically be granted only for medical or counseling reasons
related to the course(s) to be dropped and will be considered by Student Health
Services or the Center for Counseling and Student Development, respectively,
upon receipt of appropriate documentation.
Students
whose petitions for drops by exception are denied by Student Health Services,
the Center for Counseling and Student Development, or the Office of the
Registrar may appeal the decision to the Student Academic Appellate Committee.
The decision of the Student Academic Appellate Committee is final.”
GRADING
SYSTEM
“Grade Replacement Policy
A student is
permitted to use the Grade Replacement Policy a maximum of three four times for courses below 3000 in
which he or she has earned a grade of D or F. For example, a student may
replace a grade in three four
different courses or may replace a single course grade a maximum of three
four times
or a combination thereof not to exceed the limits of the policy. Approval to
use the policy will not be given if a student wishes to repeat a course after
he or she has successfully completed an advanced course covering the same or
similar material, for example, a course in the same academic discipline for
which the repeated course is a prerequisite.
To replace a
grade, the student should request a grade replacement on the grade replacement
form, register for the course during the registration period, and submit the
form to the Office of the Registrar. For the student to implement the policy,
the form should be submitted no later than the last day of classes of the
semester in which the student retakes the course.
The grade replacements will be
automatically processed for courses worth 3 or more semester hours. The student must request a grade replacement
for 1 or 2 semester hour courses by completing a grade replacement form and submitting
it to the Office of the Registrar. The
grade replacement form for 1 or 2 semester hour courses must be submitted to
the Office of the Registrar by the last day of classes of the semester in which
the student retakes the course in order for the grade replacement(s) to be
reflected in the student’s GPA and Academic Standing for the current semester.
Although
the original grade will not be used in determining the GPA of the student, the
original grade will remain on the student’s permanent academic record and will
be included in the calculation for consideration for honors. The replacement
grade, or last grade, stands. Students receiving an F on the replacement grade
must repeat the course if credit is required for graduation. In the event that
the original grade was a D, no additional credit hours will be awarded. The
grade replacement policy does not apply to courses taken prior to fall 1994.”
ACADEMIC ELIGIBILITY STANDARDS
“Retention
requirements are based on hours attempted at
1-29
attempted hours and/or transfer hours, 1.6 1.8 GPA
30-59 attempted hours and/or transfer hours, 1.8
1.9 GPA
60+ attempted hours and/or transfer hours =
2.0 GPA
60-74
attempted hours and/or transfer hours, 1.9 GPA 2.0
75 or more
attempted and/or transfer hours, 2.0 GPA
Second
undergraduate degree, 2.0 GPA
A
student who possesses a baccalaureate degree and who is working toward a second
baccalaureate degree must maintain a minimum cumulative GPA of 2.0 on all work
attempted on the second baccalaureate degree. Certain academic programs require
a GPA greater than 2.0 for admission. (See specific major requirements.) Please
note that Academic Eligibility and Satisfactory Academic Progress for Financial
Aid are not the same. Please contact Student Financial Aid for more information
about Satisfactory Academic Progress for continuation of receipt of student
financial aid at
Resolution
#09-43
Approved
by the
Approved by the Chancellor: December 3, 2009
Request
for authorization to establish a Master
of Science in Security Studies, within the Department of Political Science
and a proposed Graduate
Certificate in Physical Education Clinical Supervision, within the
Resolution
#09-44
Approved
by the
Approved by the Chancellor: December 3, 2009
Curriculum
matters contained in the September
10, 2009, September
24, 2009 (includes revised course proposal form and signature form for
curricular changes), and October
8, 2009 meeting minutes.
Resolution
#09-45 EARLIER SUBMITTED as #09-21
Approved
by the
Approved by the Chancellor: December 3, 2009
Revised
Department of Biology
and Department of English
unit codes of Operation.
Resolution
#09-46
Approved
by the
Approved by the Chancellor: November 24, 2009
Resolution
in Support
of the Biosciences Building, as follows:
Whereas, the
Departments of Biology and Physics, which currently occupy the Howell Science
Complex, have grown beyond the capacity of the building with both Departments
locating faculty offices and laboratories in other space around campus;
Whereas, the
Departments of Biology and Physics have thriving undergraduate and graduate
programs in biosciences, which are Science, Technology, Engineering, and
Mathematics disciplines;
Whereas,
laboratory space and facilities in the Howell Science Complex are outdated and
do not meet the needs of the students and faculty in the Departments of Biology
and Physics;
Whereas, the
Departments of Biology and Physics require more classroom and teaching
laboratory space than is available in Howell Science Complex;
Whereas, the
Howell Science Complex, which opened in 1969, has extensive problems with the
HVAC and other core facilities systems that require a complete renovation of
the entire building;
Whereas, ECU
Facilities Services has projected potentially “catastrophic” impacts on our
core University missions should these decaying systems fail; and
Whereas,
temporary relocation of faculty laboratory space for building renovation would
interrupt or even halt student and faculty research for multiple and extended
periods.
Therefore Be
It Resolved That the faculty of
Resolution
#09-47
Approved
by the
Approved by the Chancellor: January 12, 2010
Approval
of Foundation Curriculum Course for Arts, COMM
2020: Fundamentals of Speech Communication (FC:FA) and Approval of
Foundation Curriculum Course for Science, BIOL
2110/2111: Fundamental of Microbiology (FC:SC)
Resolution
#09-48
Approved
by the
Approved by the Chancellor: not applicable
2010-2011
|
August 31, 2010 |
September 7, 2010 |
|
September 21, 2010 |
October 5, 2010 |
|
October 19, 2010 |
November 2, 2010 |
|
November 16, 2010 |
December 7, 2010 |
|
January 11, 2011 |
January 25, 2011 |
|
February 8, 2011 |
February 22, 2011 |
|
March 15, 2011 |
March 29, 2011 |
|
April 5, 2011 |
April 19, 2011 |
|
|
April 26, 2011 Organizational Meeting |
Resolution
#09-49
Approved
by the
Approved by the Chancellor: January 12, 2010
Sport
and Exercise Psychology Concentration in the Master of Science degree
in Exercise and Sport Science within
the College of Health and Human Performance; Risk
Management and Insurance Concentration in the BSBA in Finance within the
College of Business; Health
Physics Concentration in the Master of Science degree in Physics within the
College of Arts and Sciences; Notice of
Intent to Plan a New
Baccalaureate Degree in Religion/Religious Studies as a multidisciplinary
program within the College of Arts and Sciences.
Resolution
#09-50 (Later resubmitted as #10-36)
Approved
by the
Approved by the Chancellor: returned to committee for additional review
(links to Chancellor’s
response and suggested
revisions)
Proposed
revisions to the ECU Faculty Manual, Appendix
I. Policy on Conflicts of Interest and Commitment.
Resolution
#09-51 (submitted earlier as #09-11, #09-12,
#09-20)
Approved
by the
Approved by the Chancellor: January 12, 2010 (link
to Chancellor’s
response)
Approved
by the Board of Trustees: February 26,
2010
Approved
by General Administration: July 12, 2010
Proposed
revisions to the ECU Faculty Manual, Appendix
D. Tenure and Promotion Policies and Procedures of ECU.
Resolution
#09-52
Approved
by the
Approved by the Chancellor: January 12, 2010
Curriculum
matters contained in the November
12, 2009, University Curriculum Committee minutes.
Revised
8-30-10