January 2006 - present
Resolution
#06-01
Approved by the
Approved by the Chancellor: February 6,
2006
Curriculum matters
contained in the minutes of the December 8,
2005, and January 12,
2006, University Curriculum Committee meetings.
Resolution #06-02
Approved by the
Approved by the Chancellor: February 6,
2006
New Academic
University Environment Committee.
Resolution #06-03
Approved by the
Approved by the Chancellor: February 6,
2006
Resolution
on Health Insurance as follows:
Whereas,
Whereas,
Whereas, an affordable and effective health plan
is one of the primary incentives for recruiting and retaining current faculty
and staff members; and
Whereas,
an affordable and effective health
plan should promote health and wellness for its members; and
Whereas, the
cost of health insurance coverage continues to increase without increasing
benefits for its members, thereby decreasing the affordability and dollar value
of this coverage; and
Whereas,
the existing system does not provide
incentives to East Carolina University faculty and staff members to better
utilize its regional medical resources (e.g., ECU Physicians) for their health
needs; and
Whereas,
158 East Carolina University faculty
and staff members have opted out of the university’s free coverage because of the current plan’s costly deductible and
limited coverage.
Therefore
Be It Resolved that, the
Therefore
Be It Further Resolved that the
Resolution #06-04
Approved by the
Approved by the Chancellor: February 6,
2006
Resolution
on Practical Measures to Reduce the Class Days Missed Due to Athletic
Competition as follows:
Whereas,
the Conference USA Mission states that the conference is to: (1) support the
primary education mission of member institutions and (2) protect and promote
the welfare of student-athletes. (p 129)
Whereas,
the Conference USA Guiding Principles state that the conference “places its
highest value upon high academic achievement. The student first, the
athlete second.”
Whereas,
Conference
Whereas,
the 2005 Conference USA Women’s Soccer Championship required the
Whereas,
the student athletes competing on the ECU men’s basketball missed an average of
14 class days due to CUSA games during the 2001 to 2004 seasons.
Whereas,
the student athletes competing on the ECU volleyball missed an average of 8
class days due to CUSA games during the 2001 to 2004 seasons.
Therefore,
Be It Resolved that the East Carolina
§
The timely completion of a study that applies standardized
measures to determine the extent of the problem across the conference.
§
Establishing specific policies resulting in a 25% reduction
in missed class days over a two-year period.
§
Eliminating scheduling of mid-week conference contests
whenever practical.
§
Creating conference tournament schedules that do not
conflict with the primary academic mission of the conference members.
Resolution
#06-05
Approved by the
Approved by the Chancellor: February 6,
2006
Revision
to the ECU Undergraduate Catalog,
Section 5. Academic Regulations, relating to Class Attendance and Participation
Regulations
Replace Section 5: Class
Attendance and Participation Regulations with the following:
“CLASS
ATTENDANCE AND PARTICIPATION REGULATIONS
Students are expected to
attend punctually all lecture and laboratory sessions and field experiences and
to participate in course assignments and activities as described in the course
syllabus. Absences are counted from the first class meeting, and, at the
discretion of the instructor, absences because of late registration may not be
automatically excused.
Each instructor shall
determine the class attendance policy for each of his or her courses, as long
as the instructor’s policy does not conflict with university policy as
described herein. The instructor’s
attendance policy, along with other course requirements, will be presented to
the class, preferably in writing, at the first class meeting. Faculty may
include class attendance as criteria in determining a student’s final grade in
the course. If class attendance is to
affect a student’s grade, then a written statement to that effect must be part
of the course syllabus.
Excused
absences should not lower a student’s course grade, provided that the student,
in a manner determined by the instructor, is able to make up the work that has
been missed and is maintaining satisfactory progress in the course. If a student anticipates that he or she may
miss more than 10% of class meeting time as a result of university-excused
absences, the student is required to discuss this matter with the instructor at
the beginning of the semester.
Instructors are expected to
honor valid University excuses for student absences and to provide reasonable
and equitable means for students to make up work missed as a result of those
absences. Student experiences that cannot be made up should be discussed at the
onset of the courses to ensure that continued enrollment is feasible while there
is still the opportunity to drop the course within the schedule change period.
Instructors may require that students provide reasonable advanced notice of a
university-excused absence, when possible. It is the student’s responsibility
to obtain verification of a university-excused absence by contacting the Office
of the Provost or his or her designee.
Requests for university-excused absences should be submitted, whenever
possible, to the Office of the Provost or his or her designee at least a week
prior to the scheduled absence. Requests
submitted after the fact will be disapproved unless circumstances made prior
approval impossible.
The death of an immediate
family member or student participation in religious holidays may be considered
an excused absence under university policy. Should such a circumstance occur,
and the faculty member desires verification, the student should contact the
Office of the Provost or his or her designee for a university-excused absence
and provide documentation of the particulars.
The Student Health Service
does not issue official written excuses for illness or injury except in the
case of a final examination when a grade of incomplete (I) is requested by the
student. Upon student request, however, the Student Health Service will confirm
that the student has received medical care.
The Office of the Provost
or his or her designee may authorize university excused absences for the
following activities:
1. Participation in authorized activities as an
official representative of the university (i.e., sporting events, delegate to
regional or national meetings or conferences, participation in and necessary
travel to and from university-sponsored performances);
2. Participation in other activities deemed by
the Office of the Provost or his or her designee to warrant an excused absence.
Any student who feels that he or she has been treated
unfairly concerning absences or has been misinformed by the faculty member
regarding that instructor’s absence policy shall have the right to appeal
through the appropriate Dean.”
Resolution #06-06
Approved by the
Approved by the Chancellor: March 1,
2006
Curriculum matters
contained in the University Curriculum Committee minutes of the
January 26,
2006, Committee meeting.
Resolution #06-07
Approved by the
Approved by the Chancellor: March 1,
2006
Move all teaching and research award material
submission deadlines to November 1 of each year
Board of
Governors Award for Excellence in Teaching
Revise the text under #2 to read:
“Nominated
faculty who wish to pursue the award must have their portfolios in the Center
for Faculty Development Office, Ragsdale 124, no later than 5 p.m. on December
1 November 1.”
Board of
Governors Distinguished Professor for Teaching
Revise the text under #3 to read:
“Nominated
faculty must have their portfolios in the Center for Faculty Development
Office, Ragsdale 124, no later than 5 p.m. on December 1 November 1.”
Max Ray
Joyner Award for Faculty Service Through Continuing Education
Revise the text under #3 to read:
“Nominated
faculty who wish to pursue the award shall submit the portfolio of all
evaluative materials to the December 1 November 1 of each year.”
University
Award and Robert L. Jones Award for Outstanding Teaching
Revise the text under #4 to read:
“Nominated
faculty who wish to pursue the award should submit the portfolio of all
evaluative materials to the December 1 November
1 of each year.”
Annual
Lifetime and Five-Year University Research/Creative Activity Awards
Revise the text Research
Procedures to read:
“The nominating letter, the
nominee's complete curriculum vitae, and three letters from outside referees
must be submitted to the Academic Awards Committee on or before December 1st
November 1of each year.”
Resolution #06-08
Approved by the
Approved by the Chancellor: March 1,
2006
Revised ECU Faculty Manual, Part XII. Personnel
Action Dossier.
Resolution #06-09
Approved by the
Approved by the Chancellor: March 1,
2006
New ECU Faculty Manual, Part XIII. Promotion and Tenure Timeline.
Resolution #06-10
Approved by the
Approved by the Chancellor: April 18,
2006
Spring
2006 Graduation Roster, including honors program graduates, subject to the
completion of degree requirements.
Resolution #06-11
Approved by the
Approved by the Chancellor: May 5, 2006
Approved by the Board of
Trustees: July 25, 2006
Revised ECU
Faculty Manual, Appendix C.
Personnel Policies and Procedures for the Faculty of ECU.
Resolution #06-12
Approved by the
Approved by the Chancellor: April 18,
2006
Curriculum matters contained in the February 9,
2006, and February 23,
2006, University Curriculum Committee minutes.
Resolution #06-13
Approved by the
Approved by the Chancellor: April 18,
2006
2007-2008
University Calendar.
Resolution #06-14
Approved by the
Approved by the Chancellor: April 18,
2006
Policy for making up missed
class days as follows:
Partial
missed days should not be made up. Entire missed days should be made up (in
keeping with the 750 minutes per credit hour requirement set by the UNC General
Administration)
Designated
make-up days for Fall Semester
Make-up
days should be used in the following order:
Reading
Days at the end of the semester; Tuesday of Fall Break; Monday of Fall Break;
Wednesday before Thanksgiving.
Designated make-up days for Spring Semester
Make-up
days should be used in the following order:
Reading
Days at the end of the semester; Good Friday.
If additional make-up days are needed, the Executive Council in conjunction
with the Calendar Committee will decide how to make them up.
Suggestions
on how to make up missed time
By
meeting at the usual class time on the designated make-up days (avoid giving
tests on these days) or by some activity relevant to the class (outside the
usual class time, but not necessarily on the designated make-up days, as
decided by the instructor following whatever procedures have been adopted by
the unit).
Resolution #06-15
Approved by the
Approved by the Chancellor: April 18, 2006
Approved by the Board of Trustees: May
5, 2006
Revised ECU Faculty Manual, Part VII. Section II.
Patent Procedures.
Resolution #06-16
Approved by the
Approved by the Chancellor: April 18,
2006
Revised College of
Business Unit Code of Operation and revised School of Art
and Design Unit Code of Operation
Resolution #06-17
Approved by the
Approved by the Chancellor: May 5, 2006
Addition
to the Undergraduate Catalog, Section 4: Academic Advisement, Progression, and
Support in order to clarify the policy that entering ECU with credit for 1100
& 1200 does not affect the requirement that students must complete 12 s.h.
of writing intensive classes in order to graduate from ECU.
The
new text would read as follows (additions underlined):
“Writing Intensive Requirement
Students enrolling at
Resolution #06-18
Approved by the
Approved by the Chancellor: May 5, 2006
Resolution #06-19
Approved by the
Approved by the Chancellor: May 5, 2006
Approved by the Board of Trustees: July 25, 2006
Approved by the Senior Vice President for Academic Affairs/General Counsel:
12-06
Approved by the President of UNC System: January 9,
2007
Resolution #06-20
Approved by the
Approved by the Chancellor: May 5, 2006
Resolution #06-21
Approved by the
Approved by the Chancellor: September 25, 2006
Separation
of the Department of Nutrition and Hospitality Management, within the College
of Human Ecology, into two departments, the Department of Hospitality Management
and the Department of Nutrition and Dietetics.
Resolution #06-22
Approved by the
Approved by the Chancellor: not applicable
Resolution #06-23
Approved by the
Approved by the Chancellor: not applicable
Resolution #06-24
Approved by the
Approved by the Chancellor: October 19, 2006
Curriculum matters
contained in the September 28,
2006, University Curriculum Committee minutes.
Resolution #06-25
Approved by the
Approved by the Chancellor: October 19, 2006
Resolution
on Crime Within Our Community and Neighborhoods as follows:
Whereas, faculty, staff, and students at ECU are an
essential part of the
Whereas, the faculty recognizes the importance of
safety and peace of mind not only for our ECU students, staff and faculty but
also for non-ECU affiliated Greenville residents, and
Whereas, there is growing concern and a sense of
alarm as reports of crimes and attacks against students are reported with
increasing frequency in local media, and
Whereas, a report of a crime allegedly committed
against an ECU faculty member has recently been made public, and
Whereas, we acknowledge and appreciate the efforts
of the Greenville City Police, the Pitt County Sheriff's Office and the ECU
Campus Police to prevent, deter and solve crime, and
Whereas, the
complexity of the issues demands that all local law
enforcement, city, and county government officials
join hands to help solve these problems.
Therefore Be It Resolved, that the Chancellor work
with the City of
Resolution #06-26
Approved by the
Approved by the Chancellor: not applicable
The
Chair of the Faculty will appoint an ad hoc committee of four to six faculty
members with expertise in graduate issues to review the Yardley Research Group
Report and issue a report on their findings to the
(Those
appointed were Professors Edson Justiniano (Physics), Martha Alligood
(Nursing), Dan Schisler (Business), Charles Coddington (Computer Science and
Technology), Nancy Zeller (Education) and Tom Huener (Music).)
Resolution #06-27
Approved by the
Approved by the Chancellor: December 13, 2006
Approval of the Fall 2006 Graduation Roster,
including honors program graduates, subject to completion of degree requirements.
Resolution #06-28
Approved by the
Approved by the Chancellor: December 13, 2006
The
Student Opinion of Instruction Survey (SOIS) for all courses will be changed to
an Internet-based survey delivered in a manner similar to the surveys currently
administered to students in Distance Education courses.
Resolution #06-29
Approved by the
Approved by the Chancellor: not applicable
Revised
Academic
Research/Creative Activity Grants Committee charge.
Resolution #06-30
Approved by the
Approved by the Chancellor: December 13, 2006
Curriculum
matters contained in the minutes of the October 12,
2006, and October 26,
2006, Committee meetings.
Resolution
#06-31
Approved by the
Approved by the Chancellor: December 15, 2006
Grant SECS 1000, offered by the Department of Political
Science, Social Science Foundation Credit.
Resolution #06-32
Approved by the
Approved by the Chancellor: not applicable
|
August 28, 2007 |
September 11, 2007 |
|
September 25, 2007 |
October 9, 2007 |
|
October 23, 2007 |
November 6, 2007 |
|
November 20, 2007 |
December 4, 2007 |
|
January 15, 2008 |
January 29, 2008 |
|
February 5, 2008 |
February 19, 2008 |
|
March 4, 2008 |
March 18, 2008 |
|
April 8, 2008 |
April 22, 2008 |
|
|
April 29, 2008 Organizational Meeting |
Resolution #06-33
Approved by the
Approved by the Chancellor: December 15, 2006
Curriculum matters
contained in the minutes of the November 9,
2006, Committee meeting.
Resolution #06-34
Approved by the
Approved by the Chancellor: not applicable
The
use of the Liaison Model as a regular part of the University Curriculum
Committee protocol, with the option to bring curriculum matters before the
committee without the involvement of a liaison.
Resolution #07-01
Approved by the
Approved by the Chancellor: March 1, 2007
Revised ECU
Faculty Manual, Part XII. Personnel Action Dossier.
Resolution #07-02
Approved by the
Approved by the Chancellor: March 13, 2007
Commendation for Catherine Rigsby, Past Chair of the
Faculty as follows:
WHEREAS,
Professor Catherine Rigsby served with honor as Chair of the Faculty for the
academic years of 2004-2005 and 2005-2006; and
WHEREAS,
Professor Catherine Rigsby has dedicated her time and much effort to activities
that benefit all faculty of East Caroling University, upholding the principles
of academic freedom and shared faculty governance; and
WHEREAS,
with Professor Catherine Rigsby’s oversight, revisions to at least 7 parts of
the Faculty Manual were successfully implemented and changes to at least ten
unit codes of operation were approved and implemented; and
WHEREAS,
Professor Catherine Rigsby helped to design and promoted the approval of more
than 9 significant changes to Appendices A, C, D, and L of the Faculty Manual;
and
WHEREAS,
Professor Catherine Rigsby assisted in gaining approval for more than 10 sets
of recommended curriculum changes across the institution; and
WHEREAS,
Professor Catherine Rigsby promoted and gained approval for revised General
Education Goals and Objectives; and
WHEREAS,
Professor Catherine Rigsby assisted in the approval of and implementation of
the Serious Illness and Disability Policy; and
WHEREAS,
Professor Catherine Rigsby was instrumental in the formation of the standing
Academic University Environment Committee that oversees issues of environmental
concerns for the entire campus community.
THEREFORE
BE IT RESOLVED that Professor Catherine Rigsby has served the faculty of
BE
IT FURTHER RESOLVED that the
BE
IT FURTHER RESOLVED that due to Professor Catherine Rigsby’s hard and work
dedication to the University, faculty at
BE
IT FURTHER RESOLVED that the
Resolution #07-03
Approved by the
Approved by the Chancellor: October 25, 2007 with
following amendment:
The effective
implementation date for the use of the “+/-“ grading system will be Fall
2012. All students will move to the new
grading system at that time.
Revisions to the ECU
Undergraduate Catalog, Section 5. Academic Regulations, relating to Grade
Points and Grade Point Average, Grade Replacement Policy, Warning and
Probation, and Special Readmission
(Forgiveness) Policy.
1. Propose
to replace the current text in the Undergraduate Catalog to read as follows: (Additions are noted in bold print and
deletions are noted in strikethrough.)
“GRADE
POINTS AND GRADE POINT AVERAGE
A grade (quality) point system based
on all hours attempted at
The following grade symbols are currently in use for
undergraduate courses:
|
Grade |
Meaning
|
|
A |
|
|
A- |
|
|
B+ |
|
|
B |
|
|
B- |
|
|
C+ |
|
|
C |
|
|
C- |
|
|
D+ |
|
|
D |
|
|
D- |
|
|
F |
Failure - achievement does not justify credit for course |
|
I |
Incomplete
(granted for deficiency in quantity, not quality, of work) |
|
N |
Audited |
Grade
points for a course are computed by multiplying the number of semester-hour
credits by the numerical values assigned to the letter grade received.
Numerical values for letter grades are as follows:
|
Letter
Grade |
Numerical
Value |
|
|
|
|
A |
4.0 |
|
A- |
3.7 |
|
B+ |
3.3 |
|
B |
3.0 |
|
B- |
2.7 |
|
C+ |
2.3 |
|
C |
2.0 |
|
C- |
1.7 |
|
D+ |
1.3 |
|
D |
1.0 |
|
D- |
0.7 |
|
F |
0* |
*Although
no grade points are given for a grade of F, the hours attempted are recorded
for each attempt of a given course. (See Grade Replacement Policy, below.) The GPA is then obtained by dividing the
total number of grade points earned by the total number of semester hour credits hours attempted.”
The following grade symbols are currently in use for
all undergraduate courses: A-excellent, B-good, C-average, D-barely passed,
F-failed (Course must be repeated to secure credit.), I-incomplete, N-audited.
A grade of I is given for a deficiency in quantity, not quality, of work. Grade
points are computed by multiplying the number of semester-hour credits by four
for courses in which a grade of A is earned, by three for a grade of B, by two
for a grade of C, by one for a grade of D. No grade points are given for a
grade of F, but hours attempted are recorded for each attempt of a given
course. (See Grade Replacement Policy, below.) The GPA is obtained by dividing
the total number of grade points earned by the total number of semester hours
attempted.
2. Propose to replace the current text in the
Undergraduate Catalog to read as follows: (Additions are noted in bold print
and deletions are noted in strikethrough.)
“GRADE
REPLACEMENT POLICY
A student
is permitted to use the Grade Replacement Policy a maximum of three times for
courses below 3000 in which he or she has earned a grade of C-, D+, D,
D-, or F.
For
example, a student may replace a grade in three different courses or may replace
a single course grade a maximum of three times or a combination thereof not to
exceed the limits of the policy. Approval to use the policy will not be given
if a student wishes to repeat a course after he or she has successfully
completed an advanced course covering the same or similar material, for
example, a course in the same academic discipline for which the repeated course
is a prerequisite.
To
replace a grade, the student should request a grade replacement on the grade
replacement form, register for the course during the registration period, and
submit the form to the Office of the Registrar.
For
the student to implement the policy, the form should be submitted no later than
the last day of classes of the semester in which the student retakes the
course. Although the original grade will not be used in determining the GPA of
the student, the original grade will remain on the student’s permanent academic
record and will be included in the calculation for consideration for honors.
The
replacement grade, or last grade, stands. Students receiving an F on the
replacement grade must repeat the course if credit is required for graduation. In the event that the original grade was a
D+, D, or D-, no additional credit hours will be awarded. In the event
that the original grade was a D, no additional credit hours will be awarded.”
3. Propose to replace the current text in
the Undergraduate Catalog to read as follows:(Addition is noted in bold print and deletion is noted in strikethrough.)
“WARNING
AND PROBATION
A
student will be placed on academic warning if his or her cumulative GPA is less
than 2.0 2.00 but meets the minimum GPA required for his
or her retention period. A student will be placed on academic probation if he
or she does not meet the current academic eligibility standards. Students on
probation are required to meet with their advisor and attend an academic review
session conducted by the Academic Advising and
4. Propose to replace the current text in the
Undergraduate Catalog to read as follows:(Addition is noted in bold print and deletion is noted in strikethrough.)
“Special Readmission (Forgiveness) Policy
Students
who have been enrolled at another college or university since their last
enrollment at
Subsequent
GPAs of students readmitted under this policy will be computed without
inclusion of previous course work in which a grade below C C- was received; credit toward
graduation will not be allowed for such course work. However, this work will be
included in calculations for consideration for degrees with distinction.
A
student may be readmitted under the Forgiveness Policy only one time. Those
readmitted under this policy are on academic probation for the first 19 s.h. of
attempted course work. At the end of the term in which the nineteenth semester
hour is attempted, a minimum cumulative C average must have been earned at
Resolution #07-04
Approved by the
Rejected by the Chancellor: October
22, 2008 (link to response)
Revisions to the ECU Faculty Manual, Part VI.I.J. Salary
Policies.
(Additions are noted in bold print
and deletions are noted in strikethrough.)
J. Salary Policies
1.
General Information
Faculty
annual salaries are paid semimonthly. New employees receive the first check
on the last work day of September. Checks
are distributed to each department by special messenger in the morning on the
15th. and last day of each calendar month. When the 15th or last day of a month falls on
a nonwork day for the business office, pay
distribution of checks will be made on the last work day prior to that
day. Arrangements may also be made
with the payroll office to have checks deposited in a local bank to the
faculty’s account. Salaries for summer term teaching are paid at after the close of each term. Faculty
are responsible for providing the Human Resources office with up-to-date tax
withholding information.
Federal income
tax is withheld on the basis of information furnished to the payroll office on
US Treasury Department Form W-4. It is
the responsibility of the employee to furnish the payroll office with a revised
Form W-4 if the number of withholding exemptions is changed due to deaths,
births, or other reasons. Since
withholding exemptions are applied to the regular salary of the individual, the
withholding tax on supplemental salaries for summer term, extension teaching,
etc., must be calculated without benefit of exemptions. In January of each year, each employee will
receive from the payroll office receipts, US Treasury Department Form W-2 and
NC Department of Revenue Form NC-2 for income taxes withheld for the previous
calendar year.
State income tax is withheld
on the basis of information furnished to the payroll office on North Carolina
Department of Revenue Form NC-4. It is
the responsibility of the employee to furnish the payroll office with a revised
Form NC-4 if the number of withholding exemptions is changed due to deaths,
birth, or other reasons. If supplemental
wages such as bonuses, commissions, or overtime pay are paid at the same time
as regular wages, the income tax to be withheld is determined as if the
aggregate of the supplemental and regular wages were in a single wage payment
for the regular payroll period.
2.
Supplemental Pay
The UNC Board of Governors
has implemented a supplemental pay policy (UNC
Policy # 300.2.13). Supplemental pay is not a bonus for
performance.
For a
full-time member of the faculty, the salary approved by the Chancellor is the
full compensation to be expected during the period of employment, regardless of
the funding source. The period of employment is as stated in the individual
contract and includes all formal holidays and interludes during which no
classes are scheduled during the contract period. No additional payments may be
made for university duties that are generally related to the position to which
the individual is appointed.
Supplemental pay
is not provided for service on university committees.
Criteria for
Supplemental Pay: Except as allowed by this Policy, total compensation paid
cannot exceed the salary amount authorized for the appointment period. Pursuant
to the approval process outlined below, requests for supplemental pay must be
reviewed and approved by the appropriate vice chancellor prior to the faculty member commencing the activity that will
generate the additional compensation.
● Total Compensation: A faculty member’s total annual salary
compensation from all university sources (including overloads, summer school, one-time
payments, distance learning, etc.) may not exceed 4/3 or 133 1/3% of the annual
nine-month base salary or 100% for a twelve-month employee during the
twelve-month contract period. For nine-month faculty, the period begins with
the start of fall term and ends the day before the start of the next fall term.
For twelve-month faculty, the period starts July 1 and ends June 30.
Variable
supplements awarded as part of the Clinical Faculty Compensation Plan are
excluded from the calculation of total annual salary compensation in the
determination of the above amounts.
● Less Than Full-time Employees: Upon appropriate approvals, faculty
with appointments of less than full-time during an academic year or fiscal year
can increase their commitment up to full-time with additional compensation.
However, in no event may the effort of a faculty member exceed full-time
commitment unless specifically approved in advance by the appropriate vice
chancellor; additional compensation may not exceed full-time equivalency.
● Research/Creative Activity: Normally, sponsored program activity
occurring during the regular academic year does not constitute extraordinary or
exceptional effort that qualifies for consideration of supplemental salary
payment. It is expected that such other proposed duties or tasks may require
reduction in other planned responsibilities of the faculty. For example,
arrangements may be made for reassigned time or research contract “buyouts” if
faculty members are to conduct sponsored program activities during the regular
academic year. Exceptions should be coordinated with the faculty member’s vice
chancellor and the Vice Chancellor for Research & Graduate Studies.
● Overloads: Overloads should be limited.
Compensation for overloads will be computed based on the annual nine-month
salary rate.
Full-time faculty members
may teach courses in distance education programs as a part of their regular
load. However, if instead they teach such courses on an overload basis, they
shall be limited to no more than one additional course per semester in addition
to their regular full-time, on-campus teaching load (UNC
Policy # 400.1.1.1[R] G.4.c). Prior to requesting overload
compensation, units must ensure that overloads are necessary and should reduce
assignments for non-instructional purposes if at all possible.
● Summer Compensation: No overloads will be permitted during summer
sessions. Regardless of the salary source, total compensation received during
the summer may not exceed three-ninths of the previous year’s nine-month annual
salary base rate.
● Work for ECU outside the Home Unit: Prior approval from all involved
administrative levels is required to teach or perform other duties outside the
faculty member’s home unit.
·
Special or Temporary Administrative Assignments: Each special or temporary administrative
assignment should be reviewed and approved annually by the appropriate vice
chancellor.
● External Professional Activities for Pay: In
accordance with the UNC Board of Governors’ policy on Conflicts of Interest and
Commitment Affecting Faculty and Non-Faculty EPA Employees (UNC
Policy # 300.2.2), sometimes faculty may engage in compensated
activities that are not a part of University employment. The policies covering
Faculty and Professional Staff income derived from external activities for pay
are governed by Part VI section V of the Faculty Manual. Individuals are
expected to comply with these policies that include seeking administrative
permission prior to the commencement of the activity and the filing of annual
conflict of interest statements at the end of the academic year. The External Professional Activities for Pay
forms are available at UNC
Policy #300.2.2.1[R].
·
Approval Request Process: Requests for additional compensation must be
approved in writing prior to the time the faculty member is to begin performing
the additional duties.
The following steps must be
completed and documented before supplemental pay can be authorized:
a. The faculty member must submit a written
request stating the justification for supplemental pay in advance of the start
of the special assignment. The statement must clearly identify the activities
covered, the relationship of the activities to the employee’s regularly
assigned job responsibilities, the expected duration, and the basis for
determining the one-time or periodic supplemental payment.
b. The
written request must be approved by the faculty member’s immediate supervisor
and then by the department head/chair. If the request is for not more than 4/3
or 133 1/3% of the annual nine-month base salary, the department head/chair's
approval is sufficient.
c. If the request is for more than 4/3 or 133 1/3 % of the annual
nine-month base salary or for any employee on a 12-month contract, it must be
forwarded to each of the next highest administrators until it reaches the
appropriate vice chancellor.
d. If
approved by the appropriate vice chancellor, the request must be forwarded to
EPA Personnel Administration in the Department of Human Resources for final
review and processing.
e. Documentation
of supplemental compensation payments must be retained in the faculty member’s
personnel file as maintained by the approving vice chancellor.
f. Exceptions
to this policy must be approved by the faculty member's immediate supervisor,
each of the next highest administrators, and the appropriate vice chancellor in advance.”
For a full-time member of the faculty or EPA professional staff,
the salary approved by the Board of Governors is the full compensation to be
expected during the period of employment. No additional payments may be made
for university duties that are generally related to the position to which the
individual is appointed. The period of appointment includes all formal holidays
and interludes during which no classes are scheduled.
Regardless of the salary source, total compensation paid during the
period of appointment cannot exceed the salary amount authorized in the current
academic salary increase document, except for extraordinary situations that
must be approved in advance by the appropriate vice chancellor
Total
Compensation: An individual’s total annual salary compensation from all
university sources may not exceed 133% of the annual nine-month base salary or
100% for a twelve-month employee during the twelve-month contract period
without prior authorization from the appropriate vice chancellor.Bonus amounts
awarded to EPA or CSS employees as part of the Clinical Faculty Compensation
Plan or Management Flexibility Act are not be included in the calculation of
total annual salary compensation in the determination of the above amounts.
Less
Than Full-time Employees: Upon appropriate approvals, individuals with
appointments of less than full-time during an academic year or fiscal year can
increase their commitment up to full-time with additional compensation.
However, in no event may the effort of an individual exceed full-time commitment
unless specifically approved in advance; additional compensation must be
proportional to the base salary rate and not exceed full-time equivalency
unless specifically approved in advance.
Research/Creative
Activity: It is expected that such other proposed duties or tasks may require
reduction in other planned responsibilities of the faculty or professional
staff member. For example, arrangements may be made for reassigned time or
research contract “buyouts” if faculty members are to conduct sponsored program
activities during the regular academic year. Sponsored program activity does
not normally constitute extraordinary or exceptional projects for consideration
for supplemental payment.
Overloads: Effective August 1, 2002,
overload stipendsfor any purpose should normally be limited to one per academic
year and onlyafter the appropriate dean has granted prior approval and notified
theirappropriate vice chancellor. Pay rates for non-distance education
overloads willbe equated to the annual nine-month salary rate; i.e., pay per
credit hour foroverloads may not exceed the per credit hour nine-month rate
based on a twelvecredit hour per semester full-time basis.
As per Administrative Memorandum 407, a
second overload stipend for distance education purposes may be granted during
an academic year, but only after prior approval from the appropriate vice
chancellor. Units must ensure that overloads are necessary and should reduce
reassignments for non-instructional purposes if at all possible prior to authorizing
an overload stipend. It is preferable that overloads be kept to a minimum and
be granted no more than once per academic year. Pay rates for distance
education overloads may not exceed the published rates for summer school.
Summer
Overloads: No overloads will be permitted during summer school sessions except
in extraordinary circumstances and with prior approval. Compensation from any
and all salary sources for summer employment may be arranged not to exceed
three-ninths of the previous year’s nine-month annual salary base rate. The pay rate from summer school funds and
distance education summer school courses will be based on a percentage of the
nine-month rate up to a published annual maximum per session. The specific rates may be obtained through
the office of the Provost.
Work
for ECU Outside the Home Unit: Prior approval to teach or perform other duties
outside the faculty member’s home unit is required from all involved
administrative levels.
Salary Conversion Rate for Faculty Holding
Twelve-month Appointments: The salary of a faculty member holding a
twelve-month appointment will be converted back to a nine-month faculty salary
at the rate of 9/11ths of his/her twelve-month base salary. Exceptions to this
pattern may occur based on individual based negotiations depending on the level
of the position, experience, and other factors. The approval of the Chancellor
is required for such conversions to occur.
ExternalActivitiesfor Pay: The policies covering Faculty and Professional
Staff incomederivedfrom external activities for pay are governed by Part
VI.oftheECU FacultyManual. Individuals are expected to comply with
thesepolicies that includeseeking prior administrative permission to
thecommencement of the activity andthe filing of annual conflict of
intereststatements at the end of the academicyear. The External Activities for
Payforms and the Conflict of Interest Formsare availableatwww.aa.ecmedu/forms.(
Resolution #07-05
Approved by the
Approved by the Chancellor: March 13, 2007
Revised College of Health and
Human Performance Unit Code of Operation and
Department of
Geology Unit Code of Operation.
Resolution #07-06
Approved by the
Approved by the Chancellor: March 13, 2007
Curriculum matters contained
in the minutes of the December
14, 2006, January
11, 2007, January
25, 2007, and February
8, 2007, University
Curriculum Committee meetings.
Resolution #07-07
Approved by the
Approved by the Chancellor: March 13, 2007
Revisions to the ECU Faculty Manual, Part
XIII. Promotion and Tenure Timeline.
Resolution #07-08
Approved by the
Approved by the Chancellor: April 24, 2007
Approved by the Board of Trustees: May 2007
Spring 2007 Graduation Roster, including honors
program graduates, subject to the completion of degree requirements.
Resolution #07-09
Approved by the
Approved by the Chancellor: April 24, 2007
Summer 2008 – Spring 2009 University
Calendars.
Resolution #07-10
Approved by the
Approved by the Chancellor: April 24, 2007
Revised
Resolution #07-11
Approved by the
Approved by the Chancellor: April 24, 2007
Curriculum matters contained in the minutes of the
February 22, 2007, and March 8, 2007 meetings of the University
Curriculum Committee.
Resolution #07-12
Approved by the
Approved by the Chancellor: April 24, 2007
Resolution commending the ECU Women’s Basketball Team
that read as follows:
WHEREAS, the East Carolina University
women’s basketball team won the Conference-USA tournament with an impressive
79-70 victory over Rice University after having been behind by as many as
twelve points in the second half; and
WHEREAS, the East Carolina University Lady Pirates advanced
to compete in the NCAA postseason tournament for the first time in twenty-five
years; and
WHEREAS, the tournament championship featured the young
women of this basketball team and their dedicated coaches winning three games
in three days, including a very hard fought game on Saturday evening against a
second-seeded University of Alabama-Birmingham team that had earlier in the
season defeated ECU in Greenville and then danced on the Pirate logo; and
WHEREAS, since that February 1st
loss to UAB the Lady Pirates did not lose another game, compiling a ten game
winning streak that included a win over Conference USA regular season champion
Tulane University at Minges Coliseum on February 18 by a 76-68 score; and
WHEREAS, that February win streak
led the Lady Pirates to a third place finish in Conference USA regular season
competition, in spite of a very tough early season schedule that saw them
lose four of their first five games; and
WHEREAS, due to that very difficult early season schedule, and
losses to a number of teams with long records of success in women's basketball,
the youthful Lady Pirates faced what could have been a very demoralizing
situation; and
WHEREAS, at several points during the season, once during
the December holidays and again after the February 1st loss to UAB which
brought their record to 9 wins and 13 losses, this team experienced moments of
frustration and disappointment that would have effectively ended the season for
many teams of comparable age and experience; and
WHEREAS, even with their impressive seven game winning streak to finish the regular season, the Lady
Pirates entered the Conference USA tournament on March 1st, knowing
they would have to win the tournament in order to make it into the NCAA
tournament; and
WHEREAS, fully realizing what those
pressures meant, and how long it had been since an ECU team had played in the
NCAA tournament, the players and coaches of this sophomore-dominated team
trusted in one another and in their common goal, and for seventy–two hours and
through three grueling games performed in a manner that made the citizens of
Greenville and Pirates everywhere proud of them and of this university.
THEREFORE, BE
IT RESOLVED, That Head Coach Sharon Baldwin-Tener, Assistant Coaches Chrissy Roberts,
Melissa Kolbe, and Samantha Young, and Director of Basketball Operations Bett
Shelby, plus all the players, managers, and trainers of the Lady Pirates
basketball team, be extended the heartfelt thanks and congratulations of this
BE IT FURTHER
RESOLVED, that
this
Resolution #07-13
Approved by the
Approved by the Chancellor: June 4, 2007
Policy on Disruptive Academic Behavior as follows:
Disruptive academic behavior is any behavior likely
to substantially or repeatedly interfere with the normal conduct of
instructional activities, including meetings with instructors outside of class.
Examples of such behavior include, but are not limited to, making loud or
distracting noises; using cell phones and other electronic devices without
prior approval; repeatedly speaking without being recognized; frequently
arriving late to class; and making threats or personal insults. A verbal
expression of a disagreement with the instructor or other students on an
academic subject matter discussed within the course, during times when the
instructor permits discussion, is not in itself disruptive academic behavior.
The course instructor has original purview over
his/her class and may deny a student who is unduly disruptive the right to
attend the class. A student who does not follow reasonable standards of
academic decorum should receive a private verbal warning from the faculty
member. The instructor should describe the behavior of concern to the student,
explain that it is inappropriate, and ask the student to stop the behavior. If
the behavior continues, the instructor should give the student a written
warning indicating that the student will be removed from the course if the
behavior does not cease. If the behavior persists, the instructor should
discuss the situation with his/her department chair. If it is decided to remove
the student from the course then the instructor should schedule a meeting with
his/her department chair and the student to inform the student that s/he is
being removed from the course. This decision must be communicated in writing to
the student with a copy promptly forwarded to the Office of Student Rights and
Responsibilities. The department chair must promptly communicate the decision
in writing to the Office of the Registrar so that the student’s schedule will
be adjusted accordingly.
If the behavior is threatening in nature or is likely
to result in immediate harm, the faculty member should contact the East
Carolina University Police Department for assistance.
The student may appeal the decision of the instructor
and department chair to the academic dean of the college in which the course is
located. The appeal must be received by the dean, in writing, within three
working days of the date of the decision to remove the student from the course.
The dean or dean’s designee will review the appeal and the documentation, will
discuss the appeal with the faculty member and, after discussion with the
student and instructor, can affirm, reverse or modify the decision made by the
instructor and department chair. The student, instructor and department chair
will be notified of the appeal decision no later than three working days after
receiving the appeal. The dean will provide written notification of the appeal
decision to the Office of Student Rights and Responsibilities, and also, if the
original decision is overturned, to the Registrar’s Office. If the decision is
made that the student is to return to the course then the student will be
allowed to immediately return to the classroom without academic penalty and the
chair will work with the student and instructor to facilitate the completion of
any missed work. The dean’s decision is final.
This policy does not restrict the instructor’s
prerogative to ask a disruptive student to leave an individual class session
where appropriate or to refer the student to the Office of Student Rights and
Responsibilities for violation of the Student Code of Conduct.
(Once approved, this new policy will be added to the ECU Faculty Manual, Part V. Academic
Information, Section I.Y.)
Resolution #07-14
Approved by the
Approved by the Chancellor: June 4, 2007
Addition
of Policy on Disruptive Academic Behavior to the official undergraduate
catalog, Section 5. Academic Regulations, immediately after the “Class
Attendance and Participation Regulations” subsection. to read as follows:
“Policy on Disruptive
Academic Behavior
Resolution #07-15
Approved by the
Approved by the Chancellor: June 4, 2007
“8) Fully
retired faculty may request a free B parking permit and may also park in spaces
designated "Retired Faculty."
Faculty in phased retirement and retired faculty who are re-employed by the
university may request a free B parking permit and may upgrade the B permit to
an A permit (by paying the price difference between an A and a B permit) while
bypassing the wait-list, but may not park in spaces designated "Retired
Faculty.”
Resolution #07-16
Approved by the
Approved by the Chancellor: June 4, 2007
Curriculum matters contained in the minutes of the April 12,
2007, University Curriculum Committee meeting.
Resolution #07-17
Approved by the
Approved by the Chancellor: not applicable
Commendation for Professor
Henry Ferrell as follows:
Whereas, Professor Henry Ferrell served with
distinction as a Faculty Senator for 10 years; and
Whereas,
Professor Henry Ferrell served two
terms representing ECU on the UNC Faculty Assembly; and
Whereas, Professor Henry Ferrell has invested his
time and much effort to activities that benefit all faculty at East Carolina
University, possessing an outstanding record of service on
Whereas, Professor Henry Ferrell has served with
dedication as University Historian, ably documenting the history of the
institution and its many contributions to Eastern North Carolina in his two
studies, No Time for Ivy: East Carolina
University 1907-2007 and Promises
Kept: East Carolina University, 1980-2007.
Therefore
Be It Resolved, that Professor Henry Ferrell has served the faculty of
Be
It Further Resolved, that the
Resolution #07-18
Approved by the
Approved by the Chancellor: not applicable
Request
report from Major Frank Knight and others about proposed physical improvements
being added throughout campus over the summer to aid in campus safety.
Resolution #07-19
Approved by the
Approved by the Chancellor: October 10, 2007
Change the
Resolution #07-20
Approved by the
Approved by the Chancellor: October 10, 2007
Resolution #07-21
Approved by the
Approved by the Chancellor: November 27, 2007
(excerpt from Chancellor’s 11-27-07
letter: “While I will forward Resolution 07-21 to the Board of Governors for
their consideration, I believe that no further action is required at this time
because new, compromise language has recently emerged from meetings between the
General Administration and the Faculty Assembly.”)
Whereas, academic freedom and tenure are core values
of the American academic system and thus are of significant concern to faculty;
and
Whereas, the UNC system, as the oldest public university in the nation, has
been and should continue to be a leader in best practices in academic; and
Whereas, the UNC Faculty Assembly has pointed out significant problems with key
aspects of the revisions proposed by the “Code 603/604 Committee” (as of July
17, 2007), particularly those relating to institutional guarantees of tenure,
grounds for discharge, utilization of post tenure review for discharge, and
rights of “special faculty”; and
Whereas, the UNC Faculty Assembly has noted that there are areas in which the
language of the proposed changes needs to be clarified in order to avoid
possible future confusion and has developed alternative language to address its
concerns with the “Code 603/604 Committee” proposal; and
Whereas, it is the view of both the UNC Faculty Assembly and the ECU faculty
that the Code Review Committee’s work exceeded its charge insofar as it
included recommendations regarding post-tenure review processes that are
inconsistent with policies reviewed and supported by the Assembly in late
Spring 2007, as reported to the Board of Governors Committee on Personnel and
Tenure in June 2007; and
Whereas, the UNC Faculty Assembly has sought additional review from faculty
from the constituent UNC campuses.
Therefore Be It Resolved, that the ECU faculty
affirms its support for UNC Faculty Assembly’s criticisms of the changes
proposed by the “Code 603/604 Committee” in its July 2007 draft.
Be It Further Resolved, that the ECU faculty requests
that submittal of the “Code 603/604 Committee” recommendations be deferred so
that appropriate
Resolution
#07-22
Approved
by the
Approved
by the Chancellor: not aplicable
Revisions to the UNC Faculty Assembly Charter to read
as follows:
1.
Representation in
the Assembly shall be apportioned among the constituent institutions of The
University of North Carolina with regard to the number of full-time faculty and
professional staff members in the service of each institution. Each institution
shall selected the number of delegates based on the percent that their
full-time faculty comprise of the full system-wide faculty according to the
following cut-offs: <2%, two (2) delegates; >2 and <5%, three (3)
delegates; >5% and <10%, four (4) delegates; and >10%, five (5)
delegates. At any time that the number of full-time faculty and professional
staff members of an institution changes as to entitle it to a larger or smaller
number of delegates under the foregoing formula, the number of its delegates
forthwith shall be changed accordingly. An exception to this will be made at
the time of change to the charter (spring ‘07 date) such that no institution
will decrease its number of delegates in the year of the change to the
formula. Every delegate to the Assembly
shall be a full-time faculty or professional staff member of the institution he
seeks to represent. The manner of selection of delegates shall be determined by
the faculties of the respective institutions consistent with their
institutional practices. It is highly recommended, however, that one of the
delegates from each institution be the Chair of the faculty senate (faculty council)
for that institution. Terms and rotation of delegates shall be specified in the
bylaws.
2.
The Assembly
shall have a Chair and other such officers, who shall be chosen in such manner
and for such terms, as the Assembly may provide its bylaws.
3.
Each institutional
delegation to the Assembly shall make available to the faculty of its
institution the official minutes of the proceedings of the Assembly, together
with the written report of the delegation.
Resolution
#07-23
Approved
by the
Approved
by the Chancellor: November 27, 2007
Request
for discontinuance of the Early Childhood Certificate Program in the Department
of Child Development and Family Relations,
Resolution
#07-24
Approved
by the
Approved
by the Chancellor: November 27, 2007
(excerpt from Chancellor’s 11-27-07 letter: “This will be
addressed by the Board of Trustees, as they reported early in this academic
year. This is a personnel matter and, as such, the Board has authority over
it.”)
The
Report on faculty input to the Chancellor
and his/her representatives in the evaluation of administrators
1. Introduction
The
The
evaluation of ECU’s administrators is the responsibility of the Board of
Trustees, the Chancellor, or his/her representatives. In the evaluation of the
academic officers, the input of the faculty is of primary consideration,
although input from a variety of other groups is also necessary and must be
received. In the evaluation of the Chancellor, the views of constituencies
other than the faculty are as important as those of the faculty.
The
procedures described in this policy are designed to serve the following
purposes:
·
to
enable the faculty to provide input to academic administrators charged by the
Board of Trustees or the Chancellor to conduct administrator evaluations;
·
to
provide information to administrators for the purpose of self-evaluation and improvement of
performance;
2.
Criteria to be used by members of the faculty in providing input in the
administrative evaluation process, where applicable.
a. Leadership - Promotes high standards in the
areas of teaching, research/creative activity, and service; communicates
priorities, standards, and administrative procedures effectively; articulates a
vision for the future; communicates ideas in a clear and timely fashion to
faculty, staff, and other University administrators; demonstrates listening
skills; provides national and statewide visibility and recognition for the
constituency; contributes to the leadership of the University and effectively
advocates for all relevant constituencies.
b. Shared Governance – Supports the principles of shared
governance; adheres to the policies of the ECU
Faculty Manual and other established governance documents.
c. Planning - Works effectively with faculty and staff in
identifying appropriate short-term and long-term goals, in setting priorities,
and in focusing resources across all constituencies.
d. Administration and Management - Oversees
the recruitment and appointment of highly qualified faculty and staff; provides
support for the successful recruitment and retention of administrators, faculty
and staff; manages the administrative office effectively; seeks input and
accepts responsibility for decisions; provides for effective budget management;
works effectively with other administrative officers; makes decisions in a
timely fashion.
e. Diversity - Encourages diversity and
implements mechanisms for attracting and retaining underrepresented groups; is
responsive to cultural, ethnic, and gender diversity; demonstrates and
encourages respect for all persons in the constituency and the University.
f. Teaching – Supports and fosters a climate
that promotes excellence in teaching.
g. Research/Creative Activity – Supports and
fosters a climate that promotes excellence in research/creative activities.
h. Patient Care – Supports and fosters a
climate that promotes an excellence in patient care.
i. Service – Participates and encourages
service activities related to the fulfillment of the University’s mission.
j. Development - Within the context of the
administrative office, works to identify and pursue philanthropic support for
the constituency; develops public and constituency support for the University.
k. Personnel Development - Supports and
defends academic freedom; provides guidance, support and resources for faculty
and staff development, particularly in promotion, tenure and evaluation;
demonstrates equitable judgment and action.
l. Assessment - Effectively evaluates or
assesses the units under his/her administration, acknowledges areas of
excellence, and recommends areas where improvement is needed.
3.
Timeframe
The
reviewing officer shall inform the constituent faculty of the need for a Review
committee at least 5 months prior to the faculty vote on the effectiveness of
the administrator. The committee will present its final report to the reviewing
officer before the vote occurs. In accordance with part F of Appendix L, the
faculty vote on the effectiveness of the administrator shall occur by the end
of March.
4.
Appointment of faculty representation to a Review Committee for Administrator
Evaluations
The
Faculty
involvement in the review of administrators shall be initiated by the
administrator charged by the Board of Trustees, the Chancellor, or his/her
representatives to conduct the review (hereafter to be named the reviewing
officer). The review of the Chancellor
shall be initiated by the Board of Trustees. In September, the reviewing
officer will notify the Chair of the Faculty to begin the faculty portion of
the review process.
To be
eligible to serve on a Review Committee, a faculty member must meet the
definition of voting faculty as noted above in Section A of this appendix.
For
the evaluation of the Chancellor, the faculty members of the Review Committee
will be selected in the following way:
a.
The Committee on Committees, in consultation with the reviewing officer,
will provide a slate of candidates for the Review Committee.
b. The
For
the evaluation of the Provost/Vice Chancellor for Academic Affairs and Student
Affairs, Vice Chancellor for Health Sciences and Vice Chancellor for Research
and Graduate Studies, seven faculty members of the Review Committee will be selected
in the following way:
For
the review of Deans, Associate Deans, Directors of Academic Library Services
and the Health Sciences Library, the faculty members of the Review Committee
will be selected in the following way:
a. The officer will designate a committee of at
least 3 persons and no more than 7.
b. At least two-thirds of this committee will be
voting faculty members belonging to the entire constituency of the office whose
administrator is under review, appointed by the Chair of the Faculty in
consultation with the constituency and the reviewing officer, and voting at a
meeting called for that purpose by the reviewing officer.
c. The remainder of the committee (no more than
one-third) will be chosen from other constituencies in a manner designated by
the reviewing officer.
For
the review of Chairs and Directors of Professional Schools, Centers, and
Institutes with academic programs, the faculty members of the Review Committee
will be selected in the following way:
a. The officer will designate a committee of at
least 3 persons and no more than 7.
b. At least two-thirds of this committee will be
voting faculty members belonging to the entire constituency of the office whose
administrator is under review, elected by secret ballot by a majority of the
voting faculty members of that constituency present, and voting at a meeting
called for that purpose by the reviewing
officer.
c. The remainder of the committee (no more than
one-third) will be chosen from other constituencies in a manner designated by the reviewing officer.
The
reviewing officer may request that the officer under review suggest potential
members of the Review Committee. Administrators should not be appointed to
Review Committees when they are themselves undergoing review.
6.
Procedures
The
Review Committee is responsible for conducting it’s evaluation in accordance
with the criteria established in Section 2. Criteria to be used by members of
the faculty in providing input in the administrative evaluation process. The
Review Committee is also responsible for the following procedural aspects of
the review:
a. Meet with the
reviewing officer to whom it reports to receive advice regarding specific areas
for review and persons to consult, and to determine a proper timeline for the
review to assure that the faculty evaluation material is ready in time to be
included in the entire evaluation document.
b. Meet with the
officer under review. At this time, the
officer under review will submit the administrative performance portfolio
(attachment), and may also suggest additional persons to consult. There should
be no bar to further oral or written communication after this meeting.
c. The committee may
gather other information as suggested by the reviewing officer, the officer
under review or at its own discretion; including, if appropriate, reviews by
professionals outside the constituency regarding the performance of the officer
under review in representing the officer’s unit externally.
d. The committee
will determine a method of operation that allows maximum participation in a consistent
way. The committee will submit that method to the entire constituent faculty as
a public document. This document should:
i. State clearly how
the review information will be sought.
ii. Specify the
timeframe for written or oral evaluations of the performance of the officer
under review by faculty.
iii. Specify procedures to address confidentiality in
information supplied to the committee and to allow for anonymous input to the
committee.
iv. Identify persons or
groups with whom the committee wishes to speak.
v. Indicate openness
to meetings with reasonable time limits with any individual or group that seeks
access.
7.
Review Reporting
Before
the final faculty report is given to the reviewing officer, a draft of the
report will be given to the administrator under review. It is appropriate to
invite the administrator under review for an informal discussion of the
findings. He or she shall be invited to prepare a written response. If he or
she should choose to do so then any such response should be included with the
final written report.
The
Review Committee shall present a written report to the reviewing officer.
For
Deans, Directors of Academic Centers and Institutes, and unit code
administrators, the final written report should be available to voting faculty,
upon permission of the administrator under review, prior to the faculty’s vote
on administrator’s effectiveness. The final written report shall be forwarded
to the reviewing officer at the same time as the report of the results of the
unit faculty’s vote on the administrator’s effectiveness.
The
faculty report should:
a.
Describe the main premises governing the report.
b.
State clearly what information was used, and the sources of
this information in assessing performance in relation to the standards of
evaluation.
c.
Give fair treatment both to the strengths and the weaknesses
of administrator.
d.
Clearly state whether:
i.
The review is positive.
ii. The Review Committee has areas of
concern, in which case
recommendations for improvement
should be provided.
iii. The review is negative.
The
committee shall continue its work until it receives information on how the
officer under review responds to constructive feedback and/or a final decision
is made.
After
meeting with the officer under review the Review Committee will provide its
report to the reviewing officer.
8.
After the review
The
reviewing officer shall review the Review Committee’s report and inform the
officer under review, the Review Committee and the faculty of the unit of his
or her conclusions. A negative review shall constitute a recommendation from
the committee that the administrator be removed.
A decision to terminate an administrative officer’s appointment ultimately
rests with the Chancellor, although the recommendation is generally made by the
appointing officer. If the administrative officer under review is the
Chancellor, the decision to terminate shall be made by the Board of Trustees.
The reviewing officer will forward the report and his/her recommendation to the
Chancellor. The reviewing officer or Board of Trustees shall publish a summary
of the review, including a statement of actions taken as a result of the
review. The summary shall include the principles, procedures, and criteria used
in the review, but shall exclude any legally confidential information. (For a
list of specific information that is appropriate to disclose see NC General
Statutes #126-23.
________________________________________________________________
Attachment
The
administrative portfolio is prepared by the officer under review and documents
his or her performance during the review period.
The
administrative portfolio for the Review Committee shall include the following
documents and statements:
1.
Documents
a. Cumulative Report for Reappointment, Promotion, and Tenure Form (see Part
XII. of the ECU Faculty Manual);
b. unit strategic planning progress reports during the review period;
c. annual reports for the unit during the review period;
d. administrator’s annual report during the review period;
e. annual faculty evaluation survey results during the review period (if such
surveys are conducted for the officer under review);
f. annual personnel evaluations by the supervisor of the officer under review
performed during the review period.
2.
Statements
The administrative portfolio shall include a reflective statement describing
the officer-under-review’s:
a. administrative philosophy,
strategies, and methodologies;
b. attempted innovations and assessment
of their effectiveness;
c. a statement of objectives for the future of the administrative unit;
d. a written summary statement prepared by the officer under review that
documents his or her performance during the review period. The summary
statement shall address the evaluation standards referenced in Section H.2.
above.
Upon
permission of the administrator under review, the above documents and
statements shall be forwarded to the voting faculty a minimum of five working
days prior to their vote. If permission
is denied, an abridged administrative portfolio, which shall include at least
the following documents and statements, will be forwarded to the voting faculty
a minimum of five working days prior to their vote.
The
abridged administrative portfolio for voting faculty review shall include at
least the following documents and statements:
1. Documents
a. Cumulative Report for Reappointment, Promotion, and Tenure Form (see Part
XII. of the ECU Faculty Manual);
b. unit strategic planning progress reports during the review period;
c. annual reports for the unit during the review period.
2. Statements
The administrative portfolio shall include a reflective statement describing
the officer-under-review’s:
a. administrative philosophy,
strategies, and methodologies;
b. attempted innovations and assessment
of their effectiveness;
c. a statement of objectives for the future of the administrative unit;
d. a written summary statement prepared by the officer under review that
documents his or her performance during the review period. The summary
statement shall address the evaluation standards referenced in Section H.2.
above.
Resolution
#07-25
Approved
by the
Approved
by the Chancellor: December 7, 2007
Fall 2007 Graduation Roster, including honors program graduates.
Resolution
#07-26
Approved
by the
Approved
by the Chancellor: December 7, 2007
with an amendment (noted in
strikethrough and bold) to Part VI. Section I.2.b.
Revisions to the ECU Faculty Manual, Part VI. relating to
emeritus status, as follows:
Delete
the following, noted by strikethrough, in Part VI. Section I.I.1.
because it does not relate to insurance and conflicts with text currently in
Appendix C. Section I.D.4.
Part VI. Section I.I.1.
“I. Retirement
1. Insurance
Upon receiving written confirmation of intent to
retire by a tenured faculty member with ten or more years of full-time service to
East Carolina University, the unit head shall notify the unit personnel
committee which, in turn, may recommend granting the retiree emeritus status. Its decision shall then be forwarded to the
unit head and other appropriate administrative officers in the same manner as
other personnel recommendations for their concurrence or nonconcurrence. All full-time employees of the university with
a permanent appointment must participate in the North Carolina Teachers' and
State Employees' Retirement System with the exception that employees who hold
faculty rank are eligible to choose between the North Carolina Teachers' and
State Employees' Retirement System (TSERS) or the Optional Retirement Program
(ORP). When first employed or when given a permanent appointment, all employees
should contact the department of Human Resources to be enrolled in the
retirement system. Once the eligible
employee has made a choice and enrolled in the system he or she selects, the
decision will be irrevocable. It is not
possible to change from one program to the other during employment in an
eligible position. All members of TSERS
or ORP will contribute 6 percent of their earnings, including summer session
salaries. All retirement contributions
to either TSERS or to ORP are tax sheltered from federal and state withholding
taxes. For those who teach a regular nine-month school term and who are active
members of TSERS, one year of creditable service is allowed for retirement
purposes. The employee in TSERS should apply for retirement benefits at least
thirty days but not more than ninety days prior to the effective date. Arrangements for retirement should be made at
the university department of Human Resources.
For those in ORP, individual guidance from the ORP representatives is always
available. A few months before
retirement age, the employee will receive information and specific figures for
options in regard to retirement benefits from ORP.”
Add the following, noted in bold print to Part VI. Section I.2.b. to provide clarity.
Part VI. Section I.2.b.
“b. Upon
the recommendation of the unit personnel committee, unit head, and appropriate dean, and the
appropriate vice chancellor, the chancellor may
grant the faculty retiree emeritus status (as
defined in Appendix C.) which includes the items listed above under Section
I.I.2.a. and, in addition, the following privileges:
1) Access to
recreational facilities under the same conditions as active faculty.
2) Continuance
of eligibility to march, wearing appropriate regalia, in University
commencement exercised and other University formal processions, as active
faculty.
(
Resolution
#07-27
Approved
by the
Approved
by the Chancellor: December 7, 2007
Curriculum matters contained in the minutes of the October 11, 2007, University Curriculum Committee meeting.
Resolution
#07-28
Approved
by the
Approved
by the Chancellor: not applicable
Resolution on ECU
SPA Employees that reads as follows:
Whereas, the University has adopted several new computer applications in
the last several years (including CommonSpot, the PeopleAdmin system, Banner
Student, Banner Finance, Banner HR, and Sedona).
Therefore Be It Resolved, that the
Be It Further Resolved that the
Resolution
#07-29
Approved
by the
Approved
by the Chancellor: not applicable
Resolution on
James LeRoy Smith that reads as follows:
Whereas, James LeRoy Smith has been a champion of
shared governance as a faculty member, Chair of the Faculty, Faculty Assembly
representative, and in various administrative capacities; and
Whereas, James
LeRoy Smith has been a beacon of integrity, reasoned discourse, and
receptiveness to faculty input and dialogue within our administration; and
Whereas, James LeRoy Smith has been an anchor for ECU
during periods of turbulence and transition; and
Whereas, James
LeRoy Smith’s dedication to teaching is well known; and
Whereas, throughout his career, his unflagging and
tireless dedication to East Carolina University, the region of Eastern North Carolina
and the people of this state have demonstrated James LeRoy Smith to be the
personification of ECU’s motto “Servire”.
Therefore, Be It Resolved, that the membership of the
Resolution
#07-30
Approved
by the
Accepted by the Chancellor: January 28, 2008 (link
to actual letter)
UNC
Faculty Assembly Resolution that reads:
Whereas, the UNC Tomorrow initiative is of crucial
importance to the State of North Carolina, the University System, and East
Carolina University; and
Whereas, more than 1000
faculty members from throughout the System have recently attended faculty
listening forums and have followed the progress of the UNC Tomorrow Commission
and the Scholars Council in other ways; and
Whereas, the Faculty
Assembly has requested each campus to have substantial faculty involvement in
the next stage of the UNC Tomorrow initiative effective.
THEREFORE, BE IT RESOLVED,
that
1. The
2. The
3. The
4. The
Resolution
#07-31
Approved
by the
Approved
by the Chancellor: not applicable
2008-2009
|
Agenda Committee will
meet: |
|
|
August 26, 2008 |
September 9, 2008 |
|
September 23, 2008 |
October 7, 2008 |
|
October 21, 2008 |
November 4, 2008 |
|
November 18, 2008 |
December 2, 2008 |
|
January 13, 2009 |
January 27, 2009 |
|
February 10, 2009 |
February 24, 2009 |
|
March 17, 2009 |
March 31, 2009 |
|
April 7, 2009 |
April 21, 2009 |
|
|
April 28, 2009 Organizational Meeting |
Resolution
#07-32
Approved
by the
Approved
by the Chancellor: January 28, 2008
Request
to establish minors in Clinical Microbiology, Clinical Chemistry and
Hematology, Hematology and Immunohematology, and Clinical Laboratory Science
Generalist, Department of Clinical Laboratory Science,
Resolution
#07-33
Approved
by the
Approved
by the Chancellor: January 28, 2008
Approved
by the Board of Trustees: February 15, 2008
Revision to the ECU
Faculty Manual, Appendix C. relating to emeritus status, as follows:
Add the following, noted in bold print to Appendix C. Section I.D.4. to provide additional clarity.
Appendix C. Section I.D.4.
“4. Emeritus status
The titles “emeritus” and “emerita” will may be conferred upon those retired
faculty with ten or more years of
service to East Carolina University, including those on Phased Retirement, who
have made a significant contribution to the university through a long and
distinguished record of scholarship, teaching, and/or service.
Resolution
#07-34
Approved
by the
Approved
by the Chancellor: January 28, 2008
Revision to the ECU
Faculty Manual, Part VI.H. Phased Retirement, as follows:
Replace the current text with the new text noted
below to allow for ongoing updates of this program.
“H. Phased Retirement
Participation in
Resolution
#07-35
Approved
by the
Approved
by the Chancellor: January 28, 2008
Curriculum
matters contained in the minutes of the October
25, 2007, Committee meeting.
Resolution
#08-01
Approved
by the
Approved
by the Chancellor: February 20, 2008
Request
to establish photography as an area of concentration within the Master of Fine
Arts degree, School of Art and Design; Notice of Intent to Plan Bachelor of
Science in Applied Atmospheric Science and Bachelor of Science in Geographic
Information Science and Technology, Department of Geography; Notice of Intent
to Plan Master of Science in Security Studies, Department of Political Science;
Certificate title change - Department of English,
Graduate Certificate in Multicultural Literatures to Graduate Certificate in
Multicultural and Transnational Literatures; Degree program department title
change – Department of Pharmacology to Department of Pharmacology and
Toxicology; Degree program title change - Department of Recreation and
Leisure Studies, Management of Recreation Facilities and Services (MRFS) to
Recreation and Park Management (RPM).
Resolution
#08-02
Approved
by the
Approved
by the Chancellor: February 8, 2008
Curriculum matters contained in the minutes of the
November 8, 2007 and December
13, 2007, Committee meetings.
Resolution
#08-03
Approved
by the
Approved
by the Chancellor: February 20, 2008
Proposed
new Department
of Nutrition and Dietetics’ Unit Code of Operation and revised College
of Nursing’s Unit Code of Operation
Resolution
#08-04
Approved
by the
Approved
by the Chancellor: accepted with note
Department of Economics’ request for intent to plan a Ph.D.
program, Department of History’s request to
add a new concentration in Atlantic World history to the department’s MA in
History, Department
of Geography’s request to add a Graduate Certificate in Geographic Information
Science and Technology, and
Resolution
#08-05
Approved
by the
Approved
by the Chancellor: approved with exception to Sections
VI.C. and VI.D.
Revised Health
Sciences Library Unit Code of Operation.
Resolution
#08-06
Approved
by the
Approved
by the Chancellor: April 3, 2008
Curriculum matters contained in the
minutes of the January
24, 2008, Committee
meeting
Resolution
#08-07
Approved
by the
DENIED by the Chancellor: February 22, 2008 (link
to response)
Resolution on faculty participation in administrative
task forces charged with ECU Faculty Manual evaluation and revision that reads as follows:
Whereas, it has been recognized that
faculty must play a critical role in the implementation of academic policies
and procedures, and therefore must also be intimately involved in the
preparation of those policies and procedures, and
Whereas, such procedures and policies are being developed by
administrative task forces across campus, and
Whereas, if these policies and
procedures are to succeed it is critical that they be developed and approved
via the established mechanisms of shared governance.
Therefore be it resolved, that the
Be it further resolved, that to
ensure such involvement, the
Resolution #08-08
Approved
by the
Approved
by the Chancellor: April 3, 2008
Because of a series
of transitional problems, the
Resolution
#08-09
Approved
by the
Approved
by the Chancellor: April 24, 2008
Approved
by the Board of Trustees: April 18, 2008
Spring
2008 Graduation Roster, including honors program graduates, subject to the
complete of degree requirements.
Resolution
#08-10
Approved
by the
Approved
by the Chancellor: April 24, 2008
Foundation Curriculum Credit for ETHN 3501: Selected
Topics in Ethnic Studies, Social Science and ETHN 3502: Selected Topics in
Ethnic Studies, Humanities.
Resolution
#08-11
Approved
by the
Approved
by the Chancellor: April 24, 2008
Summer 2009-Spring 2010 University
Calendars.
Resolution
#08-12
Approved
by the
Edited by the Chancellor:
September 30, 2008 (link to
response)
Rescinded by the Chancellor:
November 3, 2008 (link to response)
Approved
by the Board of Trustees: pending
Revisions to
the ECU Faculty Manual, Appendix
C. Personnel Policies and Procedures for the Faculty of ECU.
Resolution
#08-13
Approved
by the
Approved
by the Chancellor: not applicable
Revised 2008/2009
Teaching
Grant Application Process.
Resolution
#08-14
Approved
by the
Approved
by the Chancellor: May 21, 2008 (with
exceptions)
(Refer to later Resolution #08-38,
September 2008)
Revised Psychology
Unit Code of Operation.
Resolution
#08-15
Approved
by the
Approved
by the Chancellor: April 24, 2008
Curriculum
matters contained in the minutes of the February 14, 2008
and February 28, 2008,
meetings.
Resolution
#08-16
Approved
by the
Approved
by the Chancellor: not applicable
Revised University Curriculum Committee’s Banking Form
and Course Proposal Form.
Resolution
#08-17
Approved
by the
DENIED by the Chancellor: August 13, 2008 (link
to response)
WHEREAS, faculty input has been widely recognized as necessary for
the success of UNC Tomorrow.
Therefore be it resolved, that ECU’s
Response to the UNC Tomorrow Report be provided to the
Be it further resolved, that the Chair
of the Faculty solicit a reaction to the campus’ response to the UNC Tomorrow
Final Report from the faculty of the institution and submit it to Faculty
Assembly by May 30, 2008.
Be it further resolved, that ECU’s
Response and
Be it further resolved, that the UNC
General Administration actively involve the UNC Faculty Assembly Executive
Committee as it reviews and acts on these reports.
Resolution
#08-18
Approved
by the
Approved
by the Chancellor: May 21, 2008
Academic Awards Committee’s response to the UNC
Tomorrow Report, as follows:
As
requested by the Chair of the Faculty, the Academic Awards Committee at our
meeting on March 6, 2008, discussed the UNC Tomorrow Report and formulated this
response to the areas of the report that were related to our charge.
Our
discussion centered on recommendation 5.3:
“UNC
should lead the campuses in a refinement and adjustment of the tenure,
promotion, and incentive system to place greater value on faculty involvement
and engagement in applied research and outreach that will enhance the state’s
competitiveness without decreasing support for teaching, basic research and
scholarship.”
Viewing
our committee as part of the incentive system for faculty, we had a discussion
of how the scholarship of teaching, learning, and engagement is evaluated in
the existing awards.
The
committee agreed that the creation of a new award(s) for scholarship of
engagement (in the sense of applied research and teaching) should be pursued in
order to give faculty incentive to be productive in this area. However, in order to preserve support for
basic research and scholarship, the committee felt that existing criteria for
research awards should remain as they are.
Resolution
#08-19
Approved
by the
Approved
by the Chancellor: not applicable
Referred the
proposed revisions to the ECU Faculty
Manual, Appendix C. Section III. Evaluation in reference to the Student
Opinion of Instruction Survey to the Academic Standards Committee and Faculty
Governance Committee for further consideration.
Resolution
#08-20
Approved
by the
Approved
by the Chancellor: August 13, 2008
Proposal for faculty access to Student Opinion of
Instruction Survey information on the Web, as follows:
In
an effort toward conservation and to facilitate reporting the results of the
SOIS, IPRE would like to implement online access to SOIS data for faculty
members. This would allow a more secure way of handling this sensitive
information and provide easy access for faculty to review the results for all
their courses in one location and ultimately across numerous semesters.
Providing online access to the results would also allow for a quicker
turn-around time thus enabling faculty to utilize the feedback in a more timely
fashion.
The
most important issue is safeguarding access to the results. For Fall 2008, the instructor reports (and
comments) would be available for access online so that instructors can see
their own results and comments. The supervisor would be enabled to access the
instructor reports only (but not the comments). In the future summary reports
would also be accessible online to the appropriate administrator with
comparable security safeguards in place.
Resolution
#08-21
Approved
by the
ACCEPTED by the Chancellor as NON-BINDING: August 13,
2008 (link to response)
Guidelines
for Outcome Assessment of Foundations Courses
Resolution
#08-22
Approved
by the
DENIED by the Chancellor: August 1, 2008 (link
to response)
Resolution
on Undergraduate Retention
Resolution
#08-23
Approved
by the
Approved by the Chancellor: July 25, 2008
forwarded to Vice Chancellor Deirdre
Mageean for inclusion in the on-going deliberations of the ECU Response Team to
UNC Tomorrow (Phase II)
Continuing and Career Education Committee’s response
to the UNC Tomorrow Report, as follows:
According
to its charge, the Continuing and Career Education Committee addresses issues
relating to 4.1 (Global readiness), 4.2 (Citizen access to higher education),
and 4.3 (Improving public education) of the UNC Tomorrow document.
This
statement specifically addresses the following points:
4.2.1
(Citizen access to higher education)
The
Continuing and Career Education Committee takes pride in
4.2.3
(UNC as a model for accommodating persons with disabilities)
4.3
(Improving public education)
ECU’s
Office of Teacher Education has established the Walter and Daisy Carson Latham
Clinical Schools Network. This is a
partnership between
Resolution
#08-24
Approved
by the
Approved
by the Chancellor: May 21, 2008
Request for a new Concentration Area in Theatre for Youth, School of Theatre and Dance, College of Fine Arts and Communication; Request for a Name Change of the Minor being offered, from “Management of Recreation and Fa